Department

1. Identifies need to purchase fuel for vehicles owned by the University of Louisville department.  On Purchasing website, completes the Fuel Card/PIN# Order Form.  This form is to be used to request additional and/or replacement cards, order new cards, and to order or delete PIN numbers.  The completed form will be submitted electronically to the Department of Purchasing.

Purchasing

1. Reviews the Fuel Card/PIN# Order Form.  Completes the necessary Purchasing forms to order department request from fuel provider.  Submits order.
2. Purchasing receives fuel card from provider and contacts department for card pickup.

Department

1. Card Pickup:  The U of L department ordering the card will be required to sign the Fuel Card Log and Fuel Card Program Agreement Form when pickup up the fuel card.  The card(s) must be picked up in the Department of Purchasing by the department individual authorized to order card(s).  If this individual requests another individual to pick up the card(s), it must be requested in writing to Department of Purchasing, Attn: Alma Brandon. 
   PIN#:  Fuel provider will email PIN number(s) to department contact.