Reporting Leave for Professional Staff

The Payline data entry system and individual time report forms are used to manage annual and sick leave balances for Professional staff, no other accounting of hours is required. Temporary staff are not eligible for staff administrative leave with pay, permanent staff must work at least 50% of the normal working hours for the department in which they are employed.

HOL - Holiday Leave Policy

SCK - Regular Sick Leave

SCL - Terminal Sick Leave (Lump Payout) and SCT - Terminal Sick Leave (Periodic Payout): Up to 30 days of unused sick leave paid at the time of an employee's death or retirement from the University.

VAC - Regular Annual Leave

VAL - Terminal Annual Leave (Lump Sum Payout) and VAT - Terminal Annual Leave (Periodic Payout): Unused annual leave paid to eligible staff, with at least six months of continuous and creditable service, upon separation from the University. Payment is made in the earliest pay period possible following separation and is paid at the employee's current pay rate.

Authorized Leave with Pay is granted to professional staff for various reasons that are not reported through the Payroll Office. However, departments should maintain sufficient records to substantiate the respective leaves granted.

Military Leave Policy

Bereavement Leave

Education Leave

Election (Voting Leave)

Court/Jury Duty

Parental Leave

Hazardous/Severe Weather Leave

Workers Compensation

The Office of Finance and Administration serves all eligible faculty, staff, and students regardless of race, color, national origin, sex, disability, or age.

Budget & Financial Planning

Grawemeyer Hall
Rm LL14
Louisville, KY 40292

Phone: 502-852-6503
Houchens Building
Suite 101
Louisville, KY 40292

Phone: 502-852-6164
Service Complex
2nd Floor
Louisville, KY 40292
Accounts Payable & Travel

Service Complex
2nd Floor, Rm 212
Louisville, KY 40292
Payroll Services

Phone: 502-852-2978
Service Complex
2nd Floor, Rm 223
Louisville, KY 40292


Grawemeyer Hall
Louisville, KY 40292