Travel Policy Guide

Travel, Entertainment and Expense Reimbursement Policy (pdf)
(Revised 12/08/14)

Entertainment/Business Meals Policy 01/2015

Pocket Travel Guide (pdf)

Print two-sided for easy folding brochure.

University procurement cards should not be used to reserve or pay for faculty, staff or student travel expenses (except for registrations).

Employee Travel & Reimbursement Non-Allowable Travel Expenses

Certification of Non-Original Receipt Form (pdf)

For all domestic travel

Travel Expense Voucher and Instructions - Use for general travel reimbursement with 3 or less destinations. Allows multiple funding sources and authorizations.

Extended Travel Expense Voucher and Instructions - Excel Spreadsheet, please 'enable macros' when opening form. Use for trips over 10 days in duration, multiple destinations and travel with mileage to multiple locations (i.e. monthly travel within the state of Kentucky).

For all international travel

Travel Expense Voucher (xls) - Excel Spreadsheet, please 'enable macros' when opening form. 
Use for general travel reimbursement with 3 or less destinations. Allows multiple funding sources and authorizations.

Extended Travel Expense Voucher (xls) - Excel Spreadsheet, please 'enable macros' when opening form. Use for trips over 10 days in duration, multiple destinations and travel with mileage to multiple locations (i.e. monthly travel within the state of Kentucky).

Select all sheets with information or select 'entire workbook' when printing travel vouchers.

Foreign Travel Advancement Forms

Travel Advancement Form (pdf)
Instructions to complete the Travel Advancement Form (pdf)
Used only for International and Group Travel.

Travel Advance Reconciliation Form (pdf)
Instructions to complete the Travel Advance Reconciliation Form (pdf)
Used to reconcile International and Group Travel Advances.


PDF files on this page require the free Adobe Acrobat Reader download.

 

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Vice President for Finance
Phone: 502-852-6166

Grawemeyer Hall
Room 20
Louisville, Ky. 40292

Budget & Financial Planning
Phone: 502-852-6166

Grawemeyer Hall
Room 20
Louisville, Ky. 40292

Bursar's Office
Phone: 502-852-6503

Houchens Building
Room 101
Louisville, Ky. 40292

Controller's Office
Phone: 502-852-7072

Service Complex
2nd Floor
Louisville, Ky. 40292

Payroll Office
Phone: 502-852-2978

Personnel Services Building
1980 Arthur Street
Louisville, KY 40208-1707

Position Management
Phone: 502-852-2978

Personnel Services Building
1980 Arthur Street
Louisville, KY 40208-1707