Postal Services
Postal Services is open for business at two locations: the north side of the Houchens Bldg. and at the HSC location in the Commons Bldg. downtown.
Packages can be weighed and small stamp purchases can be made at both Postal Services locations. This service is available Monday - Friday during regular counter service hours.
Campus Mail
Campus mail should be separated from outgoing mail that requires postage. Otherwise, this could slow down the processing and delivery of mail on campus.
· Two or more pieces of campus mail going to the same department should be banded together.
· Outgoing mail requiring postage must have a metercard with a valid speedtype attached.
· Envelopes must be sealed or have flaps folded into the envelopes. Outgoing mail requiring postage may be sealed by Postal Services if the flaps are left up.
· Please allow two (2) working days from receipt in Postal Services for processing campus mailings of 200 or more pieces.
· Note - Postal Services delivers mail by the department address, not the individual's name.
· Delivery delays occur when the department on campus is not stated. Please do not use acronyms (initials).
· Only University business is transacted through interdepartmental mail; campus delivery is not for personal use.
· Chain letters are an improper use of campus mail, as well as a violation of University and postal regulations.
· Campus addresses for mass campus mailings are maintained on the Personnel/Payroll system. Personnel should be notified regarding any changes in your campus mailing address.
· Ownership of mail addressed to the University is the University's -- not the individual's -- and is therefore directed to the department addressed. It is the responsibility of the department to forward mail when appropriate.
Delivery
The University is assigned a unique zip code (40292) with the United States Postal Service. University Postal Service then sorts and delivers all mail to the department addressed at the designated mail stop. Departments receive mail delivery once a day, at which time any outgoing department mail is picked up.
Special delivery schedules are followed during holiday seasons and at other key times. Please check Postal Services Web Pages http://www.louisville.edu/admin/postal/posthome.htm for special holiday delivery times.
Addressing
The USPS requires the following format for incoming university mail:
Individual's Name (Attention Line Optional)
Department Name
University of Louisville
Louisville, Kentucky 40292
If you have a mailbox on campus then the address would be:
RSO Name
Student Activities Center Room W310
University of Louisville
Louisville, Kentucky 40292
A few departments on the outlining areas of Belknap Campus and the Health Science Center complex receive street deliveries and use a street address and have the appropriate area zip code.
As a unique zip code holder, the University cannot use street addresses on the 40292 mail.
Mail delays occur when correspondence contains an incorrect zip code or no department name.
Personal Correspondence
The University address should never be used for personal correspondence or private business. All personal mail must be directed to your home address. Only students who live in campus housing and have a box with Postal Services may receive personal mail.
Other Services
University Postal Services offers services at retail counters in the Houchens and Commons Buildings. Small stamp purchases, and weighing and posting of personal mail are some of the personal services offered.
The Permit Center offers departmental services to assist in mailing preparation. Small fees are charged for services, including: folding, stapling, labeling, inserting, and completing bulk mail preparation. If your organization desires to use the University's bulk mailing permit (and you plan to mail 200 or more identical items), please call the Advisor to Recognized Student Organizations at 852-0317 for rates and an information sheet.
