Sales by Student Organizations
The Controller's Office has recently reviewed the state regulations concerning the collection of sales tax on University and student organization sales. The state Revenue Department has advised that sales by student organizations are subject to Kentucky sales tax.
Student organizations making sales need to obtain a tax I.D. from the Internal Revenue Service. If the organization obtains a tax-exempt I.D., only sales in excess of $1,000 are subject to sales tax in accordance with the state sales tax code.
There may be occasions when your RSO will be planning events on university property that involve contracts with outside vendors. This could include rental of equipment, food services, soft drink trailers, and games. Prior to authorizing or signing contracts for services on university property, contact the Advisor to RSOs at 852-0317. You should provide this office with a written proposal of your event for approval at least 10 working days prior to the event. The University maintains contracts with several companies that may prohibit a competing company from having a presence on the university property.
Please allow time in planning your event for submission and review of your proposal. Some items, such as the rental of equipment or games, may necessitate the Risk Management Office contacting the University’s insurance carrier for approval.