Purchasing 8.00

Non-Competitive Negotiation/Single Source

A contract may be established by non-competitive negotiation for sole source purchases where competition is not feasible as determined by the Department of Purchasing in accordance with KRS 45A.095. Sole source is a situation in which there is only one (1) known capable supplier of the commodity or service, created by the unique nature of the requirements, compatibility with existing equipment, the supplier, or market conditions. Price is not a consideration in support of a sole source decision.

Department prepares a sole source justification letter to the appropriate Buyer along with an electronic requisition. The letter explains the nature of the commodity/service, describing uniqueness of situation and why this is the only item suited for their purpose. Attaches descriptive literature and any other supporting documentation.