Pol-Promotions

policy modified Mon Mar 23 2020 14:58:46 GMT-0400 (Eastern Daylight Time)

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University of Louisville

OFFICIAL
UNIVERSITY
ADMINISTRATIVE
POLICY

POLICY NAME

Promotions

EFFECTIVE DATE

May 1, 1992

POLICY NUMBER

PER-2.05

POLICY APPLICABILITY

This policy applies to University Staff.

POLICY STATEMENT
  1. The university will make every effort to fill vacant positions from within the institution and to offer promotional opportunities without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status.
  2. A regular status employee, who meets the minimum qualifications of an available position, may apply for promotional opportunities. 
  3. Employees who apply for promotions will be considered before outside applicants are considered, except where underutilization of minorities or women or other affirmative action concerns exist within a unit or in a job category, which would necessitate consideration of outside applicants.
  4. A regular status employee, with more than six months of service, who is promoted to another position will serve a six-month qualifying period. During this period, the employee’s performance is to be appraised every 60-calendar days for a six-month period. If during this six-month period of employment the employee receives an unsatisfactory appraisal, the employee will be appraised at least once every 30 calendar days for a maximum of 90 calendar days until his or her performance has improved and is evaluated as at least satisfactory or the employee is terminated.A provisional status employee who is promoted to another position will be subject a six-month provisional period from the date of the promotion.
DEFINITIONS

A promotion occurs when a staff employee is hired to a position that is classified in a higher pay grade then that of the original position.

PROCEDURES

Staff members who wish to apply for promotional opportunities must complete an application for employment.

RESPONSIBILITIES

The final decision for accepting or declining a particular applicant is made by the hiring supervisor/unit head and is subject to review by the Human Resources Department to assure compliance with the affirmative action requirements.

FORMS/ONLINE PROCESSES
ADMINISTRATIVE AUTHORITY

Associate Vice President for Human Resources

RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION

Human Resources
1980 Arthur Street
Phone:  502-852-6258
Email: hrhelp@louisville.edu

HISTORY

Revision Date(s):  July 8, 2014, November 15, 2017, April 17, 2019

Reviewed Date(s):  March 8, 2016

The University Policy and Procedure Library is updated regularly. In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.