Communications & Updates

Collection of key university communications to students, faculty and staff

Jump to table of all emails

Recent Updates

October 27, 2020

UofL’s response to governor’s recent red zone announcement:

  • We have updated our definition of exposure

  • We continue to ask all deans and vice presidents to allow staff who can work remotely to do so

  • We ask for better mask compliance in all campus libraries and the Student Activities Center

  • Winter commencement ceremonies will be conducted virtually

  • Visits and tours on campus should be postponed unless they are essential

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October 23, 2020

Flu Shots Required for UofL Students, Faculty and Staff:

  • This year, we are requiring students, faculty and staff who are coming to campus to receive a flu vaccination

  • All sites are closed on Election Day, Tuesday, Nov. 3

  • After Nov. 6, shots will be available at Campus Health Services on both the Belknap and HSC campuses 

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October 19, 2020

Required COVID testing continues through Oct. 23:

  • Thank you for your efforts to help us prevent widespread instances of COVID-19 on our campuses

  • Any faculty, staff or students who come to campus and who have not been tested since before Oct. 5 are required to be tested for COVID-19 by Oct. 23 

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October 16, 2020

University extends course withdrawal date, responds to pass/fail questions:

  • We have pushed the Fall 2020 course withdrawal date to Nov. 17

  • The university will not reinstate a pass/fail policy implemented for the Spring 2020 semester

  • All units and/or programs that award scholarships extend their appeals processes so that students whose Fall 2020 GPA adversely impacts their scholarship status may make an appeal to maintain funding

  • We will move the start of the Spring 2021 semester to Jan. 11, and we will be offering a two-day Spring Break Thursday and Friday, March 4 and 5

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October 15, 2020

Changes to spring 2021 semester calendar:

  • Changes and key dates for spring 2021

  • Our Pivot to Spring 

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October 1, 2020

 Personal travel guidance and reporting concerns:

  • Guidance for personal travel

  • Cardinal Principles and reporting concerns 

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September 25, 2020

COVID testing suggested now, to be required after Fall Break:

  • Following the Labor Day holiday, we have seen a slight uptick in cases.

  • We are encouraging faculty, staff and students to be tested for COVID before Fall Break. 

  • We will again require all faculty, staff and students who come to campus to be tested between Monday, Oct. 5, and Friday, Oct. 23.

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September 18, 2020

Update to the UofL community:

  • Please complete the anonymous Coronavirus Behavioral Health Mindset (CV-BHM) Survey by Friday, Sept. 25. 

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September 9, 2020

Update to the UofL community:

  • Required COVID testing for faculty, staff and students will continue on the Belknap and Health Sciences campuses through Friday, Sept. 18.
  • Flu shots to be available Sept. 21 

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September 3, 2020

The Provost provided the following updates to the UofL community:

  • We are extending the testing period to Friday, Sept. 11. 
  • Our shared success thus far
  • Weekend Reminders 

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August 25, 2020

The Provost provided the following updates to the UofL community:

  • In an effort to make testing more convenient and to alleviate large crowds, we have added evening sessions 
  • We want to take this opportunity to reiterate our rationale for requiring testing in the next two weeks. 

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August 23, 2020

The Provost provided the following updates to students, faculty and staff:

  •  We are pivoting from at-will to mandatory testing 
  •  UofL has extended its contract with Bluewater Testing Services 
  • And finally, don’t forget that you also need to use the Cardinal Self-Check every day before coming to campus. 

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August 18, 2020

The Executive Vice President for Research and Innovation provided the following updates to researchers:

  • Research operations allowed to open more fully following the general university guidelines. 
  • In general, these guidelines are that all students, faculty and staff are required to wear masks or face coverings and practice physical distancing of at least six feet while on campus. 

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August 17, 2020

The Provost provided the following updates to faculty:

  • What to do if a student refuses to wear a mask
  • Recent communications sent to students
  • Register for on-campus COVID-19 testing

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August 15, 2020

Beth Boehm, Kevin Gardner, Michael Mardis and Phillip Bressoud provided the following update to students:

  • Required before you arrive to campus 
  • Key health and safety expectations
  • Covid-19 resources

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August 14, 2020

The Provost provided the following updates to students:

  • About your first week of class
  • About masks, physical distancing and hand hygiene
  • About testing

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August 12, 2020

The President provided the following updates to students:

  • You may take all online courses this semester.
  • Hybrid courses, which consist of both in-person and online components
  • You may request online-only delivery in your hybrid courses.
  • We will encourage all faculty members to accommodate student requests.
  • Your Student Government Association (SGA) can help you navigate these requests.

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August 9, 2020

The Executive Vice President for Research and Innovation provided the following updates to researchers:

  • Undergraduate students are permitted to conduct on-site research (without the need for a COVID-19 exception approval) and must complete and follow the training and guidelines outlined for all researchers during Phase 2.
  • Training participants must wear a mask/face covering and eye protection (e.g., glasses, safety glasses, goggles, or face shield) throughout each training session.
  • While in-person social, behavioral, educational, and community-based research continues to be restricted in Phase 2, investigators may submit exception requests to allow for the re-initiation of these important activities. Exception requests should be submitted to the cognizant College/School Research Dean for approval and approved exceptions will be submitted to the Office of the Executive Vice President for Research and Innovation.

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August 9, 2020

Human Resources made the following announcement to all employees:

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August 6, 2020

Pivot to Fall Coordinating Committee made the following announcement to all university members:

  • Registration is now open for the first wave of testing at UofL. We strongly urge every student, faculty and staff member to get registered and tested.
Message Highlights:
  • Registration link, testing dates, times, locations and other details
  • Fall 2020 reminders and recent communications

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July 29, 2020

Provost Beth Boehm and the PTF Coordinating Committee made the following announcement to students:

  • In order to ensure we can all have a safe, healthy and successful semester together, there are multiple protocols and expectations each of us must follow as we continue to navigate the pandemic.
  • This email is meant to provide you with an initial outline that you can reference for the many different topics that concern UofL’s unprecedented fall semester.
  • Health and safety protocols, Before you arrive to campus, Fall 2020 semester information, COVID-19 testing and mitigation, and Health recommendations.

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July 27, 2020

Provost Beth Boehm made the following announcement to faculty:

  • By Wednesday, August 12, please send an email to your students explaining where they are expected to be each day of the first week of classes.
  • Almost 50% of our course portfolio is already fully online or remote; there will be fewer people on campus this fall than in the past.
  • In-person instruction ends for most undergraduates at Thanksgiving (some professional and clinical experiences could continue, as could research for graduate students).
  • Planning so that any given class period could be delivered remotely if needed will provide the ultimate in flexibility for you and your students.
  • All faculty teaching this fall have been added to a Blackboard Organization named “Pivot to Fall 2020,” which houses self-paced resources regarding the design and delivery of hybrid and online courses.

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July 17, 2020

Provost Beth Boehm and the Pivot to Fall Coordinating Committee made the following announcement faculty and staff:

  • Ensuring a safe and healthy campus will take all of us staying in compliance with CDC and state guidelines, as well as specific protocols and guidelines that apply to our university.
  • As faculty and staff begin returning to campus, there are seven health and safety protocols required for all university members on any UofL campus. Additionally, there are specific guidelines for faculty and staff.
  • All employees should be aware of the training video requirements, travel policies, signage, mask and face covering policy, facility enhancements, sanitizing stations, flu shot recommendations and the university's COVID-19 monitoring, testing and mitigation procedures.
  • Full details of these guidelines can be found in the Campus Requirements tab of the COVID-19 website.

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July 16, 2020

Provost made the following announcements:

  • As faculty and staff begin returning to campus, each of us must be aware of the steps the university is taking and those steps individuals should take to prevent the spread of COVID-19 on our campuses.
  • The university has developed a series of training videos regarding university actions and individual responsibilities for a safe return to campus.Each faculty and staff member is required to complete the training by Sept. 1 or before your return to campus.

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Email Communications

Sent From To Subject
October 27, 2020 UofL Update All Campus UofL’s response to governor’s recent red zone announcement
October 23, 2020 President All Campus Flu Shots Required for UofL Students, Faculty and Staff
October 19, 2020 UofL Update  All Campus Required COVID testing continues through Oct. 23
October 16, 2020 Provost All Campus

 University extends course withdrawal date, responds to pass/fail questions 

October 15, 2020 Provost All Campus Changes to spring 2021 semester calendar
October 1, 2020 UofL Update  All Campus Personal travel guidance and reporting concerns
September 25, 2020  UofL Update All Campus
September 18, 2020 UofL Update All Campus
September 9, 2020 UofL Update All Campus
September 3, 2020 Provost All Campus
August 25, 2020 Provost All Campus Update on COVID testing [PDF]
August 23, 2020 Provost All Campus COVID testing now required for Cardinals on campus [PDF]
August 18, 2020 EVPRI Research Community A Message to the Research Community from EVPRI Kevin Gardner, PhD [PDF]
August 17, 2020 Provost Faculty & Staff New Cardinal Self-Check tool and new COVID-19 Updates category [PDF]
August 17, 2020 Provost Faculty  To Faculty from Provost Boehm: Face masks and reminders [PDF]
August 15, 2020 Provost Students Beth Boehm, Kevin Gardner, Michael Mardis and Phillip Bressoud provided the following update to students:
August 14, 2020 Provost Students From the Provost: Welcome and key information for students [PDF]
August 12, 2020 President Students August 12, 2020 - Our commitment to our students.pdf
August 9, 2020 EVPRI Research Community Fall Semester Updates to Research Reopening, Including Guidelines on Student Research [PDF]
August 9, 2020 Human Resources Staff From HR regarding Employee Assistance Program [PDF]
August 6, 2020 Pivot to Fall Coordinating Committee All Campus Register now for testing and fall 2020 reminders [PDF]
July 29, 2020 Pivot to Fall Coordinating Committee Students Fall 2020 Semester, What You Need to Know [PDF]
July 27, 2020 Provost Faculty & Staff CORRECTION: From Provost Boehm: Faculty communication with students [PDF]
July 17, 2020 Pivot to Fall Coordinating Committee Faculty & Staff Safe Return to Work Fall 2020 Guidelines from the PTF Coordinating Committee [PDF]
July 16, 2020 Provost Faculty & Staff From the Provost: Support coming soon in response to JCPS fall plan [PDF]
July 16, 2020 Provost Faculty & Staff From the Provost: Pivot to Fall training [PDF]
June 26, 2020 Chief Operating Officer VPs, deans, department heads,
chairs, LFO’s unit business managers
Health and Safety Protocols for Returning to Campus [PDF]
June 25, 2020 President All Campus Update on remote work, 2021 budget [PDF]
June 23, 2020 Provost All Campus Pivot to Fall message from Provost Boehm [PDF]
June 1, 2020 Provost All Campus Diversity and Inclusion, our Cardinal Principle [PDF]
May 29, 2020 Provost All Campus From the Provost re Pivot to Fall plan [PDF]
May 21, 2020 President All Campus Update on University's pivot to fall semester [PDF]
May 21, 2020 Human Resources Faculty & Staff Note From Human Resources [PDF]
May 3, 2020 President All Campus Planning for Fall 2020 semester [PDF]
May 3, 2020 President All Campus Class of 2020 Virtual Graduation Celebration [PDF]
April 29, 2020 Staff Senate Faculty & Staff Letter From Staff Senate [PDF]
April 23, 2020 Human Resources Staff HR update for employees impacted by furloughs [PDF]
April 21, 2020 President All Campus Actions in response to COVID-19 financial impact [PDF]
April 17, 2020 Dean of the School of Medicine and the EVPRI Faculty & Staff State Request for PPE [PDF]
April 15, 2020 President All Campus Update from President's Leadership Team [PDF]
April 14, 2020 Provost Faculty & Staff Message to Faculty from Provost Boehm [PDF]
April 9, 2020 President All Campus Important Announcement from Leadership Team [PDF]
April 7, 2020 Senior Associate Vice President for Diversity and Equity Faculty & Staff COVID-19 Message from Senior Associate Vice President for Diversity and Equity [PDF]
April 6, 2020 President All Campus Presidential Update from Dr. Bendapudi [PDF]
April 6, 2020 President All Campus COVID-19 Message from President Bendapudi [PDF]
March 27, 2020 President All Campus Important Announcement regarding Summer Term 2020 [PDF]
March 27, 2020 Provost Students Provost-Pass/Fail Grading [PDF]
March 24, 2020 EVPRI Research Community Updated COVID-19 Guidelines for the UofL Research Community [PDF]
March 23, 2020 Student Body President Students SGA COVID-19 Update [PDF]
March 23, 2020 Human Resources Faculty & Staff Emergency Paid Sick Leave, Family and Medical Leave [PDF]
March 20, 2020 Provost Faculty Message from the Provost re pass/fail policy [PDF]
March 20, 2020 Provost Students New pass/fail policy and other resources for students [PDF]
March 19, 2020 Faculty & Staff Senate Faculty & Staff Message from Faculty Senate and Staff Senate Officers [PDF]
March 18, 2020 President All campus Remote Operations Extended through April 28, Spring Commencement Postponed [PDF]
March 18, 2020 Director of Campus Housing Students Email to all residents on closing traditional halls and suites [PDF]
March 17, 2020 Dean of Students Students Update from the Dean of Students [PDF]
March 16, 2020 Dean of Students Alumni Our students are at the center of all we do [PDF]
March 16, 2020 ITS All campus ITS guidelines, services for remote work [PDF]
March 16, 2020 Provost Faculty Update from Provost Beth Boehm [PDF]
March 15, 2020 EVPRI Research Community Remote work guidelines for the University of Louisville research community [PDF]
March 14, 2020 ITS Employees ITS guidelines, services for remote work [PDF]
March 14, 2020 President Employees Implement remote work plan, postpone/cancel events [PDF]
March 12, 2020 Delphi Faculty Online training for faculty [PDF]
March 12, 2020 Provost, Dean of Students Students Covid-19 update [PDF]
March 12, 2020 Faculty Senate Faculty Covid-19 preparation [PDF]
March 11, 2020 EVPRI Research Community Coronavirus preparations [PDF]
March 10, 2020 President All campus Coronavirus planning [PDF]
March 5, 2020 Campus Health All campus Update on UofL, coronavirus [PDF]
March 4, 2020 Campus Health All campus Update on coronavirus and spring break [PDF]
February 28, 2020 Provost All campus Update on coronavirus concerns [PDF]
January 31, 2020 Provost All campus Update on response to coronavirus [PDF]
January 29, 2020 Provost All campus Response to coronavirus [PDF]