5.4. Collaboration Through Sharing

The sharing tab panel is a large panel with many input fields:

The top box, called "Assigned Roles," shows existing settings for sharing of this item. It lists John Smith as the Owner of the item. That means that John Smith has the right to change the item, even delete it.  This is similar to privileges of the Manager role. Buttons at the bottom allow you to change the assigned roles or delete them.

The next box, called "Add Sharing Permissions to Users," has a search function for finding specific users. Once found, sharing privileges are set via the buttons at the bottom of the box.

The next box, called "Add Sharing Permissions to Groups," works the same way, except it is targeted at whole groups of users. For instance, on a web site for a community group, there could be five groups, one for each main committee of the organization. Perhaps this item is a folder to contain documents maintained by the "Recruitment" committee. Sharing permissions could be set for the "Recruitment Committee" group, and all users within it would have the same privileges. Very easy, and very powerful.

The "Advanced Settings" box is for controlling sharing access within a hierarchy of folders. There can be sophisticated arrangements for sharing, to manage "groups within groups."

Finally, the "Change Ownership" box at the bottom has a link to change ownership -- akin to "reassigning" -- to another user.

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