W-2 Processing Information

Employees may choose to receive their W-2 information electronically. By consenting to receive your W-2 online you will not receive a paper W-2 from the university.  You will continue to receive all of your W-2s electronically unless you withdraw your consent, which you may do through the website at any time.  If you wish to choose electronic delivery of your W-2 or withdraw your consent for electronic delivery for tax year 2016 you must do so before midnight on January 19, 2017.

Electronic W-2s are expected to be available at noon on January 20, 2017.  For those employees who did not elect to receive their 2016 W-2 information electronically, paper W-2s are scheduled to be printed between January 20 and 23, 2017, and will be mailed within 48 hours from California.  Employees receiving a paper W-2 will have access to print a duplicate copy after January 31, 2017.

Request a duplicate copy of your W-2 via Tax Form Management (pdf)

Request a duplicate copy of your W-2 by phone (pdf)

To access Tax Form Management, employees must enter their employee identification number and a personal identification number (PIN).  Employees who do not remember their existing PIN may have their PIN reset to the default PIN scheme at any time by contacting the payroll office .  PIN numbers are generally reset within 24 hours or less.

Tax Form Management offers many of the same features through the phone that are offered on the web.  Employees may access the interactive voice response (IVR) portion of the service by calling 1-888-818-6021.

W-2 information for the most recent three years is available on the University's W-2 website. Information for previous calendar years may be obtained only by directly contacting the payroll office.

Budget & Financial Planning
Phone: 502-852-6166

Grawemeyer Hall
Room 20
Louisville, KY 40292

Bursar's Office
Phone: 502-852-6503

Houchens Building
Room 101
Louisville, KY 40292

Controller's Office
Phone: 502-852-7072

Service Complex
2nd Floor
Louisville, KY 40292

Payroll Office
Phone: 502-852-2978

Service Complex
2nd Floor
Louisville, KY 40292

Position Management
Phone: 502-852-2978

Personnel Services Building
1980 Arthur Street
Louisville, KY 40208-1707