Communications & Updates

Collection of key university communications to students, faculty and staff

Recent Updates

June 25, 2020

President Bendapudi made the following announcements:

  • We are extending the temporary remote-work recommendation through July 20 for those employees who can continue performing their duties off campus.
  • Unfortunately, the COVID-19 pandemic continues to raise significant financial concerns for the university. Our leadership team, led by Chief Financial Officer Dan Durbin, has been developing a budget plan to address a potential $82 million negative budget impact in FY21. The university is utilizing both central and unit-level mitigation strategies to ensure it can continue to be able to deliver on its mission.
  • These mitigation strategies include (in order of implementation):
    • Modest tuition increases
    • Increasing the college/unit contingency pools to 5%
    • Restricting expenses to essential items only (dean or unit leader discretion)
    • Modifying the university’s contribution to employees’ retirement plans to a 2.5% base, with an additional 2.5% match to employee contributions
    • Extending, on a limited basis, employee furloughs (new or continuations) at the discretion of deans, vice provosts and vice presidents in cases where there is a clear business need (e.g., decreased clinical volumes or traffic due to coronavirus) or a clear financial need

Read the full message [PDF] →

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June 23, 2020

Provost made the following announcements:

  • The Pivot to Fall Coordinating Committee, Safe Return to Work Committee, and Academic Scenario Planning Committee are pleased to provide a link to the “final” report detailing many of our plans for welcoming our students, faculty and staff back for fall.
  • The Pivot to Fall remains a work in progress. We will continue to respond to the guidance of our public health officials and the governor of Kentucky, the latest science and research into COVID-19, advice from our colleagues at other universities and colleges, and input from our employees and students over the next two months.
  • If you have questions the report does not answer, please reach out to me or any member of the various committees.

Read the full message [PDF] →

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June 1, 2020

Provost made the following announcements:

  • A DRAFT of the plan is available at https://louisville.edu/coronavirus/assets/pivot-to-fall-2020. The plan includes a feedback form; please share your comments and questions with us by Friday, June 5.
  • I will hold a forum for faculty, staff, and students Friday at 2 p.m. Watch UofL Today for more details on the forum.

Read the full message [PDF] →

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May 29, 2020

Provost made the following announcements:

  • I have shared the draft with the committees that have developed the plans and am giving them the weekend to review them. After incorporating their feedback, we will share a draft with the campus community on Monday and ask for your feedback by Friday, June 5.
  • We then will tweak the plans and send the final version to you before releasing to the public.

Read the full message [PDF] →

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May 21, 2020

President Bendapudi made the following announcements:

  • We have extended the remote-work policy through June 30 for those employees who can continue performing their duties off-campus.
  • Beginning June 1, certain units whose vice president, dean, or vice provost determines they have critical on-campus needs may begin to bring some employees back to campus. Those decisions will be approved by the central administration, and those units will follow the governor’s “Healthy at Work” plan for reopening businesses. This includes enforcing physical distancing, limiting face-to-face meetings, providing an initial supply of masks for on-campus employees, restricting access to common areas, providing plenty of hand sanitizer, and encouraging frequent hand washing.
  • Beginning June 1, small meetings and events of 10 or fewer people may be held.
  • Pay reductions and furloughs scheduled between now and June 30 will continue as planned.
  • Some research labs and clinical research programs will begin to open following strict health and safety guidelines. You can read more about these EVPRI guidelines here under “Research Reopening Plans.”
  • We will continue to evaluate the situation and update the campus on the next steps prior to July 1.

Read the full message [PDF] →

Human Resources made the following announcements:

  • The Pending Unemployment Questions webpage will be continuously updated to keep everyone informed, as close to real-time as possible.
  • We will also continue to update our COVID-19 FAQ page with information regarding furloughs and other cost savings initiatives.

Read the full message [PDF] →

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May 13, 2020

Provost made the following announcements:

  • We have established three committees to prepare for the fall semester: a coordinating committee, a safe return to work committee, and an academic scenario planning committee. The committees have begun to meet and develop plans for a safe and successful fall semester under our “new normal.” Visit the reopening campus page for more details on the committees.

Read the full message [PDF] →

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May 3, 2020

President Bendapudi made the following announcements:

  • The University of Louisville will have regular campus operations for the Fall semester.
  • This entails students living on campus, learning on campus and online, and faculty and staff working together to advance our mission of teaching, and research, and service.

Read the full message [PDF] →

President Bendapudi made the following announcements:

  • On May 9 at 10 a.m., we will launch a special website, uofl.edu/hereandbeyond2020, to celebrate the accomplishments of our spring semester graduates.
  • The site will feature well wishes from campus, local and state leaders, the UofL community, alumni and others. We will also profile several of our graduates and share a few surprises and interactive features on the site.

Read the full message [PDF] →

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April 29, 2020

Staff Senate made the following announcements:

  • Check your email and stay in touch with your staff senators as we feel the impact of the pandemic in our respective units and across the institution. If you wish to submit questions or comments anonymously, you may do so here.
  • If you need help with anything, from navigating temporary university policies to assist with unemployment claims, please do not hesitate to reach out to us. If you need financial assistance during this time, please consider filling out the SHARE application.
  • If you are in the position of being able to donate—and we definitely understand that not everyone will be—please consider making a contribution to support staff in need. Application and donations links appear at the top of the senate’s page of staff resources.

Read the full message [PDF] →

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April 23, 2020

Human Resources made the following announcements:

  • Do not contact the unemployment office until you receive your official letter from HR that contains specific instructions as this will prevent you from taking advantage of benefits negotiated by the university.
  • The university will send a mass E-claim file to the unemployment office on behalf of all employees impacted by a furlough. Employees will not have to file individual claims. However, they will be required to request unemployment benefit checks each week.

Read the full message [PDF] →

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April 21, 2020

President Bendapudi made the following announcements:

  • University retirement contributions for all employees will be stopped from May 1 through July 31.
  • Some staff members will be subject to a temporary furlough at the discretion of their unit’s vice president, dean or vice provost. These furloughs could be for two weeks, one month or for an indefinite amount of time depending in large part on the duration of the COVID-19 situation.
  • All faculty and some staff members who earn between $58,000 to $99,999 will see a 1% pay reduction for the months of May and June.
  • Other actions that we have already undertaken are detailed in the video.
  • We understand the hardship that these decisions will cause for affected employees. I urge any staff facing financial difficulties to consider applying for the Staff Help Assistance Relief Effort program. The SHARE program recently received a sizable donation from an anonymous donor for the very purpose of supporting staff affected by hardship.
  • Please be sure to thoroughly read the attached FAQ document that addresses many different questions and concerns related to these decisions.  Should you have further questions, please contact your supervisor.

Read the full message [PDF] →

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April 17, 2020

The Dean of the School of Medicine and the EVPRI made the following updates:

  • We want to move quickly in responding to our state’s call for help and their current request that we donate any available PPE during the Kentucky’s State of Emergency for distribution to places in desperate need.
  • Please inventory your research and clinical laboratories for any unneeded PPE such as nitrile gloves, face masks, N95 respirators, goggles, gowns, and ventilators.
  • University personnel on the HSC Campus can drop off boxed items at the Department of Environmental Health and Safety’s (DEHS) Radiation Safety Office located in the Library Commons Building Room 102. Please call ahead to 852-5231 to ensure that someone is available to receive the boxed items. For laboratories on building name and room number where boxed items are located. Lab personnel need not be present; just clearly mark the box as “PPE Donation.”

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April 15, 2020

President's Leadership Team made the following announcements:

  • Remote work for faculty and staff will be extended through May 31.
  • In-person events at or sponsored by UofL are canceled or postponed through May 31.
  • We will continue to follow the COVID-19 situation closely and will determine whether to extend these decisions and other actions into June.

Read the full message [PDF] →

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April 14, 2020

Provost Boehm made the following announcements:

  • The pandemic has also driven home the idea that the relationship between faculty and students is extraordinarily important to our university.
  • we have to learn from this semester and be better prepared for future disruptions to our working lives.
  • Thank everyone who has supported during this pandemic situation. The pandemic has shown us how much we depend on each other to do the right things.

Read the full message [PDF] →

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April 9, 2020

President Bendapudi made the following announcements:

  • Instituting a hiring freeze, while allowing units to fill only the most critical of positions;
  • Transitioning summer courses to online delivery and re-emphasizing the importance of student recruiting and retention;
  • Asking units to practice fiscal restraint, including limiting spending on supplies, equipment, etc., to only truly essential items;
  • Prohibiting international and domestic travel;
  • Evaluating and likely implementing temporary changes to retirement benefits, NOT including health insurance or life insurance; and,
  • Implementing, over the next several weeks, part-time and full-time employee furloughs in targeted areas.

Read the full message [PDF] →

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April 7, 2020

President Bendapudi provided the following updates to the President's Council:

In the UofL President's Council meeting, Neeli Bendapudi and her team discuss the impact of Covid-19 on UofL and its community as well as some of the actions taken by leadership in the University. This public crisis has impacted every part of the university's concerns, including academics, employment, research, and healthcare.

Download the presentation [PDF]

A recording of the full meeting is available →


Interim Senior Associate Vice President for Diversity and Equity provided the following resources:

Read the full message [PDF] →

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April 6, 2020

President Bendapudi made the following announcements:

UofL President Neeli Bendapudi speaks to the Cardinal family about the university’s response to the COVID-19 pandemic.

View Dr. Bendapudi’s full message

Read the full message [PDF] →


President Bendapudi made the following announcements:

  • Please consider helping our students and colleagues meet vital financial needs by contributing to the Student Emergency Fund or our SHARE program for staff.
  • Thank each and every one of you for the sacrifices and contributions you continue to make on a daily basis.

Read the full message [PDF] →

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April 3, 2020

UofL Board of Trustees were updated on the University's response to COVID-19 which included:

An executive summary and presentation were provided regarding information about ongoing planning meetings, major decisions that had been made and communications that had been shared with campus

A recording of the full meeting is available.

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March 27, 2020

President Bendapudi made the following announcements:

  • All Summer Term 2020 courses will be delivered online.
  • We are keeping tuition low for students enrolling online this summer in courses that would have traditionally been delivered in-person. The new rates apply to Summer Term 2020 only.
  • The Delphi Center will provide additional support to instructors to take their courses online for Summer Term 2020.

Read the full message [PDF] →

Provost Beth Boehm made the following announcements:

  • A process that is as painless as possible and entirely self-service to change grading type until the date listed next to the course.
  • The Pass/Fail option should be seen as an opportunity to complete your semester with less stress about grades; it is not a license to stop participating in the course.

Read the full message [PDF] →

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March 24, 2020

The Executive Vice President for Research and Innovation provided the following updates:

  • If you have not ramped down your non-essential research activities at this time, you are instructed to do so immediately.
  • In order to facilitate the ramp down of non-essential research in a safe and effective manner, UofL’s Department of Environmental Health and Safety (DEHS) has developed a laboratory ramp down checklist.

Read the full message [PDF] →

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March 23, 2020

The Student Body President provided the following resources to students:

  • Information on online courses, housing, graduation, commencement, and student services.

Read the full message [PDF] →

Human Resources made the following announcements:

We are happy to announce that the University of Louisville is an eligible employer for two of the recently passed federal government emergency programs that will go into effect on Monday, March 23:

  • Emergency Paid Sick Leave Act (EPSLA)
  • Family and Medical Leave Expansion Act (FMLA Expansion)

Read the full message [PDF] →

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March 20, 2020

Provost Beth Boehm made the following announcements:

  • All undergraduate and graduate students will be permitted to convert any of their courses to pass/fail grading for the Spring 2020 semester.

Read the full message to students [PDF] →

Read the full message to faculty [PDF] →

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March 19, 2020

Faculty and Staff Senate Leadership made the following announcements:

  • If you are feeling a growing sense of anxiety, reach out to a colleague.
  • Take advantage of the online resources to help understand changes and receive help with the technology.
  • Check on your colleagues, family members and neighbors during these challenging times.
  • Faculty, support staff who may be more tethered to campus than you are. And staff, support faculty who are trying to juggle new teaching experiences, conferences and work in the field falling through
  • We are all dealing with new scenarios in our homes. Let’s support each other

Read the full message [PDF] →

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March 18, 2020

President Bendapudi made the following announcements:

  • We are extending remote and online instruction through April 28.
  • Finals will be conducted remotely.
  • By March 29, all students are asked to move out of our campus traditional and suite-style residence halls (Threlkeld, Miller, Unitas, Community Park, Kurz, Louisville and Billy Minardi). Students who do move out of our campus residence halls and have no outstanding balances may have a pro-rated portion of their housing costs and meal plan dining dollars credited to the fall semester in the 2020-2021 school year. Students who are graduating this semester and have no outstanding balances will be refunded a prorated portion of their housing and unused dining dollars.
  • Spring commencement has been postponed.
  • The Health Sciences Fitness Center and the Student Recreational Center facilities have closed.

For faculty and staff:

  • The remote work program will continue through the end of the semester, April 28th.
  • International and domestic university-sponsored travel is suspended through the end of the fiscal year, June 30.
  • Events hosted by any University of Louisville entity or at any University of Louisville facility are to be postponed or cancelled through at least April 28.

Read the full message [PDF] →

 

Director of Campus Housing made the following announcements:

Residents of our traditional and suite-style halls should depart their residence halls by March 29 at 10:00 a.m.

Residents who do not have an alternative housing option may request to remain on campus by completing the Housing exception form on the Housing portal at https://louisville.edu/housing

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March 17, 2020

Dean of Students provided updates about the following:

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March 16, 2020

ITS provided the following information and suggestions:

  • We have increased functionality with our Microsoft Office365 offerings and encourage the use of these resources to work virtually
  • Review the Working Remotely webpage, ask your Tier1 personnel for assistance or contact our ITS HelpDesk with any questions on remote work readiness.

Student Affairs provided the following request:

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March 14, 2020

President Bendapudi made the following announcements:

  • All events hosted by the University of Louisville or at a University of Louisville facility will be postponed or canceled through April 28th.
  • We have developed an emergency temporary telecommuting policy so as many of our staff and faculty as possible can work remotely.

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March 12, 2020

President Bendapudi announced the following decisions:

  • Spring Break is extended through March 17, Classes will be delivered remotely starting March 18 through April 5.
  • International travel is suspended effective immediately.
  • Nonessential domestic business travel is suspended effective immediately.
  • On-campus events will continue but are under review.
  • UofL’s campuses remain open and operational.

The Provost and the Dean of Students announced the following additional decisions:

  • Campus housing, dining, libraries and all other buildings and student services will remain open, and student workers may continue working.
  • Students who are currently abroad or are planning to take a personal trip outside of the country are required to complete the Returning Traveler’s Report (under Travel Guidelines) prior to returning to campus.
  • If you are returning from a CDC Level 3 country or a CDC Level 2 country with a COVID-19 indication, you are required to self-isolate away from campus for 14 days immediately upon your return to the country.
  • All nonessential campus events are suspended.

The Delphi Center announced the following information for faculty:

  • New training opportunities for Blackboard Collaborate Ultra and Panopto have been developed to address more specific needs.
  • Other training designed to help you move your classes to online instruction includes an online module, in-person classroom training and live virtual training

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Email Communications

Sent From To Subject
June 25, 2020 President All Campus Update on remote work, 2021 budget [PDF]
June 23, 2020 Provost All Campus Pivot to Fall message from Provost Boehm [PDF]
June 1, 2020 Provost All Campus Diversity and Inclusion, our Cardinal Principle [PDF]
May 29, 2020 Provost All Campus From the Provost re Pivot to Fall plan [PDF]
May 21, 2020 President All Campus Update on University's pivot to fall semester [PDF]
May 21, 2020 Human Resources Faculty & Staff Note From Human Resources [PDF]
May 3, 2020 President All Campus Planning for Fall 2020 semester [PDF]
May 3, 2020 President All Campus Class of 2020 Virtual Graduation Celebration [PDF]
April 29, 2020 Staff Senate Faculty & Staff Letter From Staff Senate [PDF]
April 23, 2020 Human Resources Staff HR update for employees impacted by furloughs [PDF]
April 21, 2020 President All Campus Actions in response to COVID-19 financial impact [PDF]
April 17, 2020 Dean of the School of Medicine and the EVPRI Faculty & Staff State Request for PPE [PDF]
April 15, 2020 President All Campus Update from President's Leadership Team [PDF]
April 14, 2020 Provost Faculty & Staff Message to Faculty from Provost Boehm [PDF]
April 9, 2020 President All Campus Important Announcement from Leadership Team [PDF]
April 7, 2020 Senior Associate Vice President for Diversity and Equity Faculty & Staff COVID-19 Message from Senior Associate Vice President for Diversity and Equity [PDF]
April 6, 2020 President All Campus Presidential Update from Dr. Bendapudi [PDF]
April 6, 2020 President All Campus COVID-19 Message from President Bendapudi [PDF]
March 27, 2020 President All Campus Important Announcement regarding Summer Term 2020 [PDF]
March 27, 2020 Provost Students Provost-Pass/Fail Grading [PDF]
March 24, 2020 EVPRI Research Community Updated COVID-19 Guidelines for the UofL Research Community [PDF]
March 23, 2020 Student Body President Students SGA COVID-19 Update [PDF]
March 23, 2020 Human Resources Faculty & Staff Emergency Paid Sick Leave, Family and Medical Leave [PDF]
March 20, 2020 Provost Faculty Message from the Provost re pass/fail policy [PDF]
March 20, 2020 Provost Students New pass/fail policy and other resources for students [PDF]
March 19, 2020 Faculty & Staff Senate Faculty & Staff Message from Faculty Senate and Staff Senate Officers [PDF]
March 18, 2020 President All campus Remote Operations Extended through April 28, Spring Commencement Postponed [PDF]
March 18, 2020 Director of Campus Housing Students Email to all residents on closing traditional halls and suites [PDF]
March 17, 2020 Dean of Students Students Update from the Dean of Students [PDF]
March 16, 2020 Dean of Students Alumni Our students are at the center of all we do [PDF]
March 16, 2020 ITS All campus ITS guidelines, services for remote work [PDF]
March 16, 2020 Provost Faculty Update from Provost Beth Boehm [PDF]
March 15, 2020 EVPRI Research Community Remote work guidelines for the University of Louisville research community [PDF]
March 14, 2020 ITS Employees ITS guidelines, services for remote work [PDF]
March 14, 2020 President Employees Implement remote work plan, postpone/cancel events [PDF]
March 12, 2020 Delphi Faculty Online training for faculty [PDF]
March 12, 2020 Provost, Dean of Students Students Covid-19 update [PDF]
March 12, 2020 Faculty Senate Faculty Covid-19 preparation [PDF]
March 11, 2020 EVPRI Research Community Coronavirus preparations [PDF]
March 10, 2020 President All campus Coronavirus planning [PDF]
March 5, 2020 Campus Health All campus Update on UofL, coronavirus [PDF]
March 4, 2020 Campus Health All campus Update on coronavirus and spring break [PDF]
February 28, 2020 Provost All campus Update on coronavirus concerns [PDF]
January 31, 2020 Provost All campus Update on response to coronavirus [PDF]
January 29, 2020 Provost All campus Response to coronavirus [PDF]