Expenditure Authorization

All payment requests submitted or travel vouchers must include the following:

1. Payee Name, Address, and Vendor number (excluding employees and active students).
2. Department name, requestor name, phone number, and e-mail address.
3. Date.
4. Employee ID/Student ID number, if applicable.
5. Detailed description of the expense(s).
6. Amount(s).
7. Speedtype (valid number and appropriately funded) and account number for each expense.
8. Appropriate signatures (**See below).

**Signature Requirements:

Employee reimbursements:
1. Employee.
2. Speedtype authority.
3. Supervisor.
4. Department Dean/VP/Chair (entertainment expenses only).

Trade Supplier Payments:
1. Speedtype authority.
2. **Supervisor (if payment being made on behalf of specific employee or group of employees for dues, memberships, parking, registrations, etc.).

**The senior-most supervisor should approve the payment request in cases of group registrations, memberships, parking, etc. and should not be an individual who is included in the group.