Preparing Your Budget

5 Year Budget Spreadsheet
-Detailed budget spreadsheet to plan for up to 5 years

This spreadsheet is a great place to start thinking about what all will go into your budget, but please don’t hesitate to reach out to the A&S Research Office for assistance in filling it in.

Simple 3 Year Budget Spreadsheet
-Simple template for planning budgets for up to 3 years

Budgeting Guidelines

Completing a, b and c in Section 17 of the Proposal Clearance Form (PCF)

-17a - To be checked YES and initialed by chair and research dean when being released from normal workload responsibilities.
-17b - To be checked YES and initialed by chair and research dean when salary release (recovery) is being requested from sponsor in budget.
-17c - To be checked YES and initialed by chair and research dean when Summer Salary is being requested from sponsor in budget.

Effort Commitment
-It’s important that faculty with less than a 12 month appointment reflect their effort correctly and consistently.  This means that the PCF, budget submitted to sponsor, and budget justification submitted to sponsor and Annual Work Plan (AWP) must match. Each should be detailed enough to show the amount of effort by percentage for Academic Year (AY)  effort and/or to show the amount of effort during the Summer Month(s) that is being committed to the project. Effort is reflected as a percentage of total activities, rather than a specific number of work hours. It is the policy of the University of Louisville College of Arts & Sciences that faculty effort commitments to sponsored projects may not exceed 95% for one month of summer.

Cost Share Salary Presentation
- Links to a cost share salary presentation in a PDF file

Facilities & Administrative Cost (F&A) Rates
- Links to percentage rates for the various types of research, F&A definitions and lists the exceptions

F&A Reduction/Cost-Burdening Request Form
- Links to the F&S Reduction Form which must be submitted to Sponsored Programs Administration or Industry Engagement a minimum of ten business days prior to the sponsoring agency’s proposal deadline date and EVPRI approval is required prior to submission of the Proposal Clearance Form

Example Budget Justification (Word)
-To explain the proper format for a budget justification

Tuition Rates
-Links to UofL’s tuition rate website

Guidance on Salary Cap for DHHS & NIH Sponsored Programs
- links to Sponsored Programs Administration’s guidance related to salary cap requirements which includes a worksheet and PowerPoint presentation



Email the A&S Research Office for assistance.