Pol-Academic Calendar and Awarding of Course Credit Hours

policy credit hours, academic calendar, course credits modified Tue Jun 30 2020 13:51:03 GMT-0400 (Eastern Daylight Time)

UofL Logo

University of Louisville

OFFICIAL
UNIVERSITY
ACADEMIC
POLICY

POLICY NAME

Academic Calendar and Awarding of Course Credit Hours

EFFECTIVE DATE

January 2, 2012

POLICY NUMBER

Not applicable

POLICY APPLICABILITY

This policy applies to the University of Louisville and its employees and students.

POLICY STATEMENT

Academic Calendar 
 
To address the needs of its diverse student body, the University of Louisville (University) has established an academic calendar policy based on a standard of 14 weeks (fall/spring terms). The University’s academic calendar structure will align with SACSCOC guidelines provided that: (1) valid, assessable course learning outcomes are established for each course and stated in the syllabi of each course section, as documented in the syllabus collection; (2) the calendar and credit hour requirements are clearly stated in the university catalog and other information resources; and (3) expectations for out-of-class instructional activities are clearly indicated in course descriptions and syllabi. Department chairs and deans continue to be responsible for monitoring and enforcing these requirements for the courses and sections in their units. The university will operate on a year-round calendar based on the following schedule of standard terms and their length:


Fall: 70 meeting days 

Spring: 70 meeting days 

Summer terms (I, II, III, and 10 week) must provide sufficient instructional days to provide the required contact hours. If there is a final exam, it must be given on the added final exam day.

Summer I: 15 meeting days + Final Exam day (if giving a final)

Summer II: 25 meeting days + Final Exam day (if giving a final)

Summer III: 25 meeting days + Final Exam day (if giving a final)

Ten-week term: 50 meeting days + Final Exam day (if giving a final)


Academic calendars in the professional schools of dentistry, law and medicine are based on the requirements of their discipline-specific accreditors. Other alternative calendars approved by the University will allow for instruction equivalent to a regular term.

 
Awarding of Course Credit Hours
 
The University of Louisville follows uniform standards for determining the amount of credit hours awarded for all academic courses and programs and the number of credits per course has historically been determined by face to face contact time. The University’s policy is “in general, one credit hour of lecture, discussion, or seminar requires at least 50 contact minutes per week during a regular semester.” 

The initial credit hour recommendation is made by the faculty in the discipline in order to ensure consistency with the University’s policy and the norms of the discipline. 


  • A one credit hour of lecture, discussion, or seminar requires at least 50 contact minutes per week during a regular semester (as allowed by SACS and consistent with the federal recognition of the Carnegie Unit definition). Courses offered entirely or partially through distance education or other alternate methods must offer opportunities for a comparable amount of contact with the instructor.
  • Each course syllabus must indicate an expectation of at least two-and-one-half hours of out-of-classroom activity per week for each hour of credit.
  • Regular and substantive instructor/student interaction is a federal requirement for online instruction. Opportunities for substantive interactions with the student on a predictable and regular basis commensurate with the length of time and the amount of content in the course or competency should be clearly defined.


The number of credit hours assigned to each course will be published in program curriculum materials, and in the university catalogs. The University’s electronic registration and content management systems will also reflect the approved credit hour assignments.

The University policy allows for standard instruction, innovation, allows for the use of instructional technology, and yet adheres to the requirements established by the federal government and the applicable accrediting bodies.


Distance Education

The University is authorized by SACSCOC to offer distance education programs. The U.S. Department of Education has previously adopted the position that a clock hour program can include clock hours earned through distance education, but only if the institution’s or program’s accrediting agency permits the institution to use that modality and the institution has sufficient technological resources to monitor a student’s academic engagement in 50 to 60 minutes of distance education. The current definition of ‘‘clock hour’’ presumes that, in programs other than correspondence programs, students will be in a classroom, laboratory, or other physical setting and will be supervised by one or more faculty members. 


Regular and Substantive Interaction 

The 2020 HEA guidelines require that an institution ensures regular interaction between a student and an instructor or instructors in online courses. Prior to the student’s completion of a course or competency, instructors must provide opportunity for substantive interactions with the student on a predictable and regular basis commensurate with the length of time and the amount of content in the course or competency, and monitor the student’s academic engagement and success. An instructor is responsible for proactively engaging in substantive interaction with the student when needed, on the basis of such monitoring, or upon request by the student.


Application

The credit hour standard for the course, and the way that the credit hour standard is achieved, is communicated to students as part of the course syllabus or equivalent documentation.

Academic units are responsible for the consistent application of the credit hour, credit hour policy, and for ensuring that a stated credit hour standard is maintained as courses and instructors and mode of instruction or course formats change. All courses are required to have stated learning outcomes or objectives. The student learning outcomes are a feature of the course and are approved when the course is approved. Learning outcomes serve as a basis to determine if the amount of learning is consistent across different formats and modes of instruction. In relation to the credit hour policy, a statement of what students will learn is necessary so that credit is based on a demonstration by the student of learning equivalent to expected outcomes of a period of study corresponding to a time-based credit hour assignment or equivalent academic engagement.


 
Policy Amendments

Amendments to this policy are subject to approval by the University Provost.   The University Provost allows academic units with external accreditation requirements to have the flexibility to make policy adjustments based on best practices in that discipline with prior approval. 

REASON FOR POLICY


The University’s uniform standards for establishing the institutional academic calendar and determining the amount of credit hours awarded for all courses are designed to meet or exceed federal regulations, the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) accreditation requirements, and other applicable accrediting bodies.
 

RELATED INFORMATION


Federal Regulations: 34 CFR 600.2 – Definition of Credit Hour

Section 103 of the 2020 Higher Education Act (HEA)

Accreditation Policy: SACSCOC Credit Hours Policy Statement


DEFINITIONS


Clock Hour/Credit Hour (the Federal definition as it pertains to the requirements for clock- to-credit hour conversion) - is an amount of work represented in intended learning outcomes and verified by evidence of student achievement that is an institutionally established equivalency that reasonably approximates not less than:

  • One hour of classroom or direct faculty instruction and a minimum of two hours of out of class student work each week for approximately fifteen weeks for one semester or trimester hour of credit, or ten to twelve weeks for one quarter hour of credit, or the equivalent amount of work over a different amount of time; or 
  • Other academic activities as established by the institution including laboratory work, internships, practica, studio work, and 
  • Other academic work leading to an award of credit hours.


Credit Hour (the Southern Association of Colleges and Schools (SACS) definition approved in June 2011) - “Not less than one hour of classroom or direct faculty instruction and a minimum of two hours out of class student work each week for approximately fifteen weeks for one semester or trimester hour of credit, or ten to twelve weeks for one quarter hour of credit, or the equivalent amount of work over a different amount of time...”


Distance Education – (per Section 103 of the HEA) - education that uses one or more technologies to deliver education to students who are separated from the instructor and to support regular and substantive interaction between the students and the instructor, either synchronously or asynchronously.


Substantive Interaction  - is defined as engaging students in teaching, learning, and assessment, consistent with the content under discussion, and including at least two of the following—providing direct instruction; assessing or providing feedback on a student’s coursework; providing information or responding to questions about the content of a course or competency; facilitating a group discussion regarding the content of a course or competency; or other instructional activities approved by the institution’s or program’s accrediting agency.


RESPONSIBILITIES

The Office of the Provost is responsible for oversight and interpretation of this policy.  

ADMINISTRATIVE AUTHORITY

Executive Vice President and University Provost

RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION

Executive Vice President and University Provost

Office of Academic Planning and Accountability

502-852-6169



HISTORY


6/26/2020 - Revised policy approved by Beth A. Boehm, Executive Vice President and University Provost effective July 1, 2020.


Revision Date(s): June 26, 2020

Reviewed Date(s): June 26, 2020


The University Policy and Procedure Library is updated regularly. In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.