Definition of Sponsored Activities

Sponsored activities must be cleared through the Office of Sponsored Programs Administration, Clinical Contracts Division or the Office of Industry Engagement to assure appropriate treatment in the University system. The following guidelines are provided to assist in determining which activities fall into this category.

Sponsored activities generally include two or more of the following characteristics:

  • Investigator-initiated project; specifies proposals for research, training; or service activities to an outside entity.
  • The proposed project binds the University to a specific scope of work.
  • A formal agreement for a specified term is established, with the agreement between the University of Louisville Research Foundation and the sponsor. This agreement is signed by an officer of the University and the sponsoring agency and may be a grant, contract, cooperative agreement or fee-for-service arrangement.
  • The project involves disposition of property, whether tangible or intangible, that may result from the project (e.g., equipment, records, inventions, copyrights, or rights in data).
  • The sponsor has written policies concerning F&A (indirect or overhead) cost recoveries. Projects normally requiring F&A cost recovery must be established as a grant or contract by the Office of Sponsored Programs Administration, Clinical Contracts Division or Office of Industry Engagement. The absence or prohibition of F&A costs does not automatically preclude the award from being a sponsored activity.
  • Progress, technical, final reports or other deliverables are required, excluding stewardship reports on gifts.
  • Invoices and/or financial reports are required.
  • Unexpended funds are returned to the sponsor or a fixed-price contract has been negotiated.
  • The proposed activity involves human subjects, laboratory animals, radiological hazards, biohazards, or recombinant DNA.

Also see the Guidelines for Designating Funding As A Gift Or A Sponsored Program.