Occupational Safety and Health Act (OSHA)
All employers with 10 or more employees.
The following documents must be maintained by employers subject to OSHA:
- Form 300: Log of work-related injuries and illness
- Form 301: Injury and illness incident report
- Form 300A: Annual injuries and illness report
Records of all legally required medical examinations, including records of employee exposure to potentially toxic material or harmful physical agents must be available to employees for inspection. An equivalent form may be used in place of Form 301 (such as a report of first injury made for purposes of worker's compensation) but the form must include statements related to employee access and employer penalties.
Five (5) years. The old OSHA 200 and 201 forms must be retained for 5 years following the year to which they relate.
Privacy Concern Cases:
Employers with a privacy concern case may not enter the employee's name on the logs, but rather should enter "privacy concern case" in place of the name. Privacy cases or illnesses to an intimate body part or the reproductive system; a sexual assault injury or illness; mental illness; HIV infection, hepatitis, or tuberculosis; needlestick injuries; cuts from objects contaminated with blood or other infectious material; and employee requests for privacy. Employers must keep a separate, confidential list of case numbers and employee names so that cases may be identified and updated.
Records of any medical examination required by OSHA or records related to employee exposure to toxic or hazardous agents.
Thirty (30) years after termination of employment.