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Suggested Uses of the ProCard

  • Appliances (must have Energy Star rating)
  • Art & drafting supplies
  • Athletic supplies
  • Blueprints
  • Bookstore
  • Business meals
  • Car rentals from university contract vendor for one-day trips only, including the WeCar program (see also Gasoline, Van Rentals)
  • Catering (all contracts must first be signed by Purchasing)
  • Cell phone bill (UofL business only)
  • Component items that will comprise a piece of equipment when assembled
  • Conference/meeting room rental (all contracts must first be signed by Purchasing)
  • Dental lab prosthetics
  • Employee appreciation/gifts/recognition, less than $100.00 (See DeMinimis Gifts for Employees policy)
  • Equipment, equipment repair and rental (Note: any item valued at $1000 or greater must be tagged by Inventory Control), 
  • Flowers
  • Gasoline for rental vehicles for one day trips only (university contract vendor only)
  • Industrial gases, i.e. oxygen, acetylene, propane
  • Instructional materials & supplies
  • iTech Xpress
  • Laboratory supplies & chemicals (see Departmental Responsibilities below)
  • Medical supplies
  • Membership dues
  • Office supplies from OfficeMax (online orders only)
  • Postage
  • Registration fees
  • Repairs
  • Software
  • Subscriptions
  • Travel expenses, excluding airfare, for non-employees or non-students (i.e. recruitment, guest speakers, etc).  The ProCard must not be used for employee or student travel expenses.
  • Van rentals - to transport groups of faculty/staff/students

This is not an all-inclusive list.  There may be items not mentioned on this list that are acceptable purchases.  Contact the ProCard Office if you are uncertain about any purchase.



Laboratory Chemicals
Departmental Responsibilities

  • Each department is responsible for obtaining a Material Safety Data Sheet for every chemical ordered.
  • Each department is responsible for updating their file of Material Safety Data Sheets when a new chemical is ordered.
  • Each department or lab must maintain a chemical inventory. Chemical inventories must be updated when a new chemical is ordered.
  • Departments must make their chemical inventories available to the Dept. of Environmental Health & Safety and emergency response agencies during a fire or other emergency.



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