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Travel,
Entertainment and Expense Reimbursement Policy Guide
(Revised
06/11/07)
Printable
Pocket Travel Guide
Two-sided printing
provides an easy-to-use trifold brochure.
A.
General Policy
B. Administration of Policy
C. Transportation and Lodging
D. Meals and Other Expenses
E. Entertainment
F. International Travel and Special
Rules
G. Moving Expenses
Exhibit A - IRS Maximum Mileage
Allowance
January 1, 2008 - June 30, 2008
University mileage allowance is 50.5¢ per mile.
Beginning July 1, 2008 through December 31, 2008
University mileage allowance will be 58.5¢ per mile.
Exhibit B - Meal Allowance for
In-State
Exhibit C - Meal Allowance for
outside KY and within Continental US and Canada
Travel Procedures/Definitions/Allowable
Claims
A.
Definitions-Workstations
B. Travel Expense Voucher Form
Instructions
- NEW
Travel
Expense Voucher
Use for general travel reimbursement with 3 or less destinations. Allows
multiple funding sources and authorizations.
- NEW
Extended
Travel Expense Voucher
Use
for trips over 10 days in duration, multiple destinations and travel
with mileage to multiple locations (i.e. monthly travel within the state
of Kentucky).
- These are excel
spreadsheets, you will need to 'enable macros' when opening these
forms.
- Be sure to
select all sheets with information or select 'entire workbook' when
printing.
Certification
of Non-Original Receipt Form
C.
Transportation
D. Accomodations
E. Reimbursement Rates
In State and Domestic
Travel
A.
Local and In State Travel
B. Out of State Travel
C. Team Travel/Group Travel
D. Non-Employee/Spousal Travel
E. Travel Voucher
International Travel
A.
International Travel Definition
B. Transportation
C. Accomodations
D. Reimbursement Rates
Link
to the Federal per diem rates
E. Foreign Travel Advance
Travel
Advancement Form
Used only for International and Group Travel.
Travel Advance Reconciliation
Form
Used to reconcile International and Group Travel Advances.
University Travel
Agency
Expedia Corporate
Travel (Effective August 26, 2004)
Local
Hotel/Rental Car Information
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