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New student information

Basic information for new students entering the Spanish MA program in fall 2014.


Welcome to the University of Louisville’s Spanish MA program!

Below are the immediate steps you’ll need to take as you prepare for the start of your graduate career. For answers to quick questions or to make an appointment for advising, contact Dr. Greg Hutcheson (Director of Graduate Studies in Spanish) at gshutch (@)

For information of general interest (including links to the offices of housing and financial aid), visit the School of Interdisciplinary and Graduate Studies’ web page for new graduate students.

Setting up your accounts

In order to conduct university business, you’ll need to set up the following two accounts.

1) ULink

The university utilizes an information network called ULink. This is a web portal, a secure site that pulls key information and features found on many web pages and puts it in one central location. We encourage you to log on to ULink now and become familiar with its services. Follow the sign-on instructions under the "For First-time Users" link. If you have any difficulty logging in, contact the university Helpdesk at helpdesk (@) or call (502) 852-7997.

2) CardMail

Once you’ve set up your ULink account, you'll be able to log into your university email account. Students at UofL use CardMail, an email system provided by Microsoft Outlook Live.

Get into the habit of checking your CardMail account frequently, since all official university, graduate school, and department announcements will be sent here.

Registering for classes


You'll find general information on registration at the Registrar's website.  (Click on "Registration info" in the Registration column.)  Here below are specific instructions for Spanish MA students.  BE SURE TO REGISTER FOR CLASSES AS SOON AS POSSIBLE SINCE THEY OFTENTIMES FILL.

1) Select 1-3 classes from the list of fall graduate offerings.  A few notes as you choose your classes:

  • All new students are required to take SPAN 611 (Introduction to Hispanic Studies) within their first year of study.
  • SPAN 524 (Introduction to Hispanic Linguistics) is strongly recommended for those students who have never taken a course in Hispanic linguistics.  It is a prerequisite for SPAN 624 (Studies in Hispanic Linguistics).
  • 500-level classes enroll a mix of graduate and advanced undergraduate students; they generally meet twice a week.  600-level classes are graduate seminars restricted to graduate students; they generally meet once a week.
  • Three classes constitutes full-time status. To remain in active status, you are required to take at least one graduate class per semester.  (GTAs are required to maintain full-time status—that is, enroll in three graduate classes—in each semester of their appointment.)

 2) Once you’ve selected your classes, send an email to Dr. Hutcheson at gshutch (@) requesting approval.  In most cases, you will not need to set up a face-to-face appointment for advising.

 3) Once your classes have been approved, register through ULink.  Simply log on to ULink, select the Student Services tab (across the top), then "Add Classes" under Registration to register.  You'll find instructions on each web page to assist you with the process.

Note that the first day of classes in fall 2014 is Monday, August 25th.  Be sure to review the full academic calendar for 2014-2015 before the start of classes.

International students

The university's Office of International Student and Scholar Services (ISSS) functions as an administrative, advising, and programming unit for all international students and scholars at the University of Louisville. The staff is trained to assist international students and scholars with any immigration, advising, or general issues related to their university as well as cultural experiences within the city of Louisville and the United States. See the ISSS's website for details.

August orientations for new students/graduate teaching assistants (GTAs)


Students beginning in fall 2014 are required to participate in orientation activities (generally scheduled during the two weeks before classes begin).


(ALL NEW GRADUATE STUDENTS) New graduate student orientation, 2:30 - 8 p.m. in the Multipurpose Room of the Swain Student Activities Center.  Note that participation is strongly recommended for all new graduate students and mandatory for new Graduate Teaching Assistants (GTAs). Be sure to register at the graduate student orientation web page. NOTE: this webpage has not yet been updated for 2014.

In addition, GTAs are required to attend a payroll orientation session organized by Human Resources. Here you'll have a chance to complete all the paperwork necessary for transition onto the university payroll.  Go to the Human Resources orientation web page to register. (Orientation dates: ???. REGISTER FOR ONE OF THESE SESSIONS AS SOON AS POSSIBLE!) NOTE: this webpage has not yet been updated for 2014.


(GTAs ONLY) Spanish GTA lunch meeting and campus orientation, 12 noon - 2 p.m. in the Bingham Humanities Building 202.


(GTAs ONLY)  Two-day Spanish GTA orientation, meeting both days from 8 a.m. - 1 p.m. in the Bingham Humanities Building 104E.  Coordinator: Melissa Groenewold, Visiting Professor in Spanish.   Contact her at m0groe01 (@)


(INTERNATIONAL STUDENTS ONLY) International student orientation, 9 a.m. - 2 p.m. in the Chao Auditorium, Ekstrom Library. (Details to be announced.)

(ALL NEW GRADUATE STUDENTS) ) Departmental orientation for new graduate students in Spanish and French, 2 – 4  p.m. in Humanities 202.  NOTE: THIS ORIENTATION IS MANDATORY FOR ALL STUDENTS WHO ARE NEW TO THE SPANISH MA PROGRAM. Orientation will be followed by a reception for new graduate students in the Arts and Sciences, hosted by the dean of the College of Arts and Sciences, 4 - 5:30 p.m. in the Lutz Hall atrium.

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