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You are here: Home Payroll UBM Info Record Retention Requirements Civil Rights Act of 1964, as Amended in 1991 (Title VII)

Civil Rights Act of 1964, as Amended in 1991 (Title VII)

by rlcoch01 last modified May 27, 2008 03:52 PM

Covered Employees:

Employers with 15 or more employees.

Requirements:

Job resumes; application forms; interview notes; notes on reference checks; tests and test results; job advertisements and postings; all records related to hiring, promotion, demotion, transfer, layoff, and termination; payroll records including rate of pay and other compensation; requests for accommodation; and records related to selection for training or apprenticeship.

Retention Period:

One year from making the record or taking the personnel action.  Apprentice records must be kept for one year from the date an application for an apprenticeship is received or from when a successful apprenticeship ends, whichever is later.

Covered Employers:

Employers with 100 or more employees and federal contractors with 50 or more employees.

Requirement:

Form EEO-1 for each location, unit and/or company headquarters.  The completed EEO-1 forms must be filed annually with the Equal Employment Opportunity Commission.

Retention Requirement:

A copy of the current EEO-1 Report must be retained by the university.

Covered Employers:

Employers with more than 150 employees and more than $150,000 in government contracts.

Requirement:

Affirmative Action plans and all supporting evidence of good faith efforts to comply with affirmative action laws.

Retention Period:

Two (2) years.

After An Action Is Started:

If a charge of discrimination or a lawsuit has been filed against the university under Title VII, all relevant records must be kept until final disposition of the matter.

 

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