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Staff Senate October meeting overview

by UofL Today last modified Oct 17, 2011 01:12 PM

The Staff Senate is part of UofL’s shared governance system, which also includes the Faculty Senate and the Student Government Association.

Senators are elected by their peers. The full body met in regular session Oct. 10 at the School of Medicine. Chair David James presided. This is what happened:

Reports to the Senate

Heather Parrino, BRICC Coalition

Here are some of her points:

  • BRICC stands for Building Resiliency in Campus Community. Its mission is to reduce high-risk drinking and substance use and to increase resiliency on campus and the surrounding community.
  • BRICC’s mission includes both drinkers and non-drinkers. Building resiliency is a key part of its work because many people are affected by the behavior and choices of others around them including roommates or family members.
  • The BRICC Coalition has 120 members and includes all segments of the campus and community partners – students, faculty, staff, and local businesses and organizations.
  • Provost Shirley Willihnganz is preparing to form a task force for the design and implementation of a mandatory undergraduate alcohol/sex education program, to be required of entering students in the fall 2012. BRICC is advocating for the AlcoholEdu program with the sexual assault component it would provide data for comparison with UofL benchmark and peer universities.
  • Seven Counties Services and Louisville Metro Police Department have received federal funding to increase high visibility enforcement over the next two years. Multiple law enforcement units will start high-visibility enforcement of underage drinking laws starting Homecoming weekend. They will be looking for the people who are providing alcohol to people who are underage. To get updates on the enforcement dates, go to and “like” the BRICC Coalition.
  • On Oct. 21, the Council on Postsecondary Education, the University of Kentucky and the University of Louisville are holding a  stakeholder meeting with presidents, provosts and high-level officials from across the state to discuss the formation of a state-wide partnership to reduce high-risk drinking. According to Outside the Classroom, “High- risk drinking has been shown to negatively impact key drivers of academic performance, including class attendance, time spent studying and grade point average.”

Sam Connally, vice president for human resources

Connally presented information on health, vision and dental benefits and also talked about the suggested changes to the staff performance management program. Here are some of his points:

  • Health plan options will remain the same for 2012. (PPO, EPO, PCA-high, PCA-low, Cardinal Care)
  • There will be no changes in co-pays.
  • Cardinal Care helps the university’s education mission. UofL Physicians and University Hospital pay millions of dollars back to the Health Sciences schools each year. The amount they pay depends on how much they make.
  • Because of contract disagreements between Walgreens and Express Scripts, people who have insurance through UofL should prepare to change pharmacies. Express Scripts will cover major chains such as CVS, Kroger, K-Mart, Meijer, Rite-Aid, Sam’s Club, Target, Wal-Mart. HR will disseminate information during benefits open enrollment and people who use Walgreens will receive written notice that includes the names of the three closest in-network pharmacies to them. The material will include directions on how to transfer prescriptions.
  • People who have insurance through UofL can continue to use Walgreens, but they will pay out of pocket and will then have to seek reimbursement from Express Scripts. Express Scripts will reimburse the price it would have paid, not the full price the employee paid.
  • The Express Scripts program that allows people to receiving a 90-day supply of prescription medication through the mail will remain an option, too.
  • The university is going to use this year to even out the health plan subsidies it pays for employees’ plans. The PPO subsidy had gone up, while EPO and PCA high and low had not kept pace.
  • For UofL to pay all employees the same subsidy for their UofL health plan, people who take the PPO plan will pay more than they did last year. People who have EPO and PCA plans will pay less. The Cardinal Care plan will remain the same and is not included in the process.
  • UofL is self-insured, which means the university pays for the claims people make.
  • Humana is the new dental insurance provider. Rates will go up 11 percent, but they are locked in for three years. Coverage will remain the same.
  • National Vision Administration is the new vision provider. Coverage will remain the same.
  • Unless someone is starting, stopping or changing health, dental or vision coverage, no action is required during open enrollment for continued coverage in 2012.
  • Anyone who wants to be in Get Healthy Now in 2012 must take the health risk assessment during open enrollment.
  • Anyone who wants a flexible spending account in 2012 must sign up for it during open enrollment.

Performance Management Program

  • Connally held five sessions this month for staff to comment on proposed changes to the performance evaluation form. HR incorporated suggestions into the form and is taking further comment through Oct. 19.
  • After this review / comment period, the form will go to the Human Resources Advisory Council and to the Executive Committee of the Faculty Senate for comment. From there, it will go to Provost Shirley Willihnganz for approval.
  • Supervisor training on the process and using the new form will take place November through January.
  • Reviews conducted in 2012 for performance in 2011 will be based on an employee’s current goals, but supervisors will use the new form.
  • Evaluation form revision is intended to make evaluation more about ongoing communication and helping staff meet their performance goals and less about scoring.
  • Changing the form is the first step in a process that also will include a discussion on how the evaluations are tied to salary.
  • The process will be extensive and “will take as long as it needs to take” to be done well.
  • HR intends for the final product and process to make staff feel more confident in the fairness of the evaluation process.

The Senate will meet again Monday, Nov. 14 on Belknap Campus.

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