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You are here: Home Payroll UBM Info Record Retention Requirements Americans with Disabilities Act (ADA)

Americans with Disabilities Act (ADA)

by rlcoch01 last modified May 25, 2008 08:08 PM

Covered Employees:

Employers with 15 or more employees.

Requirements:

Job resumes, application forms, notes on interviews, and notes on reference checks; records of promotion, demotion, transfer, layoff, termination, rate of pay or other compensation; selection for training or apprenticeship, including application form and test papers; applications for disability benefits; and requests for reasonable job accommodation.  Note that information from medical exams is confidential, must be maintained separately, and access must be limited to the employee's supervisors and managers; safety workers; and workers' compesnation or other insurance carrier.

Retention Period:

One year from making the record or taking the personnel action.

After An Action Is Started:

If a charge of disability discrimination or a lawsuit has been filed against the university under the ADA, all relavant records must be kept until final disposition of the matter.

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