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New Program or New Project Request Form

Instructions

Use this form to request a new program or project. Please fill in all blanks. The unit budget coordinator (HSC Unit Coordinators) for your unit must review and submit all new program requests. When the form and worksheet are completed and submitted to the appropriate administrative office for approval, the new program or project number will be established in the financial system. All users listed in the notification section (last field listed) of this form will be notified of the newly assigned program or project number by the Controller's Office. They will also be notified by the appropriate office with an explanation if the request is not approved.

If you have questions about this form, please contact the office selected to receive the request.

SECTION I: General Information
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SECTION II: Accounting Information
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30 Character Maximum
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SECTION III: Program and Budget Information
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Program Budgets only:  Download the New Program Budget Worksheet (xls), complete the information as requested and save it to your computer. Program budgets are those numbered 1xxxx, 4xxxx, or Sxxxx.

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SECTION IV: Select appropriate recipient for this request
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Select the office to receive your request based on the type of program/project being requested. Contact the budget coordinator for your unit if you have questions concerning this selection.

 

Avoid duplicate requests, review the New Program Report prior to submitting this form to the Budget & Financial Program Office.

Select Budget & Financial Planning for the following codes:
General Funds-Home Programs   0xxxx
Program Budgets                               1xxxx
Other General Funds                        3xxxx
Auxiliaries                                           4xxxx
Athletics                                               Axxxx
Clinics                                                   Cxxxx
Hospitals                                              Hxxxx
Academic Support Programs        Pxxxx
Service Centers                                  Sxxxx
UofL Foundation                               Uxxxx
Cardiovascular Institute                 Vxxxx
General Institutional Expense      X0xxx
Metropolitan College                       Y0xxx
Projects                                                 Jxxxx

Select Office of Advancement Services for the following codes:
** For the establishment of an endowment or a restricted gift, send the charitable gift agreement, donor letter, or will to the Office of Advancement Services.
Endowments     Exxxx
Gifts                     Gxxxx

Select Controller's Office for the following codes:
Residual Funds, Sponsored Funds   Dxxxx
Agency Funds                                          Y1xxx
Dental Faculty Practice Plans            Y2xxx
UofL Research Foundation                 Zxxxx
Loan Programs                                        Lxxxx

Select Research Administration for the following codes:
Facilities Enhancement             Fxxxx
Research Incentive Grants      5xxxx
Research Scholars                      X3xxx


Notification of New Program Number
(Required)
Document Actions
Questions about Student Billing

Email the Bursar

502-852-6503

Campus Locations

Budget & Financial Planning
Phone: 502-852-6166

Grawemeyer Hall
Room 20
Louisville, Ky. 40292

Bursar's Office
Phone: 502-852-6503

Houchens Building
Room 101
Louisville, Ky. 40292

Controller's Office
Phone: 502-852-7072

Service Complex
2nd Floor
Louisville, Ky. 40292

Payroll Office
Phone: (502) 852-2978

Personnel Services Building
1980 Arthur Street
Louisville, Ky. 40208-1707

Position Management
Phone: (502) 852-2978

Personnel Services Building
1980 Arthur Street
Louisville, Ky. 40208-1707

Vice President for Finance
Phone: 502-852-6166

Grawemeyer Hall
Room 20
Louisville, Ky. 40292

 
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