Leasing Administration

Leasing Administration is tasked with facilitating the process of leasing real property. The following guidelines are provided as a reference to indicate an approximate time frame for the lease process. For equipment or vehicle leasing, please check purchasing information.

Where to Start

  • Complete the Space Request Form
    • Define occupancy, Lessor, Tenant/3rd Party, Sublessor, Sublessee
  • Space information to be sent to Purchasing to create a Request for Proposal (RFP)
  • Purchasing posts RFP
  • Once RFP is selected, purchasing sends a Letter of Intent to Award to potential Landlord/Tenant
  • Leasing Administration creates lease with RFP details then routes to department, legal, risk management, facilities management then routes for final signature.
Estimated Time for Completion of Lease Request
Annual Lease CostApproval AuthorityEstimated Time Needed
Less than $100,000Senior Associate Vice President for Operations1 – 3 months
$100,000 - $200,000Senior Associate Vice President for Operations, Capital Projects and Bond Oversight Committee (CPBO)3 – 6 months
Over $200,000Senior Associate Vice President for Operations, Capital Projects and Bond Oversight Committee (CPBO), and UofL Board of Trustees6 – 12 months

Staff: Bobbi Carlton, Leasing Manager, bobbi.carlton@louisville.edu, 502-852-0205