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Modular Grant Quick Reference Guide

Effective for June 1, 1999 application date, use Modular Grant format for all R01, R03, R15, $21, R41, and R43 applications requesting $250,000 or les for direct costs for each budget year. Some RFAs may also specify use of a modular format for awards with direct cost budgets larger than $250,000 per year. Check the RFA to determine if this applies. All other grant applications should continue to use the traditional PHS 398 requirements, unless otherwise specified.

PHS Form 398

 What is different for Modular Grant
AA (Face Page)




 7a &7b must show Direct Costs requested in $25,000 modules up to $250,000 and Total Costs (Modular Total Direct + F&A) for the initial budget period.
8a & 8b should be completed in modules for the entire project period.
BB (Abstract)
 No change
CC (Table of Contents)
 No change
DD (Detailed Budget)


 No longer required with NIH submission- a detailed budget (non-modular) is currently still required by UofL Research Administration, along with a PCF.
EE (Multi-Year Budget Justification)


















 Replace with NIH Modular Grant Budget Justification
Required items include:
  • Total Modular Direct Costs Requested for entire project
  • Total Modular Direct Costs each year (Normally this will be the same # of modules for each year. For deviations in number of modules, go to: http://grants.nih.gov/grants/funding/modular/modular.htm)
  • Names of PI and all other key personnel, with % of effort and role on project (do not include salary information)
  • Subcontracts/consortium arrangements

    - Name of subcontractor
    - Cost of subcontract by year (direct cost + subcontractor’s  F&A cost combined) to nearest $1,000
    - Names of subcontractor’s key personnel and their % effort
    - Indicate whether subcontractor is domestic or foreign
FF (Biographical Sketch)






 Increase page limit from 2 to 3 pages to accommodate required new section describing information on research projects relevant to the submitted application (ongoing or completed during the last three years) for the PI and other key personnel. List each by agency, award number, and amount. Include individual’s major goals and responsibilities for each project. Sample Biographical Sketch.
GG (Other Support)

 No longer required- selected information is now captured in BioSketch
HH (Resources)
 No change
II (Checklist)


 Complete as usual, except add list of exclusions from F&A for each year of the project under "Explanation" section 3a. Sample Checklist.
JJ (Personnel Report)
 No change
KK (PI/PD Personal Data)

 No change

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