New student information

Basic information for new students entering the Spanish MA program in fall 2019.

Welcome to U of L’s Spanish MA program!

For information of general interest (including on- and off-campus housing and financial support), visit the School of Interdisciplinary and Graduate Studies’ web page for new future students. Also immediately useful are the Graduate Student Orientation Handbook and the Graduate Student Life Handbook, both listed under Student Resources.Below are the immediate steps you’ll need to take as you prepare for the start of your graduate career. For answers to quick questions or to make an appointment for advising, contact Dr. Greg Hutcheson (Director of Graduate Studies in Spanish) at gshutch (@)

Setting up your accounts

In order to conduct university business, you’ll need to set up the following two accounts.

1) ULink The university utilizes an information network called ULink. ULink is a secure site that pulls key information and features found on many web pages and puts it in one central location. You'll use ULink for essential tasks such as registering for classes, checking your financial aid account, ordering transcripts, etc. If you haven't yet logged into ULink, go to ULink, click on "For First-time Users" (under Login Assistance), and access your account. If you have any difficulty logging in, contact the university HelpDesk.

2) Email Once you’ve set up your ULink account, you'll be able to log into your university email account.The student email system is provided by Microsoft Outlook Live, and is part of Office 365.In Office 365, you have access to tools such as Lync Online instant messenger. GET INTO THE HABIT OF CHECKING YOUR UNIVERSITY EMAIL ACCOUNT DAILY! All official university, graduate school, and department announcements will be sent here.

Registering for classes

NOTE: Registration for new students is currently open.

You'll find general information on registration at the Registrar's website.  (Click on "Registration" in horizontal menu for details on registration for fall semester classes.)  Here below are specific instructions for Spanish MA students.  BE SURE TO REGISTER FOR CLASSES AS SOON AS POSSIBLE SINCE THEY OFTENTIMES FILL.

1) Select 1-3 classes from the list of fall graduate offerings.  A few notes as you choose your classes:

  • All new students are required to take SPAN 611 (Introduction to Hispanic Studies) within their first year of study.
  • SPAN 524 (Introduction to Hispanic Linguistics) is strongly recommended for those students who have never taken a course in linguistics. It is a prerequisite for SPAN 624 (Studies in Hispanic Linguistics).
  • 500-level classes enroll a mix of graduate and advanced undergraduate students; they generally meet twice a week. 600-level classes are graduate seminars restricted to graduate students; they generally meet once a week.
  • A courseload of three classes constitutes full-time status. To remain in active status, you are required to take at least one graduate class per semester. (GTAs are required to maintain full-time status—that is, enroll in three graduate classes—during each semester of their appointment.)

2) Once you’ve selected your classes, send an email to Dr. Hutcheson at gshutch (@) requesting approval.  In most cases, you will not need to set up a face-to-face appointment for advising.

3) Once Dr. Hutcheson has approved your selection, register for classes through ULink. Simply log on to ULink, select the Student Services tab (across the top), then "Add Classes" under Registration to register. You'll find instructions on each web page to assist you with the process.

NOTE THAT THE FIRST DAY OF CLASSES IN FALL 2019 IS MONDAY, AUGUST 19th. Be sure to review the full academic calendar for 2019-2020 before the start of classes.

International students

The university's Office of International Student and Scholar Services (ISSS) functions as an administrative, advising, and programming unit for all international students and scholars at the University of Louisville. The staff is trained to assist international students and scholars with any immigration, advising, or general issues related to their university as well as cultural experiences within the city of Louisville and the United States. See the ISSS's website for details.


Click here for a map of Belknap Campus.

Graduate students beginning in fall 2019 are encouraged to participate in a series of orientation activities (generally scheduled during the 2-3 weeks prior to the start of classes).

All new graduate students

  • FRIDAY, AUGUST 9th: New graduate student orientation  (1 - 4 p.m. in Strickler Auditorium). Be sure to register at the Graduate Student Orientation web page. NOTE: PARTICIPATION IS STRONGLY RECOMMENDED FOR ALL NEW GRADUATE STUDENTS.
  • TUESDAY, AUGUST 13th: Departmental orientation for new graduate students in Classical and Modern Languages (5 - 6:30 p.m. in Bingham Humanities Building 202).  NOTE: THIS ORIENTATION IS MANDATORY FOR ALL STUDENTS WHO ARE NEW TO THE SPANISH MA PROGRAM.

GTAs only

  • BY AUGUST 1st: new GTAs must have submitted the I-9 (Employment Eligibility Form) and successfully completed the Criminal Background check. (Full instructions can be found in the email you received from the University Business Operations Center shortly after you accepted the offer of award.) NOTE: Failure to complete this process by August 1st will result in a reduced August check.
  • FRIDAY, AUGUST 9th (10:30 a.m. - 12:30 p.m.): New Spanish GTA meeting with Dr. Greg Hutcheson, director of graduate studies, and Professor Melissa Groenewold, Coordinator of Basic Spanish Courses.(In Bingham Humanities Building 323).
  • MONDAY, AUGUST 12th (9 a.m. - 3 p.m.) and WEDNESDAY, AUGUST 14th (10 a.m. - 2 p.m.): Two-day Spanish GTA/PTL Start of Semester Workshop. (Meeting both days in the Bingham Humanities Building 104 B.) Coordinator: Professor Groenewold. Contact her at m0groe01 (@) for details.
  • TUESDAY, AUGUST 13th (1 - 4:00 p.m.): SIGS Graduate Teaching Assistant Orientation. (In Ekstrom Library's Chao Auditorium.) Attendance is required of all new GTAs! Go to the GTA Orientation webpage to register.

International students only

  • Check-in (in person). Check-in is required in order for the International Scholar and Student Services (ISSS) office to report your arrival to the U.S. Department of Homeland Security. Failure to check in will result in a hold on your university account, and you will not be able to register for classes. As soon as you arrive in Louisville, report to the ISSS office in the International Center (Brodschi Hall, second floor) with your passport/visa and I-94 information. You will also need to provide contact information (a local address and telephone number). Go to On-Line Orientation and Get Connected for full details on check-in and the New International Student On-Line Orientation (below).
NOTE: On-line orientation will be available as of July 1st.
  • New International Student On-Line Orientation The on-line orientation session is mandatory for all new international students. It will prepare you for your stay while at the University of Louisville and covers important immigration issues regarding your stay in the U.S. You will be receiving an email from the ISSS office with how to access the on-line orientation. Please check your email for this information. Be sure to complete the on-line orientation before attending the Getting Connected and Resource Fair Event.
  • THURSDAY, AUGUST 15th: "Getting Connected" and Resource Fair Event (9:30 a.m.; Bigelow Hall 131 Miller IT Center). For a full roster of orientation activities, go to Getting Connected and Resource Fair Schedule