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Signatures

1. How do I create a signature?

  1. Click the New E-mail button at the top left of your Outlook screen.
  2. Click the Signature drop-down button.
  3. Click Signatures. The Signatures and Stationary window will open.
  4. Click the New button.
  5. Type a name for your new signature in the window that appears.
  6. Click OK.
  7. Enter the text of your new signature into the Edit signature window.
  8. To make this your default signature for all emails, click the name of your new signature in the drop-down list next to New messages and Replies/forwards.
  9. Click OK.

2. How do I edit a signature that I have already created?

  1. Create a new email message.
  2. Click the Signature drop-down menu on the Message tab.
  3. Select the signature you want to edit.
  4. Make the edits.
  5. Click the OK button.
  6. Click the Close button.

3. How do I delete a signature?

  1. Create a new email message.
  2. Click the Signature drop-down menu.
  3. Select the signature you want to delete.
  4. Click the Delete button.
  5. Click the Yes button.
  6. Click the Close button.

4. How do I create a signature in the Outlook WebApp?

  1. At the top of the Outlook Web App page, click Options > See All Options > Settings > Mail.
  2. In the E-Mail Signature box, type and format your signature.
  3. To add your signature to all outgoing messages, select the Automatically include my signature on messages I send check box.
  4. Click
  5. Save.

5. How do I create a different signature just for replying to emails?

  1. Click New E-Mail to open a new email message.
  2. Click Signature at the top of the window.
  3. Click Signatures.
  4. Click New.
  5. Type a name for your new signature, such as Reply, and click OK.
  6. Type the content of your new signature in the Edit Signature window.
  7. In the Replies/forwards drop-down menu, select the name of this new signature.
  8. Click OK.
This new signature will now appear when you reply to email messages.

Note: Creating a different signature for replying is not available in Outlook 2011 for Mac.