New student information

Basic information for new students entering the Spanish MA program in fall 2017.

Welcome to U of L’s Spanish MA program!

Below are the immediate steps you’ll need to take as you prepare for the start of your graduate career. For answers to quick questions or to make an appointment for advising, contact Dr. Greg Hutcheson (Director of Graduate Studies in Spanish) at gshutch (@)

For information of general interest (including on- and off-campus housing and financial support), visit the School of Interdisciplinary and Graduate Studies’ web page for new future students. Also immediately useful are the Graduate Student Orientation Handbook and the Graduate Student Life Handbook, both listed under Student Resources.

Setting up your accounts

In order to conduct university business, you’ll need to set up the following two accounts.

1) ULink The university utilizes an information network called ULink. ULink is a secure site that pulls key information and features found on many web pages and puts it in one central location. You'll use ULink for essential tasks such as registering for classes, checking your financial aid account, ordering transcripts, etc. If you haven't yet logged into ULink, go to ULink, click on "For First-time Users" (under Login Assistance), and access your account. If you have any difficulty logging in, contact the university HelpDesk.

2) CardMail Once you’ve set up your ULink account, you'll be able to log into your university email account. Students at UofL use CardMail, an email system provided by Microsoft Outlook Live. It is now part of Office 365. In Office 365, you have access to tools such as Lync Online instant messenger. GET INTO THE HABIT OF CHECKING YOUR CARDMAIL ACCOUNT DAILY! All official university, graduate school, and department announcements will be sent here.

Registering for classes

NOTE: Registration for new students is currently open.

You'll find general information on registration at the Registrar's website.  (Click on "Registration info" in horizontal menu for details on registration for fall semester classes.)  Here below are specific instructions for Spanish MA students.  BE SURE TO REGISTER FOR CLASSES AS SOON AS POSSIBLE SINCE THEY OFTENTIMES FILL.

1) Select 1-3 classes from the list of fall graduate offerings.  A few notes as you choose your classes:

  • All new students are required to take SPAN 611 (Introduction to Hispanic Studies) within their first year of study.
  • SPAN 524 (Introduction to Hispanic Linguistics) is strongly recommended for those students who have never taken a course in linguistics. It is a prerequisite for SPAN 624 (Studies in Hispanic Linguistics).
  • 500-level classes enroll a mix of graduate and advanced undergraduate students; they generally meet twice a week. 600-level classes are graduate seminars restricted to graduate students; they generally meet once a week.
  • A courseload of three classes constitutes full-time status. To remain in active status, you are required to take at least one graduate class per semester. (GTAs are required to maintain full-time status—that is, enroll in three graduate classes—during each semester of their appointment.)

2) Once you’ve selected your classes, send an email to Dr. Hutcheson at gshutch (@) requesting approval.  In most cases, you will not need to set up a face-to-face appointment for advising.

3) Once Dr. Hutcheson has approved your selection, register for classes through ULink. Simply log on to ULink, select the Student Services tab (across the top), then "Add Classes" under Registration to register. You'll find instructions on each web page to assist you with the process.

NOTE THAT THE FIRST DAY OF CLASSES IN FALL 2018 IS MONDAY, AUGUST 20th. Be sure to review the full academic calendar for 2018-2019 before the start of classes.

International students

The university's Office of International Student and Scholar Services (ISSS) functions as an administrative, advising, and programming unit for all international students and scholars at the University of Louisville. The staff is trained to assist international students and scholars with any immigration, advising, or general issues related to their university as well as cultural experiences within the city of Louisville and the United States. See the ISSS's website for details.

August orientations for new students/GTAs

NOTE: This calendar has not yet been updated for fall 2018.


Graduate students beginning in fall 2017 are required to participate in a series of orientation activities (generally scheduled during the 2-3 weeks prior to the start of classes). Click here for a map of Belknap Campus.

  • FRIDAY, AUGUST 11th (1 - 5 p.m.): New graduate student orientation (Strickler Hall 101). Be sure to register at the New Graduate Student Orientation web page. (Scroll to the bottom of the page for the link to the registration form.) NOTE: PARTICIPATION IS STRONGLY RECOMMENDED FOR ALL NEW GRADUATE STUDENTS.
  • TUESDAY, AUGUST 15th (5:30 - 7 p.m.): Departmental orientation for new graduate students in Classical and Modern Languages (5:30 - 7 p.m. in Bingham Humanities Building 202).  NOTE: THIS ORIENTATION IS MANDATORY FOR ALL STUDENTS WHO ARE NEW TO THE SPANISH MA PROGRAM.


  • FIRST WEEK OF AUGUST OR SOONER: GTAs are required to attend a payroll orientation session organized by Human Resources. Here you'll have a chance to complete all the paperwork necessary for transition onto the university payroll. YOU MUST COMPLETE THIS ORIENTATION DURING THE FIRST WEEK OF AUGUST OR SOONER. Go to the Human Resources orientation web page to register.
  • MONDAY, AUGUST 14 (1 p.m. - 4 p.m.) AND WEDNESDAY, AUGUST 16 (9 a.m. - 12 noon): Two-day Spanish GTA/PTL Start of Semester Workshop. (Meeting both days in the Bingham Humanities Building 104 B.) Coordinator: Professor Melissa Groenewold, Coordinator of Basic Spanish Courses. Contact her at m0groe01 (@) for details.
  • MONDAY, AUGUST  14 (4 p.m. - 5 p.m.): New Spanish GTA meeting with Dr. Greg Hutcheson, director of graduate studies, and Professor Groenewold. (In Bingham Humanities Building 323).
  • TUESDAY, AUGUST 15 (1 - 4:30 p.m.): SIGS Graduate Teaching Assistant Orientation. (In Ekstrom Library's Chao Auditorium.) Attendance is required of all new GTAs! Go to the GTA Orientation webpage to register. (Scroll to the bottom of the page for the link to the registration form.)


  • Check-in (online or in person). Check-in is required in order for the International Scholar and Student Services (ISSS) office to report your arrival to the U.S. Department of Homeland Security. Failure to attend a check-in will result in a hold on your university account, and you will not be able to register for classes. Go to On-Line Orientation and Get Connected for full details on check-in and the New International Student On-Line Orientation (below). 
  • New International Student On-Line Orientation The on-line orientation session is mandatory for all new international students. It will prepare you for your stay while at the University of Louisville and covers important immigration issues regarding your stay in the U.S. You will be receiving an email from the ISSS office with how to access the on-line orientation. Please check your email for this information. Be sure to complete the on-line orientation before attending the Getting Connected and Resource Fair Event.
  • THURSDAY, AUGUST 17th (10:30 a.m. - 1:30 p.m.): "Getting Connected" and Resource Fair Event (Bigelow Hall 131 Miller IT Center). For a full roster of orientation activities, go to Getting Connected and Resource Fair Schedule.