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Lab Guidelines

I. So, You're New to the Group?
II. Guidelines for the newcomers from foreign countries
III. Phone Numbers
IV. Info For All Members
V. Records to Be Kept
VI. Leaving the Group?


I. So, You're New to the Group?

The lab guidelines are  for  research group members of Dr. Kyung A. Kang. The members include, but is not limited to, post-doctoral fellows, visiting scholars, graduate and undergrad students, and assistants. The objective of having the guidelines is to have  a safe and efficient working environment.

For a new member, these guidelines may aid  easier/faster your integrations  into the group. Additionally, ask questions to the lab managers or other senior group members.

Obtain a copy of the Lab Safety Manual and read it before starting any experiments. If you must deal with chemicals, radio-active materials, or blood originating products, biological materials, human subjects you must go through special training programs.

Repeated Failures to following these guidelines may result in your dismissal from the group. 

As well, if you are an undergraduate student, you must maintain a GPA of 3.3.  Try to find a balance between your academic studies and your lab research. 

II. Guidelines for newcomers from foreign countries

These guidelines are to help out new students who just arrived from foreign countries.    Check the items and follow the instructions.

1. Meet the international student advisor. 

   Notify the international student advisor on your arrival at the University 

2. Meet the research advisor (Dr. Kang).

3. Meet the department secretary (Ms. Patty Lumley).

4. Apply for Social security number (SSN) Pick up the application form from the international center. 

   The social security administration office will issue the social security number. 
    Address: 601 West Broadway, Suite 300 
    Louisville, Kentucky 40202 
    Phone: (502) 582-6446, FAX: (502) 582-6819 

5. Prepare Payroll forms (see Ms. Pamela White).


6. Student I.D.:The registrar's office will issue the student I.D.  

    You need to bring passport and admission letter.

7. Computer account. Apply on-line.

    URL:  /it/dcs/sam/compacctlist.html

    Notify Ms. Patty Lumley when you receive your account.

8. Class registration: Discuss with Dr. Kang (graduate student advisor).

     Meet Dr. Watters to get permission for the registration.
    Call x2222 and follow the instructions.

9. Keys: Consult with Ms. Pamela White for the keys.


10. Open a bank account.

I. You need to bring your passport.

II. Important Phone no.s

Dr. Kyung A. Kang (x2094): 

As the head of the research group, contact Dr. Kang for critical matters. Her approval is  required for major lab decisions, including purchases of lab supplies, notification of accidents, etc.

Current Lab Manager: Martin G. O'Toole(x3144)
Lab managers are designated by Dr. Kang, they are usually senior group members. 

Contact them for routine lab procedures or questions before going to Dr. Kang.

In addition, lab managers are authorized to work on Dr. Kang's behalf during her absence.

Department Secretaries: Ms. Lumley (x6347) and Ms. White (x7048)

Ms. Lumley can aid you in matters of registration and other department questions.

Ms. White can help you for payroll related information and building keys.

Tech Support: Mr. Williamson (x7855) and Ms. McCoy (x6348) 
These people keep track of equipment inventories, equipment repairs, and aid you in ordering supplies.  

Safety: Emergency (x6111), Chemical pickup (x6670)  
The Department of Environmental Health and Safety assists the University by promoting a safe and healthy environment.  

III. Info for All Members

Data Files 
All personal files (e.g. Word documents, data files) should NOT be stored in the computer more than a week.  They are subject to deletion, without notification, if stored on the hard drive.   There are many means to back-up your files: floppy disc, Zip disc, CD, or copy the files to your internet account.

Drawers, Shelves, and Cabinets 
Label these items clearly so that any member may be able to find materials with ease. Obtain specially designed labels from the Lab manager  tape. Do not change any drawer designations before first conferring with the lab manager.

General Lab Safety 
Read the Lab Safety Manual before starting any experiments. However, there are some general rules to keep in mind.  

  • During experiment always wear a lab coat and protective eye wear.
  • Never wear open-toe shoes (e.g. sandals) or shorts.
  • No food is allowed in the lab.
  • Report accidents immediately.
  • If you are the last person to leave the lab, lock the doors.

Check out the website for the university regulations.

Group Meetings 
All members of the research group generally have a meeting once a week. This meeting is for the purpose of discussing and updating  your research progress in the group. The date and time of the meeting changes each semester, subject to availability schedules.  Let Dr. Kang know in advance if you cannot attend a meeting.

Lab Cleaning 
Any instrument or chemicals should be returned to their place of origin so the next user will have them available. Make sure that all  glassware are cleaned.  At the end of each semester, group members will meet for a comprehensive lab cleaning.

 All chemicals and stock solutions that you constituted  must be labeled with your NAME, DATE, and DESCRIPTION OF CONTENTS. Failure to do so may result in your items being subject to being discarded.

Ordering Supplies 
When supplies  are needed, fill out an order sheet (your Lab Manager can show you how this is done). You will then get Dr. Kang's approval and send the sheet to Ms. McCoy.

Malfunctions in any devices should be reported to lab manager and Dr. Kang immediately. The sooner they know, the sooner  can be fixed.

Waste Disposal 
Hazardous waste should be discarded according to university regulations. Check with the lab manager for rules. Usually this comprises collecting wastes into specially designated bags or containers, and then calling the waste removal service. DO NOT pour hazardous materials down the drain. Non-hazardous materials may be poured down the drain, but this should be followed up with a small amount of diluted bleach (found at the sink).

Bio-hazardious waste (such as petri dishes or agar plates) should be autoclaved. Place these materials in the orange bio-hazard bags then autoclave it. Autoclaved  materials then disposed appropriately.

Needles, syringes, and shape should be placed in a specially designed sharps containers.

The lab manager is in charge of contacting people for the waste pickup.  (chemical waste pickup: x6670)

IV. Records to be Kept

(1) Experimental Protocols 
Protocols are maintained in files in a designated computer. Check with the lab manager for the procedure.  A hardcopy of the protocols should also be maintained in a binder, kept in the lab.

(2) Inventories (Chemicals and Instruments) 
These items should be cataloged in the designated computer, and printed out for a hard copy. Your lab manager will show you the proper files. Chemicals should be indexed immediately.  Do not wait until the last minute to re-order chemicals.

(3) Journal Papers 
You will undoubtedly copy many research journal articles during your stay with the group. These copies should be placed in a large binder and be left in the lab. If you envision wanting to keep the articles after you leave the group, then always make two copies of the article. One binder will stay in the lab, and one binder can stay with you when you leave.

(4) Lab Notebooks 
Maintain your lab notebooks like a diary. It should include the data of your experiment, your experimental data, and what you've accomplished each day. You might want to consider writing  a brief paragraph summary of your data so that you can easily understand the data when you come back to it at a later date. A copy of this notebook must be left in the lab when you leave the group.

(5) Lending and Borrowing 
All lent or borrowed lab materials should be documented in a special binder, available in each lab.

(6) Micro-Organisms, Cell Lines, and other Bio-Materials 
These items must also be cataloged in the computer, check with the lab manager.  Don't forget to maintain a hardcopy in a binder.

(7) Packing Slips 
Each time an order arrives, save the packing slip and give it to Dr. kang. It goes to the grant manager. Having these slips handy facilitates re-ordering the products, and they are crucial if a problem is encountered with the order.

(8) Semester Research Plan 
At the beginning of each Semester, compose a schedule of all the research goals you would like to achieve for that Semester and give it to Dr. Kang.   Be reasonable in determining how much you are capable of completing in the semester.

V. Leaving the Group?

When you leave the group, the research related information/materials should be properly transferred to the group.  It is our intention that the transition to be as smooth as possible, and you also want to help the members who will perform the research after you.

(1) Return your lab keys to Ms. White.

(2) Remove all of your personal belongings from the lab.

(3) Check to see if any other lab member can use your stock solutions. If not, properly dispose them.

(4) Clean your lab area .

(5) Clean your lab coat and return it to Dr. Kang.

(6) Make sure that you leave a binder of all the journal articles you have copied.

(7) Leave a copy of your lab notebook.

(8) Leave a copy of your thesis or dissertation (if applicable) in the lab.

(9) Leave your forwarding address/email with Dr. Kang and Ms. Lumley.

     contact information (address, email addresses, phone numbers, and/or Fax)


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