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You are here: Home Payroll UBM Info Record Retention Requirements Family and Medical Leave Act (FMLA)

Family and Medical Leave Act (FMLA)

by rlcoch01 last modified May 27, 2008 04:00 PM

Covered Employees:

All employers with 50 or more employeess as defined by the FMLA.

Requirements:

Detailed payroll and employee identification data; records showing dates of FMLA leave taken by eligible employees and, for intermittent leave, hours of leave taken; copies of all employee notices and documents describing FMLA and policies related to benefits and unpaid leaves; records related to premium payments made by employees on FMLA leave; copies of requests for leave and notices to employees responding to requests for leaves and designating leaves as FMLA leave; records of any dispute regarding the designation of a leave as FMLA.

Employee medical records and the medical records of family members must be kept in a separate, secure location in conformance with ADA requirements.  The only exceptions are that supervisors and managers may be informed of necessary restrictions on work; first aid and safety personnel may be appropriately informed, if necessary; and government officials investigating pertinent law may be provided relevant information.  Records may be kept on computers as long as they are available for transcription or copying.

Retention Period:

Three (3) years.

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