Communications & Updates

Collection of key university communications to students, faculty and staff

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Recent Updates

January 14, 2021

University of Louisville’s COVID-19 vaccine distribution plan

Our vaccine distribution plan 

  • UofL Health will administer the vaccine to university members who choose to be vaccinated. 
  • This is the order in which university members will be able to participate in the first phase of the university’s distribution: 
    1. Employees and students who are actively involved in direct patient care 
    2. Employees and students over age 65 
    3. Employees and students over age 50 
    • Vaccination of groups not included in 1-3 above will follow this first phase of the vaccine distribution, in accordance with CDC and state guidelines.
    • Names of our faculty, staff and students included in groups 1-3 are being sent to UofL Health by our Campus Health Services team. You do not need to take any individual action to have your name submitted. 

    January 5, 2021

    Message from the Coordinating Committee to all FACULTY and STAFF about spring 2021 reminders

    • (All) Required testing Jan. 4 to Jan. 15 
    • (All) Quarantine now if you recently returned from a location with a positivity rate of 15% or higher.
    • (Faculty) Review the Spring 2021 Information for Faculty webpage on the COVID-19 website.
    • (Faculty) Students have been told they will hear from their professors by Jan. 6. This is also the date their syllabus should be available for viewing on Blackboard.

    January 5, 2021

    Message from the Coordinating Committee to all STUDENTS about spring 2021 reminders

    • Expect a note from your professors by Jan. 6
    • Required testing 
    • Quarantine now if you are currently on campus or plan to be when classes start (Jan. 11).
    • Get a flu shot.
    • Wear a mask and practice physical distancing.
    • Read the Spring 2021 Student Acknowledgement.
    • Carefully review the Spring 2021 Information for Students webpage on the COVID-19 website.
    • Contact the COVID Support Team for questions or concerns about the COVID-19 protocols. 
    • Reach out for help.

    December 16, 2020

    Message from the Coordinating Committee to all FACULTY and STAFF about spring 2021

    • Once the COVID-19 vaccine is widely available, it will not be required but highly encouraged
    • We will have monthly required testing 
    • Our quarantine protocols have changed
    • We are finalizing a new health app
    • The Spring 2021 Information for Faculty webpage is now available
    • The 2020-2021 Information for Employees webpage still contains details about the university’s continued emergency temporary telecommuting guidelines

    December 16, 2020

    Message from the Coordinating Committee to all STUDENTS about spring 2021

    • Once the COVID-19 vaccine is widely available, it will not be required but highly encouraged
    • We will have monthly required testing 
    • Our quarantine protocols have changed
    • We are finalizing a new health app
    • The Spring 2021 Information for Students webpage is now live on the university’s COVID-19 website.
    • Quarantine for 10 days at home prior to arrival on campus
    • Get a flu shot
    • Read the Spring 2021 Student Acknowledgement

    December 2, 2020

    Update on retirement plan contributions

    As you know, COVID-19 presented unique and serious challenges for our 2020-21 opera+ng budget. To ensure that UofL would have sufficient funds to meet its obligations and deal with budget shortfalls, university leadership took several steps. These included: 

    • 5 percent unit budget reserves, and 
    • temporarily resetting institutional contributions to Employee retirement plans to a 2.5 percent base plus  2.5  percent optional match.

    These and other necessary actions helped ensure the university would have the funds to meet its financial obligations, such as funding increased employee health insurance costs without increasing the employee premiums.  

    Read the full message [PDF] →

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    November 18, 2020

    Message from the Provost to faculty re remote instruction

    • The governor has commended institutions of higher education that are planning to teach remotely after Friday, Nov. 20.   He is not, at this time, mandating universities to be fully remote. 

    • UofL already had planned to end face-to-face instruction next Tuesday, and so I know that some of you have final, in-person meetings and assessments scheduled for Monday and/or Tuesday.  We agreed to ask faculty to consider whether what you have planned for those two days next week can be delivered remotely, and if so, to please make arrangements to be remote next week.

    • If, however, you have planned assessments or exams that are better delivered in-person, please communicate to your students as soon as possible that you will continue to administer these assessments in-person as you have already scheduled. 

    Read the full message [PDF] →

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    November 12, 2020

    Update from Coordinating Committee on UofL response to COVID-19

    With less than two weeks of in-person instruction remaining, we must remain vigilant to finish the semester on a positive note. The university is taking the following steps:

    • We are continuing to offer testing for students, faculty and staff and encourage all who are currently on campus to be tested before leaving for the Thanksgiving holiday. Testing information is available here. If you are displaying COVID-19 symptoms, call Campus Health (502-852-6446) for guidance on getting a rapid test.
    • We encourage students, faculty and staff on campus to be tested again immediately following the Thanksgiving holiday if you are returning to campus.  Most students should be able to complete the semester remotely after in-person instruction ends at Thanksgiving and return in January. 
    • We are asking students to isolate as much as possible and to avoid large gatherings before returning home to your families.
    • We are encouraging faculty and staff who are working remotely to continue doing so and for supervisors to review their units for possible additional remote-work opportunities. Student-facing offices, clinics and other designated offices must continue to be staffed. Supervisor approval for moving to a remote work status is required.  Please see the remote work guidelines.
    • We also are requiring all students, faculty and staff to wear masks, follow physical distancing guidelines and wash your hands frequently to avoid spreading the virus.

    Read the full message [PDF] →

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    October 30, 2020

    Resources to combat stress available to students, faculty, staff:

    We want to assure you that your mental health and emotional well-being are important to us.
    There are resources available to help you cope with issues you may be facing.

    Students
    Faculty and Staff
    • Faculty and staff have access to free counseling and life management services through the university’s Employee Assistance Program. Human Resources is offering several other services (attached) designed to help battle stress.

    Read the full message [PDF] →

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    October 27, 2020

    UofL’s response to governor’s recent red zone announcement:

    • We have updated our definition of exposure

    • We continue to ask all deans and vice presidents to allow staff who can work remotely to do so

    • We ask for better mask compliance in all campus libraries and the Student Activities Center

    • Winter commencement ceremonies will be conducted virtually

    • Visits and tours on campus should be postponed unless they are essential

    Read the full message [PDF] →

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    October 23, 2020

    Flu Shots Required for UofL Students, Faculty and Staff:

    • This year, we are requiring students, faculty and staff who are coming to campus to receive a flu vaccination

    • All sites are closed on Election Day, Tuesday, Nov. 3

    • After Nov. 6, shots will be available at Campus Health Services on both the Belknap and HSC campuses 

    Read the full message [PDF] →

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    October 19, 2020

    Required COVID testing continues through Oct. 23:

    • Thank you for your efforts to help us prevent widespread instances of COVID-19 on our campuses

    • Any faculty, staff or students who come to campus and who have not been tested since before Oct. 5 are required to be tested for COVID-19 by Oct. 23 

    Read the full message [PDF] →

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    October 16, 2020

    University extends course withdrawal date, responds to pass/fail questions:

    • We have pushed the Fall 2020 course withdrawal date to Nov. 17

    • The university will not reinstate a pass/fail policy implemented for the Spring 2020 semester

    • All units and/or programs that award scholarships extend their appeals processes so that students whose Fall 2020 GPA adversely impacts their scholarship status may make an appeal to maintain funding

    • We will move the start of the Spring 2021 semester to Jan. 11, and we will be offering a two-day Spring Break Thursday and Friday, March 4 and 5

    Read the full message [PDF] →

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    October 15, 2020

    Changes to spring 2021 semester calendar:

    • Changes and key dates for spring 2021

    • Our Pivot to Spring 

    Read the full message [PDF] →

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    October 1, 2020

     Personal travel guidance and reporting concerns:

    • Guidance for personal travel

    • Cardinal Principles and reporting concerns 

    Read the full message [PDF] →

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    September 25, 2020

    COVID testing suggested now, to be required after Fall Break:

    • Following the Labor Day holiday, we have seen a slight uptick in cases.

    • We are encouraging faculty, staff and students to be tested for COVID before Fall Break. 

    • We will again require all faculty, staff and students who come to campus to be tested between Monday, Oct. 5, and Friday, Oct. 23.

    Read the full message [PDF] →

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    September 18, 2020

    Update to the UofL community:

    • Please complete the anonymous Coronavirus Behavioral Health Mindset (CV-BHM) Survey by Friday, Sept. 25. 

    Read the full message [PDF] →

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    September 9, 2020

    Update to the UofL community:

    • Required COVID testing for faculty, staff and students will continue on the Belknap and Health Sciences campuses through Friday, Sept. 18.
    • Flu shots to be available Sept. 21 

    Read the full message [PDF] →

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    September 3, 2020

    The Provost provided the following updates to the UofL community:

    • We are extending the testing period to Friday, Sept. 11. 
    • Our shared success thus far
    • Weekend Reminders 

    Read the full message [PDF] →

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    Email Communications

    Sent From To Subject
    January 14, 2021 UofL Update All Campus University of Louisville’s COVID-19 vaccine distribution plan 
    January 5, 2021 UofL Update Faculty & Staff Welcome back! Spring forward reminders for faculty
    January 5, 2021 UofL Update Students STUDENTS - Spring 2021 semester, required testing and key reminders
    December 16, 2020 UofL Update Faculty & Staff  Spring Forward: What You Need to Know about Spring 2021
    December 16, 2020 UofL Update Students STUDENTS - Spring Forward- What You Need to Know about Spring 2021
    December 2, 2020 President Faculty & Staff Update on retirement plan contributions
    November 18, 2020 Provost Faculty Message from the Provost to faculty re remote instruction
    November 12, 2020 UofL Update All Campus Update on UofL response to COVID
    October 30, 2020 UofL Update All Campus Resources to combat stress available to students, faculty, staff
    October 27, 2020 UofL Update All Campus UofL’s response to governor’s recent red zone announcement
    October 23, 2020 President All Campus Flu Shots Required for UofL Students, Faculty and Staff
    October 19, 2020 UofL Update  All Campus Required COVID testing continues through Oct. 23
    October 16, 2020 Provost All Campus

     University extends course withdrawal date, responds to pass/fail questions 

    October 15, 2020 Provost All Campus Changes to spring 2021 semester calendar
    October 1, 2020 UofL Update  All Campus Personal travel guidance and reporting concerns
    September 25, 2020  UofL Update All Campus
    September 18, 2020 UofL Update All Campus
    September 9, 2020 UofL Update All Campus
    September 3, 2020 Provost All Campus
    August 25, 2020 Provost All Campus Update on COVID testing [PDF]
    August 23, 2020 Provost All Campus COVID testing now required for Cardinals on campus [PDF]
    August 18, 2020 EVPRI Research Community A Message to the Research Community from EVPRI Kevin Gardner, PhD [PDF]
    August 17, 2020 Provost Faculty & Staff New Cardinal Self-Check tool and new COVID-19 Updates category [PDF]
    August 17, 2020 Provost Faculty  To Faculty from Provost Boehm: Face masks and reminders [PDF]
    August 15, 2020 Provost Students Beth Boehm, Kevin Gardner, Michael Mardis and Phillip Bressoud provided the following update to students:
    August 14, 2020 Provost Students From the Provost: Welcome and key information for students [PDF]
    August 12, 2020 President Students August 12, 2020 - Our commitment to our students.pdf
    August 9, 2020 EVPRI Research Community Fall Semester Updates to Research Reopening, Including Guidelines on Student Research [PDF]
    August 9, 2020 Human Resources Staff From HR regarding Employee Assistance Program [PDF]
    August 6, 2020 Pivot to Fall Coordinating Committee All Campus Register now for testing and fall 2020 reminders [PDF]
    July 29, 2020 Pivot to Fall Coordinating Committee Students Fall 2020 Semester, What You Need to Know [PDF]
    July 27, 2020 Provost Faculty & Staff CORRECTION: From Provost Boehm: Faculty communication with students [PDF]
    July 17, 2020 Pivot to Fall Coordinating Committee Faculty & Staff Safe Return to Work Fall 2020 Guidelines from the PTF Coordinating Committee [PDF]
    July 16, 2020 Provost Faculty & Staff From the Provost: Support coming soon in response to JCPS fall plan [PDF]
    July 16, 2020 Provost Faculty & Staff From the Provost: Pivot to Fall training [PDF]
    June 26, 2020 Chief Operating Officer VPs, deans, department heads,
    chairs, LFO’s unit business managers
    Health and Safety Protocols for Returning to Campus [PDF]
    June 25, 2020 President All Campus Update on remote work, 2021 budget [PDF]
    June 23, 2020 Provost All Campus Pivot to Fall message from Provost Boehm [PDF]
    June 1, 2020 Provost All Campus Diversity and Inclusion, our Cardinal Principle [PDF]
    May 29, 2020 Provost All Campus From the Provost re Pivot to Fall plan [PDF]
    May 21, 2020 President All Campus Update on University's pivot to fall semester [PDF]
    May 21, 2020 Human Resources Faculty & Staff Note From Human Resources [PDF]
    May 3, 2020 President All Campus Planning for Fall 2020 semester [PDF]
    May 3, 2020 President All Campus Class of 2020 Virtual Graduation Celebration [PDF]
    April 29, 2020 Staff Senate Faculty & Staff Letter From Staff Senate [PDF]
    April 23, 2020 Human Resources Staff HR update for employees impacted by furloughs [PDF]
    April 21, 2020 President All Campus Actions in response to COVID-19 financial impact [PDF]
    April 17, 2020 Dean of the School of Medicine and the EVPRI Faculty & Staff State Request for PPE [PDF]
    April 15, 2020 President All Campus Update from President's Leadership Team [PDF]
    April 14, 2020 Provost Faculty & Staff Message to Faculty from Provost Boehm [PDF]
    April 9, 2020 President All Campus Important Announcement from Leadership Team [PDF]
    April 7, 2020 Senior Associate Vice President for Diversity and Equity Faculty & Staff COVID-19 Message from Senior Associate Vice President for Diversity and Equity [PDF]
    April 6, 2020 President All Campus Presidential Update from Dr. Bendapudi [PDF]
    April 6, 2020 President All Campus COVID-19 Message from President Bendapudi [PDF]
    March 27, 2020 President All Campus Important Announcement regarding Summer Term 2020 [PDF]
    March 27, 2020 Provost Students Provost-Pass/Fail Grading [PDF]
    March 24, 2020 EVPRI Research Community Updated COVID-19 Guidelines for the UofL Research Community [PDF]
    March 23, 2020 Student Body President Students SGA COVID-19 Update [PDF]
    March 23, 2020 Human Resources Faculty & Staff Emergency Paid Sick Leave, Family and Medical Leave [PDF]
    March 20, 2020 Provost Faculty Message from the Provost re pass/fail policy [PDF]
    March 20, 2020 Provost Students New pass/fail policy and other resources for students [PDF]
    March 19, 2020 Faculty & Staff Senate Faculty & Staff Message from Faculty Senate and Staff Senate Officers [PDF]
    March 18, 2020 President All campus Remote Operations Extended through April 28, Spring Commencement Postponed [PDF]
    March 18, 2020 Director of Campus Housing Students Email to all residents on closing traditional halls and suites [PDF]
    March 17, 2020 Dean of Students Students Update from the Dean of Students [PDF]
    March 16, 2020 Dean of Students Alumni Our students are at the center of all we do [PDF]
    March 16, 2020 ITS All campus ITS guidelines, services for remote work [PDF]
    March 16, 2020 Provost Faculty Update from Provost Beth Boehm [PDF]
    March 15, 2020 EVPRI Research Community Remote work guidelines for the University of Louisville research community [PDF]
    March 14, 2020 ITS Employees ITS guidelines, services for remote work [PDF]
    March 14, 2020 President Employees Implement remote work plan, postpone/cancel events [PDF]
    March 12, 2020 Delphi Faculty Online training for faculty [PDF]
    March 12, 2020 Provost, Dean of Students Students Covid-19 update [PDF]
    March 12, 2020 Faculty Senate Faculty Covid-19 preparation [PDF]
    March 11, 2020 EVPRI Research Community Coronavirus preparations [PDF]
    March 10, 2020 President All campus Coronavirus planning [PDF]
    March 5, 2020 Campus Health All campus Update on UofL, coronavirus [PDF]
    March 4, 2020 Campus Health All campus Update on coronavirus and spring break [PDF]
    February 28, 2020 Provost All campus Update on coronavirus concerns [PDF]
    January 31, 2020 Provost All campus Update on response to coronavirus [PDF]
    January 29, 2020 Provost All campus Response to coronavirus [PDF]