All employers with 15 or more employees are subject to the recordkeeping requirements.
Employers must keep records that might be relevant to whether unlawful practices have been or are being committed, including applications, resumes, hiring records, records related to promotion, demotion, layoff, or termination, the determinations of pay rates or other terms of compensation or benefits, and selection for training and apprenticeship.
Personnel records must be maintained for one year from the date of making the records or the personnel action involved, whichever is later. In the event an employee is fired, his or her personnel records must be retained for at least 6 months after the date of termination. If a discrimination complaint has been filed, records relating to similarly situated employees, as well as those of unsuccessful applicants, must be maintained until the complaint is resolved. Applicant records for apprenticeship training programs and requests for reasonable accommodations by persons with disabilities must be kept for two years.
Kentucy Revised States Section 344.250; Kentucky Administrative Regulations Chapter 104 Section 1.020