W-2 Processing Information

Employees may choose to receive their W-2 information electronically. By consenting to receive your W-2 online you will not receive a paper W-2 from the university.  You will continue to receive all of your W-2s electronically unless you withdraw your consent, which you may do through the website at any time.  If you wish to choose electronic delivery of your W-2 or withdraw your consent for electronic delivery for tax year 2015 you must do so before midnight on January 14, 2016.

Electronic W-2s are expected to be available at noon on January 15, 2016.  For those employees who did not elect to receive their 2015 W-2 information electronically, paper W-2s will be printed between January 26 and 28, 2016, and will be mailed within 48 hours.  Employees receiving a paper W-2 will have access to print a duplicate copy after January 31, 2016.

Request a duplicate copy of your W-2 via W-2 Express (pdf)

Request a duplicate copy of your W-2 by phone (pdf)

To access W-2 Express, employees must enter their employee identification number and a personal identification number (PIN).  Employees who do not remember their existing PIN may have their PIN reset to the default PIN scheme at any time by contacting the payroll office .  PIN numbers are generally reset within 24 hours or less.

W-2 Express offers many of the same features through the phone that are offered on the web.  Employees may access the interactive voice response (IVR) portion of the service by calling 1-888-818-6021.

W-2 information for the most recent three years is available on the University's W-2 website. Information for previous calendar years may be obtained only by directly contacting the payroll office.

Vice President for Finance
Phone: 502-852-6166

Grawemeyer Hall
Room 20
Louisville, Ky. 40292

Budget & Financial Planning
Phone: 502-852-6166

Grawemeyer Hall
Room 20
Louisville, Ky. 40292

Bursar's Office
Phone: 502-852-6503

Houchens Building
Room 101
Louisville, Ky. 40292

Controller's Office
Phone: 502-852-7072

Service Complex
2nd Floor
Louisville, Ky. 40292

Payroll Office
Phone: 502-852-2978

Personnel Services Building
1980 Arthur Street
Louisville, KY 40208-1707

Position Management
Phone: 502-852-2978

Personnel Services Building
1980 Arthur Street
Louisville, KY 40208-1707