Fuel Card Procedures

Department

  1. Identifies need to purchase fuel for vehicles owned by the University of Louisville.
  2. Appoints a fuel card coordinator.  Only a fuel card coordinator can request cards and PIN numbers.
  3. Completes the Fuel Card Order Form and/or PIN# Order Form.  (Forms should be sent via email to procard@louisville.edu.)

 

ProCard Office

  1. Reviews the Fuel Card and PIN# Order Forms.
  2. Submits forms to the fuel card provider.
  3. Contacts the vehicle coordinator when the card or PIN is ready.

 

Department

  1. Card Pickup:  The vehicle coordinator will be required to sign the Fuel Card Log at the time of pickup.  If the vehicle coordinator cannot be present at the time of pickup, a request must be made in writing to the ProCard Office, procard@louisville.edu.
  2. PIN#:  ProCard Office will email PIN number(s) to the vehicle coordinator.