Pol-Employment of Resident Aliens (Immigrants)
policy Employment Resident Aliens (Immigrants) modified Mon Oct 10 2022 10:23:22 GMT-0400 (Eastern Daylight Time)
University of Louisville
Employment of Resident Aliens (Immigrants)
May 1, 1992
This policy applies to University Administrators, Faculty, and Staff.
For university purposes, immigrants and refugees are treated as U.S. citizens for employment practices. They may be eligible for federal financial aid, employed without restrictions of the immigration laws, and become residents for tuition purposes in public institutions. Immigrants may engage in employment through the university without special permission from the Immigration and Naturalization Service.
Resident aliens (immigrants) are persons who are admitted to the United States for the purpose of residing here permanently. They are identified by their possession of the Alien Registration Receipt Card, or Immigration/Naturalization Form I-551, commonly known as a "green card."
If the university intends to employ an immigrant alien, the employer must make an effort to qualify the alien as either a third- or sixth-preference immigrant. There are three major steps in obtaining preference classification for an immigrant alien.
- Labor Certification Qualification
The first requirement for an alien to qualify for a third- or sixth-preference classification is a labor certification. A labor certification is a determination and statement by the U.S. Department of Labor that there are no qualified U.S. workers (or equally qualified workers in the case of teaching faculty members) available for the employment and that the employment of an alien in a particular position will not adversely affect the wages and working conditions of other U.S. workers in that field. Information pertaining to required procedures must be obtained through the Department of Labor.
The Department of Labor requires elaborate procedures for labor certification. Applications by academic institutions will usually fall into one of the categories of (1) teaching faculty members, (2) aliens of exceptional ability, or (3) others.
- Teaching Faculty Members
To obtain a certification, the university must demonstrate that the alien was selected as a result of a competitive recruitment and selection process and that the alien was found to be better qualified than any U.S. applicant.
- Aliens of Exceptional Ability
The Department Of Labor has determined there is a shortage of qualified persons available in certain occupations. In order to qualify, an alien must demonstrate that he or she is accorded "widespread acclaim and international recognition."
- Other Employees
If the university wishes to apply for a Labor Certification for an employee other than as in 1 and 2 above, the institution must demonstrate that the alien is being offered wages and working conditions above normal for the position and that there are no U.S. workers available who are even minimally qualified for the position. The alien must be the only qualified person available for the position.
- Teaching Faculty Members
- Third- and Sixth-Preference Qualifications
The second step requires application to the Immigration and Naturalization Service for classification as a third-preference or a sixth-preference immigrant. Foreign scholars could qualify for either classification, but, since sixth-preference classification is currently "oversubscribed," third-preference is the alternative usually selected. The alien or an agent acting in the alien's behalf, usually the employer, can apply for third-preference classification. An employer must apply for sixth-preference classification on behalf of an alien. INS Form I-140, obtained through the local Immigration and Naturalization Service office, must be completed to petition preference qualification for an immigrant alien.
- Immigration Visa or Adjusting Status Application
The third step in obtaining immigrant status is for an alien to receive an immigrant visa and enter the U.S. as a permanent resident or if the alien is currently residing in the U.S., to present an application for adjustment of status to that of a permanent resident. The alien outside the U.S. environs may obtain an application through the U.S. consular office. The alien's family may apply for immigrant status in the same classification as the principal alien. If the alien is eligible, both the alien and his or her family, will be granted immigrant visas and may proceed to the U.S. as immigrants.
The procedure for completing the employment process for faculty and staff recruitment and selection is contained in Personnel Policies and Procedures Manual under PER-2.01, Recruitment and Selection - Staff.
Vice President for Human Resources
RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION
215 Central Avenue, Suite 205
Revision Date(s): December 14, 2021 (minor edits); April 22, 2022 (minor edits); August 24, 2022 (minor edit)
Reviewed Date(s): March 8, 2016
The University Policy and Procedure Library is updated regularly. In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.