Department

1. Contacts Ralph Pardue for explanation of contract, if necessary. Ralph may be reached at 852-8227 or by email. The procurement card may be used if only a one-day trip. If multiple days, a purchase order must be used to reserve the vehicle.
2. Enters requisition (if multiple day trip) and obtains purchase order number; makes an on-line reservation or calls Thrifty Car Rental with PO # or procurement card (for one-day trip) to reserve vehicle.
3. The vehicle should be leased or rented in the name of the University.  The rental agency may require a department contact name to be on the form; if this is the case, then write "University of Louisville / (contact name)."
4. List the University of Louisville's business address:  1900 Arthur St., Suite 100, Louisville, KY 40208-2768, not your home address, on the contract.
5. Insurance:  The University carries automobile insurance coverage on the vehicle and the employee on official University business ONLY.  Therefore, when using the rental vehicle for official University business, it is not necessary to purchase insurance offered by the rental agency.  For more information, see Risk Management's vehicle use policy.