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Student News And Events

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Welcome to the Student News and Events
Submission Form


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Please read carefully to ensure that your information is correctly submitted and forwarded to the appropriate area for publication.

We utilize various methods to communicate information about University programs and services to students.

  1. Thursday at Noon to appear in the following week's email.
  2. The Student News and Events email is sent weekly to all students and is scheduled to arrive on Saturday morning. Faculty and Staff do not receive this e-mail.
  3. Our goal is to provide fresh new information to students each week to maintain interest and readership. With this in mind, announcements cannot run two consecutive weeks. Announcements may only be repeated TWO WEEKS after the previous announcement. There is a maximum of three runs for an announcement.
  4. Please review the General Posting Guidelines that follow for additional information about submissions and postings.
  5. Student News Feed:
    This information appears as a news feed on various university web pages. Generally a good place to communicate university news, announcements, programs, leadership opportunities, and services available for students. This is also a good place to post on-campus job opportunities and requests for research participants.
    • Submission should be received at least three business days in advance of the beginning post time.
    • Submissions are posted for a ONE WEEK period. Announcements with specific dates, that are requested to start more than a week before the event date, will be started at the discretion of the person posting the announcement in order to maximize exposure for as many submissions as possible.
    • Generally 5-7 events are displayed on an RSS feed. Events remain posted on the site for a week but may not be visible in the RSS feed. Most RSS Feeds have a "see more " link to view additional news items.
    • Our goal is to provide fresh new information to students each week to maintain interest and readership. With this in mind, announcements may only be repeated TWO WEEKS after the previous announcement. There is a maximum of three runs for an announcement.
    • Please review the General Posting Guidelines that follow for additional information about submissions and postings.
  6. Student Events Calendar:
    We no longer have a separate Student News and Events Calendar since UofL has launched a new events marketing calendar. This new calendar will become the official events calendar for UofL.
    • With the new calendar, you can view the events by type, date, campus, department, and even by audience (students, community, etc.)
    • There is a place on the front page of the new calendar to submit events for listing. Check it out here: Events Calendar.
  7. Student Activities Center Digital Signage System:
    TV monitors display university-wide news, activities and upcoming events.
    • No text submissions are accepted for this medium. A display-ready copy must be attached to this submission form. Examples of acceptable display ready copy include: Power Point slide or pdf file. The variety of file formats as well as various compatibility issues do not permit us to guarantee successful animation of submissions.
    • Submissions should be received at least FIVE business days in advance of the beginning post time.
    • Submissions are posted for a ONE WEEK period. Announcements with specific dates, that are requested to start more than a week before the event date, will be started at the discretion of the person posting the announcement.
    • Our goal is to provide fresh new information to students and maintain interest and readership. With this in mind, announcements may be repeated only after TWO WEEKS have passed from the previous announcement. There is a maximum of three runs for an announcement.
    • Please review the General Posting Guidelines that follow for additional information about submissions and postings.

 

General Posting Guidelines

 

  1. Submissions should relate to official university business or to university-sponsored activities for students.
  2. Only events and activities sponsored by the University of Louisvilleā€”its departments, schools, centers, organizations, and recognized student organizations will be accepted. Submitted events must be open to the entire university community. No commercial promotions or events will be accepted.
  3. The following information will generally NOT be accepted for submission.
    • Business or commercial advertisements
    • Messages directed at a limited audience
    • Personal notices or information
    • Individual lost and found information
    • Events and activities not sponsored by university organizations or departments
  4. Announcements should be submitted using the on-line announcement submission form located at the bottom of this page. The submission form should be completed in its entirety. Incomplete submission forms will not be posted, nor will the submitter be notified.
  5. Announcement text will be "cut and pasted" directly from the submission form. Digital Signage submissions will be posted as submitted.
SUBMISSION FORM
(Required)
Please check next to the areas where you would like this item to be posted. Select all that apply. Posting will be made only in the areas requested based on criteria outlined in this submission form.
(Required)
Please describe your Item in 150 words or less.
characters remaining
(Required)
(Required)
(Required)
(Required)
(Required)
(Required)
Please post where the location of the Item/Event can be found on campus.
Is this an event appropriate for families, including small children?


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Please put the website URL a viewer can use to access more information about your item or event.
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IMPORTANT INFORMATION - SGA EMAIL DATES
All items submitted each week by noon Thursday will appear in the email scheduled to arrive in student mailboxes 2 days later on Saturday afternoon. Items submitted AFTER noon on Thursday will appear in the following Saturday email - ten days later.
Please provide additional information that will help us post your information correctly - i.e. event or news item takes place over multiple days, special instructions etc.
Attach your display ready art/copy to this submission form. This art/copy is required for all postings to the SAC TV system. Please review the digital signage submission criteria listed above before attaching your file.
You will receive a thank you note detailing your submission. If you do not receive a thank you note, please resubmit your request.

A copy of the completed form will be sent to the contact email address provided in the form.

 

If you have additional questions please call 852-6933 or direct emails to cardnews@louisville.edu

 


 

2014 Schedule for Student News and Events Weekly Email

 

Submissions must be in before noon on the Thursday immediately preceding publication on Saturday.


SPRING 2014

 

The first email will go out on January 11 
No email March 8
Final email April 26

No email during the summer months

 

 FALL 2014

 

The first email will go out on August 16 
No email November 29
Final email December 13

 

 

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