Procurement Services Forms
Authorization for Move Form (Employee Move)
Authorization for Move Form (Office/Lab)
Authorization to Trade University Equipment or Vehicle
Bidder's List Application Form (to be completed only by vendors wanting to be placed on the Bid/RFP list)
Cellular/Mobile Device and Service Plan Stipend Request Form
Component Purchases Resulting in Equipment in Excess of $1,000
Kentucky Sales and Use Tax Exemption on Purchases
Liquidation Request Form - This form should be used by departments to liquidate remaining encumbrances. If the Purchase Order has had no AP activity posted against it, the receiver must be canceled and the Buyer in Purchasing contacted to cancel the Purchase Order and Requisition. If the Purchase Order has had AP activity posted against it, complete the form and select "Submit." No partial liquidations to reduce the amount of the open encumbrance can be processed; only full liquidations are possible. Questions regarding this form or procedure should be directed to POSYS@louisville.edu .
Request to Purchase Motor Vehicle
Single/Sole Source Justification Instructions and Form *(Note: Not to be used for Personal Services Contracts)*
PERSONAL SERVICE CONTRACT FORMS
Request for Proposal Instructions and Form
OTHER DEPARTMENTAL FORMS
Inventory Control/Surplus Property Forms
KENTUCKY PREFERENCE CLAIM FORMS
Vendors claiming either Kentucky Resident Bidder Status or Qualified Bidder Status under KRS 45A.490 to 45A.494 shall submit with bid/proposal the appropriate claim form with supporting documentation of the respective status. Claims for Resident or Qualified Status not submitted at time of bid will not be accepted.
ARCHITECT/ENGINEER, CONSTRUCTION, AND RENOVATION FORMS
The multi-part paper copy of the Invoice and Change Order forms for Construction and Renovation projects have been discontinued, and have been replaced with the following electronic PDF version of these same documents. both are created to enable you to type directly on the form.
Submission of forms: Invoice and Change Order forms still require original signatures; therefore, they must be submitted in hard copy format from the submitting firm, and CAN NOT be submitted electronically. Firms (AE, CM's and General Contractors, etc.) shall submit a single page invoice or change order document along with complete backup information to the: Owner Representatiave, UPDC, PPD, etc., as established in the contract documents for review and approval. Failure to comply may delay payment or authorization to your firm.
Questions regarding this process should be addressed to Amber Horn .
Invoice/Receiving Report for Technical Services and Construction Contracts