FAQ's

Frequently Asked Questions:

 

  1. What is the Surplus Warehouse location and hours of operation?
  2. I'm looking for a particular item (e.g. desk, toner, monitor). Do you have it in the warehouse?
  3. Who can select items from the Surplus Warehouse?
  4. I've selected items from the Surplus Warehouse. How do I get them delivered?
  5. I want an item in the Surplus Warehouse for personal, not department use. How do I buy it?
  6. Are the Surplus Auctions open to the public?
  7. What form do I fill out to have items taken to surplus?
  8. I've submitted a Property Transfer form but no one has come to pick up the items. Who do I contact?
  9. Can I bring department items to the Surplus Warehouse myself?
  10. Does surplus take refrigerators?
  11. Will the Surplus Warehouse accept hazardous materials?
  12. How do I prepare computers to come to surplus?
  13. What does the Surplus Warehouse recycle?
  14. Can an outside organization get items from surplus?

 

 

  1. What is the Surplus Warehouse location and hours of operation?"

    The Inventory Control/Surplus Warehouse office is located at 1901 S Floyd St. on the Belknap Campus and is open Monday through Friday, 8am to 4:30pm (closed noon to 1pm). The Surplus Warehouse is open for UofL employees to view and select items on Wednesdays, 8am to 4pm (closed noon to 1pm).

  2. I'm looking for a particular item (e.g. desk, toner, monitor). Do you have it in the warehouse?

    The Surplus Warehouse is open for UofL employees to view and select items on Wednesday, 8am to 4pm (closed noon to 1pm). Although you can call 852-2986 to ask if a particular item is in the warehouse, you must visit the warehouse to determine if it fits your needs and to reserve it for department use.

  3. Who can select items from the Surplus Warehouse?

    The Surplus Warehouse is open to all department personnel to inspect and select items to be transferred to their department. There is no charge for equipment selected.

  4. I've selected items from the Surplus Warehouse. How do I get them delivered?

    Fill out a Chargeable Service Request for Physical Plant to deliver the items for a fee. There is no charge if the department personnel take the items with them.

  5. I want an item in the Surplus Warehouse for personal, not department use. How do I buy it?

    In accordance with KRS 164A575(7), University-owned property can be disposed of by sale to the general public by sealed bid or auction, both of which must be preceded by adequate notice to the general public of the sale. If an employee wishes an item for personal use, he/she may attend a Surplus Auction as a member of the general public.

  6. Are the Surplus Auctions open to the public?

    Auctions are held when the Surplus Warehouse reaches capacity, typically 3 to 4 times a year. The auction is open to the public and is the only way that a UofL employee may purchase University-owned property for personal use.

  7. What form do I fill out to have items taken to surplus?

    You will need to fill out an online form for Physical Plant to pick up the items. If any of the items have a tag barcode number, please fill out the Property Transfer over $1,000 (TRANOVER) form. If NONE of the items have a tag barcode number, please fill out the Property Transfer under $1,000 (TRANUNDER) form.

  8. I've submitted a Property Transfer form but no one has come to pick up the items. Who do I contact?

    Physical Plant determines the schedule for pick-up and delivery to the Surplus Warehouse. You can send emails to their service account at phyplant@louisville.edu to inquire when the pick-up will be scheduled.

  9. Can I bring department items to the Surplus Warehouse myself?

    Yes, department items can be dropped off by UofL employees Monday through Friday, 8am to 4pm (closed noon to 1pm).

  10. Does surplus take refrigerators?

    The Surplus Warehouse can accept working refrigerators only. If a refrigerator is not working, the department must fill out a Chargeable Service Request to Physical Plant for refrigerant & oil removal and to dispose of all refrigerators and freezers. A fee is charged to the requesting department.

  11. Will the Surplus Warehouse accept hazardous materials?

    The Surplus Warehouse will not accept items that contain or have contained hazardous materials. Please consult the Department of Environmental Health and Safety when disposing of such materials or affected equipment.

  12. How do I prepare computers to come to surplus?

    Surplus computer equipment must have the Computing Device Surplus Certification (CDSC) label affixed to each computer certifying that Tier One or other qualified support staff have properly eradicated data on the computing device. Surplus will not accept the computing device without the CDSC label.

  13. What does the Surplus Warehouse recycle?

    The Surplus Warehouse currently contracts with a third party vendor to recycle the following items: laptops/notebooks, monitors, televisions, printers, servers, copiers, fax machines, RAM/memory, hard drives and miscellaneous peripherals such as keyboards, mice and power cords.

    Effective 2/11/13, the Surplus Warehouse will begin to accept CDs, VHS tapes, audio cassettes, floppy disks and DVDs for recycling. These items must be sent to the warehouse without cases or sleeves. Do not send electronic media that contains sensitive or University proprietary information. Refer to Information Security Office Policy IS PS016 for the proper disposal method of electronic media containing sensitive information.

  14. Can an outside organization get items from surplus?

    In accordance with KRS 164A.575(7), University-owned property also can be disposed of by donation to a nonprofit organization that is exempt from taxation under Section 501(c)(3) of the Internal Revenue Code, excluding religious organizations. See Purchasing Policy 36.00 for a full explanation of disposal by donation.