Procure-to-Pay Initiative (New UofL Purchasing Guidelines & Tools)

Effective January 1, 2015, the University will implement several procure-to-pay updates.  Some of these changes are based on recommendations that were made during an external review of University business practices, however the additional reasons for implementing these changes are related to increasing operational efficiencies, providing procedural clarity, strengthening contracts and improving internal controls over purchases.

All changes listed below will have an effective date of January 1, 2015 other than the elimination of Blanket POs, which is effective July 1, 2015.

• The ProCard must be used, if accepted by the vendor and not restricted by ProCard policies, for all purchases less than $2,500.  Purchasing must continue to execute contracts/departmental agreements, when applicable, prior to ProCard use.
• Eliminate, or significantly reduce, employee reimbursements for expenses not related to travel.
• Eliminate Blanket POs.

In an effort to assist with these changes and to provide consistent guidance on the proper methods for procuring common commodities, a procure-to-pay grid has been created and is available as an ongoing reference.

Links to all relevant documents can found on the Purchasing website at: http://louisville.edu/purchasing/procure-to-pay-guidelines

If you have any questions regarding these changes, please contact Purchasing, ProCard, or the Controller’s Office for assistance.