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ASA Committee Minutes -- March 13, 2003 -- Board of Trustees -- University of Louisville

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MINUTES OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE
UNIVERSITY OF LOUISVILLE BOARD OF TRUSTEES

The Academic and Student Affairs Committee met on March 13, 2003 in the Jefferson Room of Grawemeyer Hall, with members present and absent as follows:

Present: Mr. Milton M. Livingston, Chair
Mr. Christopher J. Marlin, Vice Chair
Ms. Virginia C. Brown
Ms. Donna Tinsley Denny
Prof. David Ensign
Ms. Joyce Hagen
Ms. Sandy Metts Snowden
Other Trustees Present: Mrs. Marie K. Abrams
Mr. Ulysses L. Bridgeman, Jr.
Ms. Linda Wallbaum Cauble
Mr. Kevin Cogan
Mr. Owsley B. Frazier
Mr. Nathaniel E. Green
Mr. Grant Helman
Ms. Elizabeth Worland
From the University: Dr. James Ramsey, President
Dr. Shirley Willihnganz, Acting Provost
Dr. Joel A. Kaplan, Vice President for Health Affairs
Dr. Nancy C. Martin, Vice President for Research
Mr. Larry L. Owsley, Vice President for Finance & Administration
Dr. Ron Moore, Vice President for Information Technology
Mr. Joseph S. Beyel, Vice President for Development & Alumni
Dr. Gene Gilchrist, Vice President for New Ventures
Mr. Mike Curtin, Director, Office of Planning & Budget
Dr. David Howarth, Associate Provost
Dr. Dale Billingsley, Associate Provost
Mr. William Morison, Director, University Archives
Dr. Mickey Wilhelm, Associate Dean, Speed Scientific School
Ms. Carolyn Cochran, Assistant to the Provost
Ms. Rae Goldsmith, Associate V. P. for University Relations
Mr. John Drees, Communications and Marketing
Mrs. Kathleen M. Smith, Assistant Secretary, Board of Trustees
Ms. Debbie Dougherty, Board Liaison, President's Office

I. Call to Order

Having determined a quorum present, Chair Livingston called the meeting to order at 2:00 p.m. Chair Livingston welcomed new member, Ms. Donna Tinsley Denny to the Committee.

  • Approval of Minutes, January 9, 2003

Ms. Brown made a motion, which Prof. Ensign seconded, to approve the minutes of January 9, 2003. The motion passed unanimously.

II. Action Item: Approval of the Certificate in Logistics and Distribution

Acting Provost Willihnganz introduced Dr. Mickey Wilhelm. Dr. Wilhelm reported the faculty of the College of Arts and Sciences, College of Business and Public Administration, and Speed Scientific School recommend the creation of an academic Certificate Program in Logistics and Distribution. The interdisciplinary graduate certificate in Logistics and Distribution primarily will attract individuals working in the logistics and distribution field who aspire to increase their general knowledge.

In 1996, the Greater Louisville Economic Development Partnership and Greater Louisville Inc. (GLI) identified logistics and distribution as an economic growth niche for the Louisville metropolitan area. In response to this community need, the University developed this certificate program and targeted the field to achieve national prominence as a part of the Challenge for Excellence initiative. He noted this is the only such program in the state and is considered to be a key component in the strategic plan of the GLI Logistics Network. It will be used to support efforts to promote business and community prosperity by creating value through world-class logistics.

Acting Provost Willihnganz remarked that everyone who has reviewed the proposal praised it as the best to come forward. She noted its effective date would be Fall 2003. In response to Mr. Green's inquiry regarding the anticipated beneficiaries of this program, Dr. Wilhelm reported this program is intended for use by those who possess an undergraduate degree and qualify for admission to graduate school. Ms. Abrams asked about the competitive effect this may have on other graduate level programs. Dr. Wilhelm responded that due to its uniqueness, this certificate program will not compete with other graduate level programs; it provides in depth course study for students working in supply distribution companies. He stated that a certificate program is similar to a degree, but has a more intense, focused regimen. Ms. Abrams inquired about the possibility of creating a degree program in logistics and distribution. Dr. Wilhelm acknowledged that possibility in the future. Acting Provost Willihnganz pointed out that there is an interdisciplinary master's degree program that would accommodate this certificate program. Dr. Wilhelm observed that the Industrial Engineering Program of the Speed Scientific School is considering a sequence of courses to allow a concentration in engineering logistics within current master of engineering degree. The College of Business and Public Administration is also looking at a series of courses to allow specialization in logistics and distribution as part of the MBA program.

Vice President Martin noted two critical areas in GLI's visioning report for the University are biomedicine and logistics & distribution. The University is trying to grow in these areas. Dr. Wilhelm is providing leadership for the logistics and distribution group now. She expressed her hope that the entire curriculum will develop to support this logistics initiative in our community. Ms. Snowden made a motion, which Ms. Hagen seconded, to approve the

President's recommendation that the Board of Trustees approve the creation of a Certificate Program in Logistics and Distribution.

The motion passed unanimously.

III. Action Item: Approval of the Modification to the Notification of Students'
Privacy Rights Under FERPA

Acting Provost Willihnganz introduced Dr. Bill Morison, Director of University Archives. Dr. Morison noted that this new policy would replace the current student records policy. He summarized the guidelines that explain to students their rights. The federal Family Educational Rights and Privacy Act of 1974 (FERPA) affords certain rights to students concerning their education records and requires colleges and universities to conform to fair information practices.

In the late 1970s, FERPA required universities to publish their student records policies. In 1978, the U of L Board of Trustees approved the university's first student records policy; in 1985, the board approved a revision of the policy. As amended in 1996, FERPA no longer requires institutions to have a written "policy" statement. It does, however, require universities to issue a "notification" statement. This new, short document closely follows the "Model Notification of Rights under FERPA for Postsecondary Institutions" provided by the FERPA Compliance office of the U. S. Department of Education. The University Student Records Committee has approved it.

In order to provide guidance to the university community in complying with the requirements of FERPA, the Student Records Committee also created a "Guidelines" document, which will be available on the university's web pages. It is entirely consistent with FERPA and its regulations, including changes made by the USA PATRIOT Act of 2001. The guidelines do not require board approval, and future revisions will be made with the approval of the Student Records Committee, the Provost, and the President. In response to Prof. Ensign's inquiry regarding the timing of the notice to students, Dr. Morison offered several plans for the notice: the University's website, college catalogues, during registration, the Cardinal newspaper, and other various outreach efforts to communicate. Ms. Brown made a motion, which Prof. Ensign seconded, to approve the

President's recommendation that the Board of Trustees approve the "Notification of Students' Privacy Rights under FERPA," attached.

The motion passed unanimously.

IV. Action Item: Approval of Honors Notation on Diplomas and Transcripts

Acting Provost Willihnganz reported the University Honors Scholars Program represents what Phi Beta Kappa defines as the "full sequence of Honors courses." The program exceeds the guidelines set by the National Collegiate Honors Council (NCHC) for graduation with an Honors degree or equivalent. Students completing the requirements will have taken a minimum of 20% of their courses in the Honors Program and will graduate with an overall GPA of at least 3.50, the level used by most colleges for graduation with cum laude. She noted that recognition of students actively participating in the University Honors Program has been in place since 2001. However, recognition of students completing the more rigorous requirements for graduation as University Honors Scholars is not yet in place. The Director of the program and the Dean of the College of Arts and Sciences recommend that these scholars be formally recognized as University Honors Scholars in the same manner as graduation with Honors dictates by so designating the achievement on the diploma and the transcript. In response to Mr. Livingston's inquiry regarding the required GPA for this designation, Dr. Willihnganz stated an overall 3.5 GPA was required. Ms. Snowden made a motion, which Ms. Brown seconded, to approve the

President's recommendation that the designation of University Honors Scholar be indicated on the diplomas and transcripts of the qualified participating students beginning with degrees awarded May 2003.

The motion passed unanimously.

V. Action Item: Approval of Tuition for Supplemented Courses

Chair Livingston reported this recommendation was withdrawn. He noted that when it comes to the Board, it will go to the Finance Committee due to resource consideration.

VI. Adjournment

Ms. Snowden made a motion, which Prof. Ensign seconded, to adjourn the meeting at 2:16 p.m. The motion passed unanimously.

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