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ASA Committee Minutes -- October 28, 2002 -- Board of Trustees -- University of Louisville

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MINUTES OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE
UNIVERSITY OF LOUISVILLE BOARD OF TRUSTEES

The Academic and Student Affairs Committee came together on Monday, October 28, 2002 in the Jefferson Room of Grawemeyer Hall at 2:30 p.m. with members present and absent as follows:

Present: Mr. Christopher J. Marlin, Vice Chair, Presiding
Mrs. Marie K. Abrams
Mr. David Ensign
Absent: Mr. Milton M. Livingston
Ms. Sandra Metts Snowden
Ms. Mary A. Yarmuth
Trustees Present: Mr. Ulysses L. Bridgeman, Jr.
Ms. Virginia C. Brown
Ms. Linda Wallbaum Cauble
Mr. Kevin D. Cogan
Mr. Nathaniel E. Green
Mr. Grant M. Helman
Ms. Jessica S. Loving
From the University:
Dr. James R. Ramsey, President
Dr. Shirley Willihnganz, Acting Provost
Ms. Angela Koshewa, University Counsel
Dr. Nancy C. Martin, Vice President for Research
Mr. Larry Owsley, Vice President for Finance & Administration
Dr. Joel Kaplan, Vice President for Health Affairs
Dr. Ron Moore, Vice President for Information Technology
Mr. Dan Hall, Vice President, University Relations
Dr. Eugene Gilchrist, Vice President for New Ventures
Mr. Mike Curtin, Director, Office of Planning & Budget
Mrs. Terri Rutledge, Associate Vice President for Finance &    Administration
Dr. Linda Shapiro, Associate Provost
Mr. David Barker, Director, Audit Services
Ms. Rae Goldsmith, Associate V. P. for Communications &    Marketing
Mr. John Drees, Director, Communications & Marketing
Mr. Ken Dietz, Director, Planning/Design/Construction
Ms. Carolyn Cochran, Assistant to the Provost
Mrs. Kathleen M. Smith, Assistant Secretary
Ms. Trisha Wolf, Board Liaison, President’s Office
Mrs. Debbie Dougherty, Board Liaison, President’s Office

II. Call to Order

Having determined no quorum as of 2:40 p.m., Vice Chair Marlin agreed the Committee could listen to scheduled information items.

II. Information Item: Intellectual Property Report

Vice President Martin presented the Intellectual Property Report. She shared the following highlights of the annual report for Fiscal Year 2002:

  • royalty and associated income of $221,348: 179% increase
  • record number of invention disclosures received: 60% increase
  • thirty patent applications filed: 30% increase
  • four license and option agreements, three to local start-up companies
  • three agreements with an equity stake to ULRF
  • assistance with defeat of proposed Senate Bill 2031

Vice President Martin further noted the existing Intellectual Property policy is five years old and the University will re-evaluate the policy this year.

III. Information Item: Community Park

Vice President Gifford distributed a proposed Greek Park timeline. She shared the following highlights of the document: 1) open forums began one year ago; and 2) many groups in Greek Row houses have begun to discuss two different concepts presented to them. The first concept included townhouses. Upon receiving input from students, University officials also presented a residence hall concept. A task force was charged to come back with its recommendation; however, the task force liked both concepts. Dr. Gifford noted Phase I would build housing directly behind Greek Row. She stated that although the residence hall will not be occupied exclusively by Greek organizations, she anticipated they would heavily utilize the building. Phase II would include a renovation of houses along Greek Row. Dr. Gifford said that because many Greek groups exceeded their utilization of these old homes, Phase II will involve renovating the houses to university standards. In response to Mr. Helman’s question regarding ownership of the existing properties, Vice President Gifford reported that Sigma Kappa and Lambda Chi own their houses, noting that one owned only the house, the other owned the land and house. In response to Mr. Green’s inquiry concerning funds for the renovation, Vice President Gifford indicated the financing details have to be worked out. In response to Mr. Ensign’s question concerning parking, Vice President Gifford stated that a parking study was completed October 15 and disbursed to student groups on October 22. The study showed that after all the construction in this area was completed, the University would be approximately 170 parking spaces short of the maximum spaces required. She reported that the University Parking Office is working to identify spaces to meet that need. In response to Mr. Green’s question concerning African-American fraternities, Vice President Gifford reported that she has addressed diversity from the onset to ensure a community environment. She noted that National Pan-Hellenic Council members participated in two meetings. In response to Ms. Brown’s question about the status of existing buildings if groups opt for the new structures, Dr. Gifford stated that the University will carefully evaluate the condition of the houses and determine if they should be demolished or renovated for another RSO. Vice President Owsley reiterated the housing safety issue, noting that the University has already razed one building that was unable to meet safety standards. In response to Mr. Green’s question concerning liability, Vice President Owsley said the University leases the buildings to groups, and the groups have the responsibility to maintain the facilities. He stated the leases place the burden on the tenants. He further stated the University is responsible for structural issues. In response to Vice Chair Marlin’s question concerning assignment of buildings, Vice President Gifford said the University would ask the task force for a fair and equitable strategy to address building assignments. Vice President Owsley noted the very modest rental rate of $475 month. One issue for final resolution is the provision of short-term leases, which the University has offered, according to Mr. Owsley.

IV. Adjournment

The group disassembled after discussing these information items.

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