Pol-Employee Documentation

policy Employee Documentation modified Wed Apr 01 2026 14:50:23 GMT-0400 (Eastern Daylight Time)

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University of Louisville

OFFICIAL
UNIVERSITY
ADMINISTRATIVE
POLICY

POLICY NAME

Employee Documentation

EFFECTIVE DATE

May 1, 1992

POLICY NUMBER

PER-1.17

POLICY APPLICABILITY

This policy applies to University Administrators, Faculty, Staff, and Students.

POLICY STATEMENT

As a condition of employment, each employee shall present his or her Social Security card and shall execute tax forms required for payroll purposes. Each employee shall also provide the Human Resources Payroll Department with his or her mailing address and promptly notify the Payroll Department of any changes of address.

ADMINISTRATIVE AUTHORITY

Vice President for Human Resources

RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION

Human Resources

Miller Information Technology Center Rm 02C

2315 South First Street Walk

Louisville, KY 40292


Phone: 502-852-6258
Email: askhr@louisville.edu

HISTORY

Revision Date(s): December 14, 2021 (minor edits); August 24, 2022 (minor edit); April 1, 2026 (minor revision)
Reviewed Date(s): March 8, 2016  

The University Policy and Procedure Library is updated regularly. In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.