Controller's Office Forms

Certification of Non-Original Receipt Form (pdf)

Chartfield Attribute Change Form
Formerly titled Department Number Change Form

Department Number Request

Certification for Documentation of Missing Document Form (pdf)

IUT Form (pdf)
Right click link and select "Save Link as" to save the form to your hard drive.

Multiple Vendor Form and Instructions

Petty Cash Requisition Form (pdf)

Petty Cash Reconciliation Log (pdf)

PS Journal Voucher Instructions
PS Journal Voucher Form (pdf)

Relocation/House Hunting Reimbursement Instructions
Relocation/House Hunting Reimbursement Form (xlsx)

Request for Disbursement Form (pdf)
Valid expenses for the Request Disbursement Form

Request for New Program or Project

Request for Financial Aid Advances

Request for Stop Payment

Special Request for Return Checks

Transmittal of Receipts

For domestic travel

Travel Expense Voucher Instructions - Excel Spreadsheet, please 'enable macros' when opening form.

Use for general travel reimbursement with 3 or less destinations. Allows multiple funding sources and authorizations.

Extended Travel Expense Voucher Instructions - Excel Spreadsheet, please 'enable macros' when opening form.
Use for trips over 10 days in duration, multiple destinations and travel with mileage to multiple locations (i.e. monthly travel within the state of Kentucky).

For international travel

Travel Expense Voucher (xls) - Excel Spreadsheet, please 'enable macros' when opening form.Use for general travel reimbursement with 3 or less destinations. Allows multiple funding sources and authorizations.

Extended Travel Expense Voucher (xls) - Excel Spreadsheet, please 'enable macros' when opening form.
Use for trips over 10 days in duration, multiple destinations and travel with mileage to multiple locations (i.e. monthly travel within the state of Kentucky).

Travel Advancement Form (pdf)
Used only for International and Group Travel.

Travel Advance Reconciliation Form (pdf)
Used to reconcile International and Group Travel Advances.

Both of the following forms (New Vendor W-9 Form and choose the appropriate Survey Form) will need to be completed by all new vendors before they can be approved. (Excludes refunds/reimbursements for individuals and employees.)

New Vendor - W-9 Taxpayer Identification Request Number and Instructions

Vendor Survey Form 02/2013 (pdf) - All companies and individuals operating in the normal course of business: Independent Contractors, Consultants, etc.  
Instructions to Complete Vendor Survey Form

Vendor Survey for Individuals 12/2011 (pdf) - Those not operating in the normal course of business: Study Participants, Guest Speakers, Awards, Honorariums, Game Officials  
Instructions to Complete Vendor Survey for Individuals

Foreign Vendor Survey Form 02/2013 (pdf) - All Foreign Vendors   
Instructions to Complete Foreign Vendor Survey
W-8 Form (pdf)

PDF files on this page require the free Adobe Acrobat Reader download.

Vice President for Finance
Phone: 502-852-6166

Grawemeyer Hall
Room 20
Louisville, Ky. 40292

Budget & Financial Planning
Phone: 502-852-6166

Grawemeyer Hall
Room 20
Louisville, Ky. 40292

Bursar's Office
Phone: 502-852-6503

Houchens Building
Room 101
Louisville, Ky. 40292

Controller's Office
Phone: 502-852-7072

Service Complex
2nd Floor
Louisville, Ky. 40292

Payroll Office
Phone: 502-852-2978

Personnel Services Building
1980 Arthur Street
Louisville, KY 40208-1707

Position Management
Phone: 502-852-2978

Personnel Services Building
1980 Arthur Street
Louisville, KY 40208-1707