Residence Hall Policies
Violations of these policies may result in parental notification. Additionally, second alcohol offenses are referred to Dean of Students for adjudication and could result in university-wide probation. Third offenses will result in dismissal from the university.
If residents or guests of the residence halls are found with alcohol in their possession, they will be asked by the staff to dispose of the alcohol by pouring it out, and their behavior will be documented for follow up by the resident director.
The possession and/or use of illegal drugs are not tolerated in the University community and will result in severe sanctions ranging from mandatory substance abuse assessment to termination of the housing agreement. After an initial offense, the resident is referred for a substance abuse assessment. If a second offense occurs, that resident’s housing agreement will be terminated. The sale of illegal drugs will result in immediate termination from housing and possible criminal prosecution. Residents can expect periodic drug searches utilizing a trained police dog. Those residents found in possession of illegal drugs could lose their housing.
A person under 21 years of age may not possess or consume alcoholic beverages at any time on the UofL campus. No possession or consumption of alcohol is permitted by any student or guest in private residence rooms where all the assigned residents are under 21 years of age. Visitors or guests of students under 21 years of age are not permitted to possess or consume alcohol in the suite or bedroom of an underage student regardless of whether they are of legal drinking age. Individuals of legal drinking age may not provide alcohol to underage roommates, suitemates, visitors or guests.
Using any of the above items near doorways or to jump stairs or ride railings is prohibited. For fire, safety, damage, and liability reasons, bicycles may not be kept in hallways, stairwells, or public areas in the residence halls. Do not secure bicycles or scooters to fence posts, guard rails, stairwells, sign posts, light posts, fire equipment, trees, or anywhere that interferes with an exit from a building. Improperly secured bicycles/scooters will be subject to impoundment. Bicycles abandoned after the residence halls close at the end of the academic year will be impounded by campus police. Mopeds are not allowed in residence halls. Motorized vehicles, with the exception of motorized wheelchairs, are not permitted within 50 feel of residential areas except in designated parking spaces. Illegally parked vehicles will be impounded by campus police.
The use of recreational wheeled devices (including but not limited to skateboards, kick scooters, roller skates or inline skates) is prohibited anywhere in the residence halls, including stairwells. Persons may use these devices on walkways adjacent to the residence halls for transportation only (i.e., no acrobatics) and with due regard for pedestrian rights.
When it is suspected a resident’s child is being abused, Housing and Residence Life staff are required by law to make a report to Child Protective Services (595-4550). Child abuse may be indicated by physical marks on the child, the child may report abuse, or the child may be left unattended in a room or apartment. These are only some examples of child abuse and may not be exhaustive. The following steps will be taken when abuse is suspected:
- The Housing professional staff on call will be contacted.
- The hall staff will document the incident.
- If after hours, Child Protective Services will be contacted the next working day by Housing staff.
All residents are expected to move out of their residence hall within 24 hours of completing their last final. Those residents who violate residence hall policies during finals week will face immediate disciplinary action and may be asked to leave the hall immediately. The housing license agreement expires 24 hours after the completion of the student’s last examination of the spring semester unless granted an extension by the Housing Office.
Courtesy hours are in effect at all times. Noise originating from anywhere on a floor should not be audible by another floor or room, within the building or outside. A resident may ask another resident to reduce noise. Compliance is necessary to maintain community standards and to ensure an environment conducive to academic success.
All equipment of any kind used, intended for use, or designed for use in planting, propagating, cultivating, growing, harvesting, manufacturing, compounding, converting, producing, processing, preparing, testing, analyzing, packaging, repackaging, storing, containing, concealing, injecting, ingesting, inhaling, or otherwise introducing into the human body a controlled substance is prohibited.
Residents must accompany their guests during their entire visit in the residence hall. A guest is defined as any male or female visitor who does not live in the building or is an opposite sex visitor from the same hall in which they are visiting. Residents are also responsible for informing their guests of policies and notifying them when a policy is violated. The following guidelines apply to the escort policy:
- Residents visiting in all halls must always have an escort, and you must escort your guest into the building, up the elevator or stairwell to your room.
- You must remain with your guest at all times while you are in public areas, kitchen, TV lounge, study lounges, laundry room, restrooms, floor hallway, stairwell or elevator.
- Your guests must remain in your room or accompany you until they leave the building. No guests are permitted to stay in your room if you leave the building. Visitors to apartments are allowed to remain in the apartment even if the resident leaves the building for short periods.
- Never agree to escort a person(s) you do not know personally because you will be responsible for them. This includes opening lobby doors to allow visitors entrance.
- Residents must never loan their residence hall keys to another person for any reason. In addition, a student found in possession of a set of residence hall keys not issued in their name is in violation of the escort policy.
Public spaces (lounges, basements, lobbies, kitchens) may be used by groups outside housing including Greek organizations and Recognized Student Organizations with written permission from the Housing Office. Preference is given to residence hall groups but anyone may request a room as long as there is agreement to all policies. Reservation forms are available in the Housing Office in West Hall.
Hanging objects from sprinkler heads, pipes and electrical conduit is strictly prohibited. “Live cut” trees (such as Christmas trees) are not permitted anywhere in the buildings.Guest Sign-in Policy
Residents and their guests (including parents and family members) are required to conform to the visitation hours established in the building in which they live or are visiting. Residents are responsible for and can be held accountable for the behavior of their guests. Residents must inform their guests of Housing and ULH, Inc. policies. Residents of a room may be held accountable for the guest’s behavior that takes place inside the room and in the common areas of the building whether or not the residents are present. Guests that fail to comply with any University policy or staff member, will be asked to leave the residence hall. A guest can be denied permission to remain in the building or may be prohibited from future visits if he or she creates a disturbance or violates any rule or regulation.
- Enforced in Center, West, Wellness, Miller, Threlkeld, Louisville Halls, Unitas Tower, and University Tower Apartments 24 hours a day, seven days a week. In Bettie Johnson Hall, Herman and Heddy Kurz Hall and Community Park 10p-8a seven days a week. No sign-in is required in Medical-Dental Apartments.
- All persons who would normally require an escort in the hall (residents and non-residents) must sign in at the front desk by completing a sign-in card. The host and the guest may be required to present ID for verification.
- Guest(s) must be escorted at all times in the building and upon entering and leaving. Additionally, host and guest must sign out.
- Even if no staff is present when you need to sign in or out, cards will be available. Please complete and deposit in the appropriate box.
- If no cards are available, any piece of paper with your name, your guest’s name, the date and time you signed out is acceptable.
Note: Over the years, we have determined that two guests per resident present is a comfortable limit for guest, noise, and general community issues. In some situations, fire codes related to occupancy may also be a factor.
Guest Sign in Policy for Med-Dent Apartments
- It is not required to sign in guests from other floors in the building.
- It is required to escort guests from the lobby to one’s apartment. If the resident is a parent and cannot bring the child with him or her to escort their guest due to the child’s bedtime or illness, it is permitted to contact the front desk and give permission to admit the guest onto the elevator. Staff should fill out the guest log with the appropriate information. Any resident abusing this exemption could lose their privilege to have guests in the building.
- Place your blue card in the appropriate container in the lobby to ensure your guest information is not left out for others to see.
- Be prepared for front desk staff to request to see identification from you and/or your guest if they do not know you are a resident.
- Staff may request that you sign in if you do not do so upon entering the building, but due to sometimes being occupied with other related tasks, don’t expect to be reminded to sign in. It is the resident’s responsibility to ensure they follow the procedure.
- The policy continues to permit guests to be left in the apartment even if the resident leaves the building. Guests should not wander the building without an escort and could be asked to leave the building if their behavior is disruptive.
- If you wish to have guests stay with you for more than 14 days, you must request permission in writing either via the extended guest request form. The housing office approves these requests based on fire safety requirements being met. Guests for extended periods are not commonly approved. This approval is at the discretion of the Assistant Director for Residence Education and/or Designee.
- Staff can and will ask guests to leave at any time they determine the guest is a disruption to the community. Some examples of such concerns would be illegal activity, possession of a key, smoking, being unescorted and inconsiderate behavior/rudeness directed toward staff and others.
The first two weeks of each semester all front desk workers (RAs, DAs and Security Guards) are required to check the IDs of every resident and guest as the residents and guests enter the building.
After the two-week period, all front desk workers are required to check IDs when: 1) Any persons entering the building are unfamiliar and 2) when residents are signing in guests. Both the resident and the guest are required to show ID at this time.
Illegal occupancy includes but is not limited to:
- staying more than 6 nights in a month and/or more than 2 nights consecutive
- being restricted from entering a building for disciplinary or other reasons
- not being enrolled in good standing with the University
- not having a signed license on file with Housing or ULH, Inc.
Cohabitation includes but is not limited to:
- having overnight guests staying more than the allowable nights either by the visitation policy or the side by side agreement
- not having a signed license on file with Housing or ULH, Inc.
- accessing the room or apartment while the assigned occupants are not present
- utilizing a key to enter a room or apartment to which one is not assigned
- using the bathroom and shower facilities as if one lived in that room/suite/apartment
- keeping belongings, such as clothes and books, in the room as if one lived in that room/suite/apartment
A visitor is any person who has signed into the hall (if required) with a resident anytime during the day or night. All visitor(s) should be escorted by a resident when he/she leaves the room/suite. He/she should leave with the resident when leaving the building, abide by Housing Herald and ULH, Inc. policies while in the hall, should not use the floor restroom if he/she is of the opposite sex, may sleep over if not in violation of the illegal occupancy/cohabitation/visitation policies, and has the permission of room/suitemates to be there and is in accordance with the side by side agreement. Visitors to family licensed apartments are allowed to remain in the apartment even if the resident leaves the building. Visitors to Bettie Johnson Hall and Non-Family licensed apartments in UTA are not allowed to remain in the apartment when the resident leaves the building.
Illegal sleeping over or cohabitation is when a resident shares a room/suite/apartment with someone of the opposite sex whom he/she is not married to or someone of the same sex sleeps in the room/suite/apartment and violates any part of the illegal occupancy/cohabitation/visitation policies.
There is a growing trend of students stealing movies and music from the Internet due to high-speed connections. The University of Louisville does not condone these actions and if you are caught downloading or sharing copyrighted files from the Internet, your Internet port will be shut down. Your port can be deactivated for as long as a week or to the rest of the year depending on the severity of the issue and how quickly you respond when you are made aware of the problem. In addition, the Dean of Students may take disciplinary action, which could result in forfeiture of your housing license.
The signature on your housing agreement and license indicates you agree to the computer usage policy for UofL. All UofL students receive information outlining the consequences for violating copyright laws. This information is available on the UofL web page. A first offense will result in the resident’s port being shut down for one week.
The Director of Housing and Residence Life or a designee may remove students from their residences and deny access to the residence for an interim period pending residence hall/University disciplinary proceedings or medical evaluation. Interim restriction or removal occurs when the director determines, in consultation (when possible) with the Dean of Students Office, that there is evidence that the continued presence of the person(s) in his/her residence poses a substantial threat to the person, to others, or to the safety, stability and continuance of normal residence hall functions or University property. Interim restriction or removal is effective upon informing the person.
Resident(s) removed or restricted on an interim basis will be given an opportunity to appear personally before the Associate Director for Programming or a designee within five (5) business days from the notice of the effective date of the interim removal or restriction, in order to discuss only the following issues:
- Reliability of the information concerning the resident’s conduct, including the matter of students’ identity and/or
- Whether the conduct and surrounding circumstances reasonably indicate that the continued presence of the resident(s) poses a substantial threat to the student, to others, or to the stability of normal University or residence hall functions.
Unless otherwise determined by the Director of Housing and Residence Life or a designee, such interim restriction or removal shall remain in effect until a disciplinary hearing is held and an outcome is determined. If a student is not found responsible for any violation of a policy infraction and is readmitted to housing, he/she may be entitled for a refund for the time period they were removed from the hall. Any refunds for the time period are not automatic and will be determined on a case-by-case basis by the Director of Housing and Residence Life.
The residence hall community is not designed or equipped to rehabilitate persons who pose a substantial threat to themselves and others. It may be necessary to remove them from the residence halls and to sever the relationship.
Follow procedure outlined, 1) contact your roommate, 2) contact the RA on duty, and 3) contact the RA on your floor. If you decide you cannot wait and contact the Department of Public Safety, they must get permission from the Housing Office to assist you. After two lockouts, formal documentation through the disciplinary system begins.
Medical-Dental Complex residents are allowed to play instruments seven days a week between 6:30 pm and 8:30 pm. All other residents should use School of Music practice rooms and the Unitas Tower practice room in the lobby. No instruments are allowed to be played in the residence halls, except in lobbies and then not during quiet hours.
Roommate/suite contracts, called Side-by-Side Agreements, are completed by all first year residents and their roommate upon moving in together. The agreement outlines specific living agreements. Violating the terms of the roommate/suite contract previously agreed to as evidenced by the signatures of the occupants of the room or suite is considered a violation of residence hall policies (i.e., inconsiderate behavior - failure to comply). Such violations should be reported to the resident assistant for mediation and documentation.
You are encouraged to make your room as comfortable and "homey" as possible. The building staff will assist you by providing ideas;, however, certain guidelines must be followed for reason of appearance and safety. Any damage done to the paint, surfaces or furnishings due to personalization will be charged to the resident. The following guidelines should be followed:
- All university furniture provided at check in must remain in the room/apartment
- Furnishings provided by the student must be freestanding; personal bunk beds must offer a clearance of 36" from the top of the mattress to the ceiling
- Loft style structures will not be permitted except those approved and purchased through the Housing Office
- Furniture is to remain upright and not stacked. Bed ends are not to be inverted
- Furniture can be taken apart as long as it is stored within the room and reassembled before checking out.
- Cinder blocks or other bed elevating devices are not permitted. Commercial bed risers that meet Housing requirements are permitted.
- Liquid filled furniture is not permitted because of the extra weight and danger of damage to property
- Painting or wallpaper is not permitted in any hall
- Any rewiring of current fixtures or addition of new is not permitted.
- Personal mirrors may not be attached to furniture or walls
- Residence Hall windows and doorways are visible to the greater community. Therefore, the Housing Office reserves the right to ask residents to remove items displayed to the community that may be considered offensive by one or more persons and that potentially create a hostile environment or unreasonably interfere with an individual's acadmeic performance
Please be fire safety conscious. Remember:
- Natural trees are not permitted in any of the residence halls.
- Do not use boughs or wreaths cut from natural trees.
- Carefully inspect electrical decorations for frayed cords or exposed metal parts and dispose of those with defects.
- Use only non-combustible materials such as foil, glass, and metal when decorating doors and walls.
- Only 20% of a door can be covered. Check with your RD for the code.
- Please do not hang any things outside windows or on balconies.
- Candles and incense are prohibited.
The Campus Housing program promotes respect and the rights of others in our residence halls. Posters, messages, flags, message boards, and other media to be distributed within, on or around the on-campus residence halls must be approved by one of the Campus Housing Offices located in West Hall and Kurz Hall prior to distribution or posting.
The following guidelines have been established to ensure that flyers are posted in a consistent manner in all residential areas:
- All policies of escort and visitation are to be followed. Individuals who do not live in the hall will not be allowed access to go throughout the hall and post items.
- For safety reasons, flyers are not permitted on glass doors, elevators, exit doors or windows.
- Each posting must include the name of the organization if applicable, a specific contact person, email address, and phone number where the person can be reached.
- The flyer may be posted in lobby areas of the residence hall; if desire is to post on the individual hallways or other locations in the hall, the office will ask the RAs or Housing staff to do so.
- All flyers related to campus or off-campus events may only be posted in primary lobby areas (i.e, lobby space or designated bulletin boards).
- All flyers shall be removed no later than 30 days after posting or not later than 24 hours after the events to which they relate have ended, whichever is earlier.
- All flyers will remain posted one day after the event occurs. Residence life staff will be responsible for removing ALL flyers after the expiration time.
- No flyer will advertise or imply improper use of alcohol or drugs or other inappropriate or illegal activities.
- Off-campus businesses or organizations must receive approval from Housing prior to posting flyers.
- The Housing office and building staff reserve final judgment on flyers, advertisements and decorations.
Resident assistants are not permitted to cover more than 20% of corridor wall area with combustible materials. The wall area near the elevator as well as the interior walls of the elevator car should be free of combustibles.
Study hours are the times designated that residents can expect to be able to prepare for classes and study quietly with little disruption caused by loud music, talking or other disturbing noise. In effect in all halls Sunday through Thursday, 10 pm-8 am, and Friday and Saturday, midnight-8 am. To maintain an environment conducive to study, the Housing Office reserves the right to enforce 24-hour quiet at any time. Additionally, outdoor recreation areas are not available during study hour periods.
Our greatest concern is for the safety and security of all our residents, including the children, however, the housing staff cannot be expected to monitor children left unattended by their caregivers. Caregivers, who leave children unattended, especially when the children are disrupting the community or causing a safety threat to themselves or others, will be referred to the housing discipline system. Students who do not monitor their children could risk loss of their housing agreement.
Students are reminded that they are responsible for the appropriate use of the phone services in their room. Any usage charged to your university telephone number such as collect calls, 900 calls or credit card calls will be the responsibility of the resident. The university will cooperate with the phone company to investigate any abuse. Students with outstanding charges will be subject to university disciplinary procedures, loss of phone privleges and/or reimbursement for charges. Tampering with telephone hardware is prohibited.
During regular maintenance checks and other random visits by staff, a room may be deemed to be unsanitary and/or a fire hazard due to furniture or personal items blocking safe exit, excessive trash, grease in stove area, papers, and other combustibles on the floor, etc. Personal items should be stored in a clean and orderly manner to promote proper hygiene and lessen the risk of pest infestation. If such an infraction occurs, the resident will be notified in writing that he/she has three days to address the problem. If it is not taken care of satisfactorily, Housing will have the problem corrected at the resident’s expense.
Visitation is defined as those times during which residents may have guests in their rooms, suites, or apartments, or in the public areas of residential floors. In addition to the set HRL/ULH, Inc. guidelines for guests, specific visitation plans should be outlined by residents in the side by side agreements stating the maximum hours during which visitors or guests may visit. With these plans, the shared concerns and wishes of the roommates are of paramount importance and determine what are acceptable or unacceptable visitation privileges within a specific room. Visitation is a privilege that is subordinate to a resident’s right to privacy within her or his room. Residents may not exercise their visitation privileges if doing so interferes with the rights of the roommate or of other residents. Suspension of visitation privileges for an individual, a floor or an entire residence hall may be issued by the Office of Housing and Residence Life and University of Louisville Properties with just cause.
The University of Louisville provides several different visitation options for students depending on where they live. The visitation policy strives to recognize and balance the following priorities:
- The need to provide options for students and parents who have different desires regarding visitation arrangements.
- The need to maintain a safe environment in the halls.
- The need to respect students’ desires for privacy.
- The need to recognize the value of visitors in a vibrant, educational community.
Visitation by members of the opposite sex is permitted in all halls and buildings in accordance with the Illegal Occupancy Policy. Center, Wellness, Miller Halls and Unitas Tower have designated visitation hours. The visitation policy applies to all areas of the residence halls, which includes but is not limited to stairwells, elevators, hallways and individual rooms.
Within Center, Miller and Unitas visitation hours will be:
Sunday through Thursday—Noon until 12:00 midnight
Friday—Noon until 2:00a.m. Saturday morning
Saturday—Noon until 2:00a.m. Sunday morning
A five-minute grace period before and after the hour is permitted. At 5 minutes after the hour, if there is time staff might contact the resident by making a call to his/her room. If there is still a guest signed in, the resident will be documented at that time for a visitation violation. The escort policy must be adhered to during visitation hours.
Hall councils may choose to request from Housing and Residence Life permission to vote to change visitation hours for all or part of a residence hall. Voting could take place prior to winter break. A vote only occurs if the building is currently in good standing. If the floors receive enough votes to change the policy, it would go into effect the beginning of the spring semester. The RLC/RD reserves the right to revoke the visitation changes for repeated violations, other discipline issues, safety, and/or security reasons. Revoking visitation privileges can be reserved for a room(s), a floor(s), or the entire buildings. Ask for more information from the Resident Student Association and your hall council representatives.
Residence Halls and Apartments for Upperclassmen Mixed Buildings:
Twenty-four hour visitation, seven days a week is permitted in Louisville, Threlkeld, UTA, Med-Dent, Community Park, Billy Minardi Hall, Herman and Heddy Kurz Hall, and Bettie Johnson Hall.
Guests are allowed to stay overnight. Overnight guests are defined as any person not assigned to that bedroom/suite/apartment, staying more than six (6) hours in a day and/or sleeping in the bedroom/suite/apartment. However, all roommates/apartment mates must be in agreement about whom, when and hours visitors are allowed. Regardless of prior agreements, guests cannot stay more than six nights in month with no more than two nights consecutive. Minors can visit but in order to spend the night must be approved by the Residence Life Coordinator, Assistant Director for Residence Education, Assistant Community Manager or Community Manager prior to arrival. Those who violate these will be subject to disciplinary action.
Visitation Hours for Hall Opening, Closing, and Break Periods
During the weekend that halls open and finals week (hall closing), family and friends may sign in beginning at 8:00 am until the conclusion of the applicable visitation hours to help residents move in and out of the halls. Twenty-four hour quiet hours are still in effect while other students are having finals.
During Fall, Thanksgiving, Winter Break and Spring Breaks visitation hours will stay in effect as normal.
Possession or storage of a “deadly weapon” or “destructive device” is prohibited on any University of Louisville campus or in any facility owned, leased or operated by the University. This policy applies to University Housing, University parking areas and private vehicles parked or operated either on campus or at any off-campus facility owned, leased or operated by the University. The University’s Director of Public Safety may grant exceptions to this policy in writing for the convenience of the University.
Also prohibited are any CO2 and spring propelled guns. Anyone with weapons in his/her possession will be subject to serious disciplinary action, including dismissal from the university and may be criminally prosecuted.
Definitions of Deadly Weapons and Destructive Devices: For the purposes of this policy, a deadly weapon is defined as an instrument of offensive or defensive combat, something to fight with, and is generally any device capable of projecting a ball, pellet, arrow, bullet, missile, shell or other material. Ammunition is any material capable of being projected by a weapon and makes the weapon operational.
Deadly weapons include but are not limited to:
- Guns and firearms, whether loaded or unloaded
- Pellet, flare, tranquilizer, air, stun, spear, paintball, and dart guns
- Hand instruments designed to cut or stab another by being thrown, including but not limited to, knives with a blade larger than that of a folding pocket knife (about three inches), swords and epees, stilettos, poniards, bowie knives, switchblades, machetes, daggers
- Striking instruments including clubs, truncheons, blackjacks, metal knuckles, and sap gloves
- Martial arts weapons including nunchakus, tonfas, staffs, and throwing stars
- Bow and arrow combinations
- Sling shots
- Destructive devices including hand grenades, explosive, incendiary, and poison gas bombs, mines, rockets, missiles or similar devices and includes the unassembled components from which such a device an be made.
This policy does not apply to the possession and/or use of disabling chemical sprays when used for self defense. (Training in the use of defensive sprays is strongly encouraged. Vendors should be able to provide this training and Material Safety Data Sheets.)
Weapons and Ammunition Prohibition:
- No weapon or ammunition shall be worn, displayed, used or possessed in the residence halls.
- Weapons may be stored on campus under the control of the Director of University Public Safety and in accordance with the policy and procedures of the Office of Public Safety.
- The Director of University Public Safety may grant permission in writing to an individual to possess a weapon or ammunition on campus for instructional purposes and in other special circumstances and under conditions as approved by the Director.
It is recognized that there may be activities related to the educational or research mission of the university (e.g. physical fitness activities and the School of Drama theatrical productions) that may appear to violate the letter but not the intent of this policy. In these cases, the department or organization coordinating the activity is responsible for obtaining annual written approval of the Chief of Police or designee in advance, to conduct the activity.
Persons who possess deadly weapons in violation of this policy will be required to remove their weapons and/or themselves from the university’s property. Any university student shall be subject to action in accordance with university disciplinary policies and procedures for students. Further, possession of a deadly weapon in violation of federal, state or local laws will be referred to Campus Police (or other appropriate law enforcement authorities) and may result in legal sanctions.
Call Campus Police for any violation or suspected violations of this policy.