Procedures for Fleet Fuel Program
- Identifies need to purchase fuel for vehicles owned by the University of Louisville.
- Appoints a fuel card coordinator. Only a fuel card coordinator can request cards and PIN numbers.
- Completes the Fuel Card Order Form and/or PIN# Order Form. (Forms should be sent via email to firstname.lastname@example.org.)
- Reviews the Fuel Card and PIN# Order Forms.
- Submits forms to the fuel card provider.
- Contacts the vehicle coordinator when the card or PIN is ready.
- Card Pickup: The vehicle coordinator will be required to sign the Fuel Card Log at the time of pickup. If the vehicle coordinator cannot be present at the time of pickup, a request must be made in writing to the ProCard Office, email@example.com.
- PIN#: ProCard Office will email PIN number(s) to the vehicle coordinator.