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Personnel Committee Minutes -- June 25, 2001 -- Board of Trustees -- University of Louisville

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Minutes of the Personnel Committee
of the University of Louisville Board of Trustees

The Personnel Committee of the Board of Trustees of the University of Louisville met on Monday, June 25, 2001, in the Jefferson Room of Grawemeyer Hall with the members present and absent as follows:

Present: Mrs. Linda Wallbaum Cauble, Chair, Presiding
Mrs. Melissa Shuter
Mr. Darryl Owens
Mr. J. Chester Porter
Mrs. Beth Worland
Absent: Mr. Grant Helman
Other Trustees Present:
Dr. Rick Feldhoff
Mr. William Mulloy
Mrs. Ann Ford Cobb
Mr. Nathaniel Green
Mr. Ulysses L. Bridgeman, Jr.
Mrs. Joyce Hagan Schifano
Mrs. Sandra Metts Snowden
Mrs. Mary Yarmuth
Mr. Carlton Brown
Mr. Kevin Cogan
Trustees Absent: Mr. Mike Livingston
M. Jessica Loving
Mr. T. W. Samuels, Jr.
Mrs. Marie Abrams
From the University:
Dr. John W. Shumaker, President
Dr. Ron Moore, Vice President for Information Technololgy
Dr. Denise Gifford, Vice President for Student Affairs
Mr. Mike Curtin, Director, Office of Planning and Budget
Ms. Susan Ingram, Asst. Director, Office of Planning and     Budget
Dr. Russell Prough, Associate Vice President, Health Affairs
Ms. Rae Goldsmith, Assistant Vice President, University     Relations
Dr. Dale Billingsley, Office of the Provost
Dr. David Howarth, Office of the Provost
Mrs. Carolyn Cochran, Office of the Provost
Mr. John Drees, News and Public Information
Dr. Eugene Gilchrist
Ms. Trisha Wolf, Board Liaison
Mrs. Debbie Dougherty, Board Liaison
Dr. Mark Rothstein, School of Medicine

I. Call to Order

Having determined a quorum present, Chair Cauble called the meeting to order at 3:35 p.m.

Minutes, May 14, 2001

Mrs. Shuter made a motion,, which Mr. Porter seconded, to approve the minutes of May 14, 2001 meeting of the Personnel Committee. The motion passed unanimously.

II. Action Item: Revisions to Redbook

Dr. Billingsley informed the Committee about the two objectives from the 1992-94 revision:

  • To increase administrative flexibility in the assignment of faculty resources, and
  • To improve institutional and individual accountability for faculty time and expertise.

Dr. Billingsley said the "Boyer model" was thought to include several features that would successfully implement these objectives above, but after more than six years' experience, faculty, unit and central administration agree that the model is inadequate for the teaching, research and service missions of this university.

He advised that by agreement of the faculty and administration, the Redbook revisions return to and refine the traditional teaching-research-service model of faculty assignment and evaluation with changes in the Redbook and Minimum Guidelines to address the original goals of the Board as follows:

  • To address the flexibility issue, the changes simplify the categories of non-tenurable faculty and allow for a wider range in the ratio of tenured-tenurable faculty to non-tenurable faculty.

  • To address accountability, the changes establish an annual workplan as the metric for all personnel reviews, with consequential changes in the faculty review and promotion process and its documentation.

Dr. Billingsley said the President's recommendation includes an aggressive schedule for revision of unit personnel documents, but the collaborative process that led to the present proposal should expedite the work so that the unit documents can be in place by this time next year. Dr. Billingsley further advised a thorough review of the faculty grievance process is still underway.

In response to Chair Cauble's question concerning the effective date of January 1, 2002, Dr. Billingsley stated that although the effective date currently is different than the calendar for personnel actions, assuming this provision is approved, all units will move to an annual calendar so it will coincide with this date.

Dr. Fedlhoff commented this was a long and arduous undertaking, and he considered it a triumph for administration, realizing a greater than 99% agreement.

Mrs. Shuter made a motion, which Mrs. Worland seconded the motion to

Approve the following with regard to the Redbook, effective January 1, 2002:

That REDBOOK Chapter 3 Article 3 Section 3.1 be amended by the addition of the following sentence as the second paragraph in that section: "A majority of faculty in any academic unit shall be probationary or tenured";

That REDBOOK Chapter 4 be amended to read as indicated in the draft text attached to this recommendation, including the addition of two appendices as indicated; and

That the "Minimum Guidelines for Promotion, Tenure and Periodic Career Review" and the "Minimum Guidelines for Performance-Based Salary Increases" (approved by the Board of Trustees in September 1994) be amended by the substitution of the draft "Minimum Guidelines for Faculty Personnel Reviews" attached to this recommendation;

That the Board of Trustees approve February 1, 2002 as the date certain for the units to submit their conforming bylaws and personnel document revisions for simultaneous review by the President (or his designee) in the case of the bylaws and by the Faculty Senate and the President (or his designee) in the case of the personnel documents;

That the Board of Trustees establish the date of April 22, 2002 as the date in which all conforming unit bylaws and personnel documents shall be submitted to the Board for final approval (with review by the Personnel Committee on March 25, 2002); and

That the Board of Trustees instruct the Provost after one year to conduct a review of Redbook Section 4.3.3, Work Outside the University,--in consultation with the Faculty Senate-- and report to the Board in January 2003 on its effectiveness.

The motion passed unanimously.

III. Executive Session

Chair Cauble asked for a motion to go into Executive Session to discuss personnel matters. Mr. Porter made a motion, seconded by Mrs. Shuter to convene executive session to discuss personnel matters. The motion passed unanimously.

IV. Open Meeting Reconvenes

Chair Cauble reconvened the open session of the Personnel Committee at 3:48 p.m. She reported the committee discussed the monthly personnel actions. Mrs. Shuter made a motion, which Mr. Porter seconded to approve the

President's recommendations regarding the monthly personnel actions (copy attached).

The motion passed unanimously.

V. Other Business

There was no other business.

V. Adjournment

Mrs. Shuter made a motion that Mrs. Worland seconded, which passed unanimously, to adjourn the meeting at 3:50 p.m.

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