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U of L Board of Trustees Meeting

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November 10, 2005: Meeting of the Board of Trustees

The members of the University of Louisville Board of Trustees met on Thursday, November 10, 2005, in the Jefferson Room of Grawemeyer Hall, with members present and absent as follows:

Present:
Mr. J. Chester Porter, Chairman
Ms. Marie Abrams
Mr. William Brammell, Jr.
Mr. Kevin Cogan
Ms. Donna Tinsley Denny
Mr. William Forman
Dr. Salem George
Mr. Nathaniel Green
Ms. Margaret Handmaker
Dr. Robert Curtis Hughes
Ms. Jessica Loving
Prof. William Pierce
Mr. Steve Poe
Ms. Sandra Metts Snowden
Mr. William Stone
Ms. Elizabeth Worland

Absent:
Mr. Ulysses L. Bridgeman, Jr.
Mr. Tommie Burns
Mr. Owsley B. Frazier
Mr. Grant Helman

From the University:
Dr. James R. Ramsey, President
Dr. Shirley Willihnganz, Executive Vice President and Provost
Ms. Angela D. Koshewa, University Counsel
Dr. Larry Cook, Executive Vice President for Health Affairs
Mr. Dan Hall, Vice President for External Affairs
Mr. Ron Moore, Vice President for Information Technology
Mr. Larry Owsley, Vice President for Business Affairs
Mr. Mike Curtin, Vice President for Finance
Dr. David Howarth, Associate University Provost
Dr. Mordean Taylor-Archer, University Vice Provost
Dr. Robert Felner, Dean, College of Education and Human Development
Dr. Alvin Herring, Director, Muhammad Ali Institute
Dr. Stacy Bailey-Ndiaye, Associate Director, Muhammad Ali Institute
Dr. Ralph Fitzpatrick, Special Assistant to the President
Dr. Gale Rhodes, Director, Delphi Center
Mr. Ron Schildknecht, Delphi Center
Ms. Anne Rademaker, Controller’s Office
Ms. Terri Rutledge, Asst. VP for Business Affairs
Ms. Carolyn Cochran, Provost’s Office
Ms. Kathleen M. Smith, Assistant Secretary
Ms. Debbie Dougherty, Board Liaison

I. Call to Order

Having determined a quorum present, Chairman Porter called the meeting to order at 1:35 p.m.

II. Consent Agenda

A. Approval of Minutes

  • Minutes from Special Board Meeting, 10/06/05

B. From the Personnel Committee

  • Approval of Amendment to Redbook Regarding Brandeis School of Law Faculty Policies for Reappointment, Promotion, Tenure and Periodic Career Review
  • Approval of Recommendation Concerning Language Change in Policy and Procedure for Performance Review of Deans
  • Approval of Recommendation Concerning the Shared Leave Program
  • Approval of Monthly Personnel Actions
  • Approval of Appointment to the QCCT Board of Directors
  • Approval of Minerva Award

C. Approval of Candidates for Degrees, December 2005

Chairman Porter read the roll of consent agenda items. Hearing no objections, Ms. Denny made a motion, which Ms. Metts seconded, to approve the consent agenda. The motion passed unanimously.

III. Information Item: Presentation by Dr. Tony Newberry, President, KCTCS

President Ramsey introduced Dr. Tony Newberry, President of Jefferson Community & Technical College (JCTC). Dr. Newberry recognized the significance of House Bill 1 and its Education Improvement Act with its nine mandates for KCTCS. Dr. Newberry explained JCTC had locations in southwest Jefferson County, Carroll and Shelby Counties and was the largest public, comprehensive community college under the governance of the Kentucky Community and Technical College System. The College is committed to providing access to educational services and lifelong learning opportunities as well as promoting economic growth and development. Mission essentials of the College include access and attainment plus workforce development. JCTC boasts 70 distinct fields of study, with over 300 degree, diploma and certificate options. Dr. Newberry discussed the many partnerships of JCTC, highlighting Metropolitan College, UofL Pathways to Success, and ULTRA (UofL Transfer Program). Mr. Stone complimented Presidents Ramsey and Newberry on the relationship between UofL and JCTC and recognized the significance of House Bill 1 in the establishment of this partnership.

IV. Information Item: Update on Signature Partnerships by Dean Robert Felner, Dr. Ralph Fitzpatrick and Mr. Dan Hall.

President Ramsey reported about a year ago, the University reviewed its partnerships with community organizations. The review showed units and faculty were involved in almost 1,500 relationships utilizing the expertise of the University’s faculty. With the leadership of Dean Robert Felner and his co-chair Alice Houston, a university-wide board has begun to coordinate and manage these partnerships. Dan Hall and Ralph Fitzpatrick have actively supported the Board’s activity, and they shared information about the significant impact U of L is having on our community. President Ramsey asked Dean Felner, Mr. Hall and Dr. Fitzpatrick to brief the Board on the Partnership Initiative.

Dean Felner and Ms. Alice Houston serve as co-chairs of the Partnership Board. Dr. Felner summarized the Board’s strategic priorities: 1) provide educational excellence for student success; 2) build our research enterprise; 3) be a diverse, open accessible campus; 4) collaborate and be a community partner; and 5) institutional accountability and effectiveness. The University’s challenges have been to develop partnerships that are strategic, systematic, systemic and sustainable. The survey produced many existing partnerships that included local metropolitan area government agencies and businesses, community-based and health-care organizations, state and regional agencies, and collaborative programs with K-12 educational institutions. The University assessed its partnerships in terms of the expected outcomes, impact of the University’s work in the community organizations/agencies, and the value added benefit to both the University and the community. Dr. Fitzpatrick stated the charge to the Partnership Board included identifying and prioritizing the partnerships and recommending to the Office of the President additional partnership opportunities. Dr. Fitzpatrick said the community partners included Metro Government, Jefferson Community Schools, Metro United Way, Jefferson County Health Department, Louisville Urban League, Greater Louisville, Inc., Louisville Central Community Centers , Faith-based institutions, and health care organizations.

Mr. Hall noted the implementation plan included internal and external consultation, survey of existing partnerships, identifying and establishing specific goals and program development. He summarized the goals: 1) implement Every 1 Reads program in three local schools; 2) establish five major collaborations as pilots for signature partnership strategy; and 3) approve business plan for creation of ongoing Center for Signature Partnership Initiative.

Dr. Fitzpatrick explained the next steps include convening an expert panel, conducting community forums, defining program objectives, enhancing existing partnerships, and developing new partnerships. Dr. Fitzpatrick acknowledged the excellent collaboration efforts of Dr. Mordean Taylor-Archer and Dr. Marty Bell, Jefferson County Public Schools .

President Ramsey thanked Dean Felner, Dr. Fitzpatrick and Mr. Hall for an excellent presentation and for making a commitment to channel the partnerships into excellent opportunities for making a real meaningful difference. Ms. Loving volunteered to participate in the Every 1 Reads program. Ms. Snowden and Ms. Worland inquired about funding issues. President Ramsey explained there may be some options for the General Assembly to allocate funds focused on achieving these goals. Dr. Fitzpatrick thanked the three constituent representatives for appearing before their respective governing bodies and being so supportive of this initiative.

V. Action Item: Approval of Audited Financial Statements for Year Ending June 30, 2005 (Includes the Consolidated Schedule of Expenditures of Federal Awards and Other Reports Required by OMB Circular A-1333 for the Year Ended June 30, 2005)

President Ramsey asked Vice President Curtin to review the audited financial statements. Vice President Curtin reported the consolidated financial statements of the University of Louisville and Affiliated Corporations represent the University’s good management of its assets. Mr. Curtin stated the external auditors issued a clean, unqualified opinion, and he summarized financial highlights:

  • The University’s financial position remains strong at June 30, 2005 with assets of $782.2 million and liabilities of $249.8 million. Net assets, which represent the residual interest in the University’s assets after liabilities are deducted, were $532.4 million as of June 30, 2005.
  • Gross tuition and fees were $129.0 million for the year ended June 30, 2005, an increase of $15.4 million, or 14% compared to the $113.6 million reported in the previous year. Approved tuition rate increases for 2004-05 generated approximately $11.3 million in additional tuition revenues. Increased enrollments contributed an additional $2.5 million.
  • Total general fund appropriations from the Commonwealth were $156.3 million for the year. Appropriations and certain other revenues and expenses are reported under Government Accounting Standards Board (GASB) Statement No. 35 as non-operating revenues.
  • Operating revenues amounted to $430.2 million and operating expenses were $584.5 million resulting in a net operating loss of $154.3 million. When adjusted for $156.3 million in state appropriations and $26.6 million in other net non-operating revenues, net assets of the University increased by $28.6 million for the year ended June 30, 2005

Ms. Loving made a motion, which Mr. Stone seconded, to approve the

The President recommendation that the Board of Trustees approve the financial statements for the period ending June 30, 2005 and 2004 and Independent Auditor’s Report as presented under Governmental Accounting Standards Board (GASB) 34.

The motion passed unanimously.

VI. Action Item: Approval of Endowment Matches

President Ramsey reported as required by the CPE that, the Board must approve the University’s request for endowment matches. There are eight proposals ready for submission to the CPE for Bucks for Brains matching funds. Ms. Abrams made a motion, which Ms. Loving seconded, to approve the

President’s recommendation that the Board of Trustees approve the establishment of a new endowed chair in autoimmune disease in the School of Medicine that will be matched by the Commonwealth’s Research Challenge Trust Fund; and

authorize the Chair of the Board of Trustees to execute any documents required to complete the creation of this new endowed fund.

President’s recommendation that the Board of Trustees approve the establishment of a new endowed chair in international pediatrics in the School of Medicine that will be matched by the Commonwealth’s Endowment Match Program; and

authorize the Chair of the Board of Trustees to execute any documents required to complete the creation of this new endowed fund.

President’s recommendation that the Board of Trustees approve the establishment of a new endowed fund for cardiovascular research in the School of Medicine that will be matched by the Commonwealth’s Endowment Match Program; and

authorize the Chair of the Board of Trustees to execute any documents required to complete the creation of this new endowed fund.

President’s recommendation that the Board of Trustees approve the establishment of a new endowed fund in the School of Public Health and Information Sciences that will be matched by the Commonwealth’s Endowment Match Program; and

authorize the Chair of the Board of Trustees to execute any documents required to complete the creation of this new endowed fund.

President’s recommendation that the Board of Trustees approve the establishment of a new endowed fund for cardiovascular research in the School of Medicine that will be matched by the Commonwealth’s Endowment Match Program; and

authorize the Chair of the Board of Trustees to execute any documents required to complete the creation of this new endowed fund.

President’s recommendation that the Board of Trustees approve the establishment of a new cancer research endowed fund in the School of Medicine that will be matched by the Commonwealth’s Endowment Match Program; and

authorize the Chair of the Board of Trustees to execute any documents required to complete the creation of this new endowed fund.

President’s recommendation that the Board of Trustees approve the establishment of a new endowed chair in glass arts in the College of Arts and Sciences that will be matched by the Commonwealth’s Research Challenge Trust Fund; and

authorize the Chair of the Board of Trustees to execute any documents required to complete the creation of this new endowed fund.

President’s recommendation that the Board of Trustees approve the establishment of a new endowed fund for international pediatrics in the School of Medicine that will be matched by the Commonwealth’s Endowment Match Program; and

authorize the Chair of the Board of Trustees to execute any documents required to complete the creation of this new endowed fund.

VII. Action Item: Approval of Additional Funds Toward the Cost of Health Insurance for Part-Time Faculty and Staff Enrolled in the Health Plan

President Ramsey explained this proposal initiates a subsidy for health insurance for part-time faculty who meet the eligibility requirements. The Provost has been working closely with the Faculty Senate on this benefit, and President Ramsey asked Dr. Willihnganz to comment. Dr. Willihnganz reported part-time employees with an FTE between 40 to less than 80 percent FTE may participate in the University’s health plan; however, the University makes no contribution to reduce the cost of these plans. Due to the increasing costs of the health plan and in recognition of the contribution that these individuals make to the University’s mission, the University desires to make a contribution to assist these individuals with defraying the cost of health insurance. The recommended $94/ month is commensurate with the amount of subsidy that the University makes to its retired faculty and staff. Dr. Willihnganz noted the fiscal impact to the University is $162,340 ($62,040 in increased costs for the subsidy and $100,300 in increased claim costs not offset by the part-time employee contribution). Ms. Loving made a motion, which Ms. Abrams seconded, to approve the

President’s recommendation that the University provide a $94 per month subsidy toward the cost of health insurance for part-time faculty and staff who enroll in the health plan and who have an FTE of equal to or greater than 40 percent FTE but less than 80 percent FTE.

The motion passed unanimously.

VIII. Action Item: Approval of Security Clearance and Managerial Group

President Ramsey explained this is a routine resolution for the Board to delegate its security duties and responsibilities to the University’s managerial group, and to revise this group according to the individuals listed on the resolution. Approval of the resolution will allow the University to maintain compliance with Federal security regulations. Ms. Worland made a motion, which Ms. Handmaker seconded, to approve the

President’s recommendation that the Board of Trustees adopt the Resolution revising the Managerial Group of the Board of Trustees of the University of Louisville and waiving of security clearance for officers, trustees, and directors not a part of the managerial group (copy available upon request); and

That the President be authorized to take any other steps necessary with regard to agreements or assurances to the Defense Security Service to effect the facility security clearance of the University of Louisville and clearance of its personnel including compliance with the provisions of the National Industrial Security Program Operating Manual or other Federal government policy relating to safeguarding of classified information.

The motion passed unanimously.

IX. Action Item: Authorization for Executive Committee to Act on the Request to Approve the 2006 Grawemeyer Award Winners

Because there is no regular Board meeting next month, President Ramsey requested the Board authorize the Executive Committee in the month of December to approve the Grawemeyer Awards for 2006. This action authorizes the Executive Committee to approve the Award recipients when it is appropriate for the names of the winners to be made public. This procedure follows our past practice of many years, and allows the University to maximize publicity in the home areas of the award winners. Ms. Handmaker made a motion, which Mr. Poe seconded to approve the

Chair’s recommendation that the Executive Committee be authorized to approve the Grawemeyer Awards for 2006.

X. Report of the President

Delphi Center

Provost Willihnganz introduced Dr. Gale Rhodes, Director for the Center for Teaching and Learning and Prof. Marianne Hutti, Associate Director. In July, 2000 the University established the Delphi Center to support faculty who use technology in teaching. Dr. Rhodes explained the expanded mission of the new Delphi Center for Teaching and Learning is promotion of excellence in teaching and learning through:

  • Workshops, conferences and materials to help faculty improve teaching
  • Development or promotion of methods to measure effective teaching and learning
  • Support for both face-to-face and technology-based instruction
  • Research in teaching and learning methodologies
  • Facilitation of campus-wide conversations and activities about the university’s central mission of teaching and learning

Dr. Rhodes reported in December, 2004, the Delphi Center offered students the opportunity to nominate their favorite faculty members. There were 800 nominations that nominated 480 faculty. The Center decided to honor the top 10 at a Celebration of Teaching and Learning. The staff designed and created a DVD to honor these faculty members. Dr. Rhodes showed the DVD to the Board and provided a complimentary copy to each board member. Provost Willihnganz thanked Dr. Rhodes and Ron Schildknecht for putting together the program presentation.

Update on Library Expansion

President Ramsey asked Dean Hannelore Rader to update the Board on the library expansion. Dean Rader boasted over 1.2 million people used the library this year. The library reached its 2 millionth volume goal. The celebration for this achievement is next week using the purchase of the Greatest of All Kind –Story of Muhammad Ali book as the addition to the collection. The dedication ceremony for the new addition to Ekstrom Library is set for February 20, 2006. Plans for the ceremony are going well. Dean Rader discussed the robotics storage capability where the library will be able to store 1.2 million volumes. T he Robotic Retrieval System (RRS) will be housed in a temperature and humidity-controlled structure that has 7,444 steel bins installed in racks arranged in columns and rows. The initial capacity is 600,000 volumes with full capacity of 1.2 million volumes. Selected books and bound journals from the libraries will be in the RRS.

Dean Rader reported the expansion will include:

  • Tulip Tree Café, serving Starbucks ™ coffee and an expanded selection of sandwiches, soups, and desserts
  • Additional seating and study areas
  • Three new library instructional labs
  • New 150 seat auditorium
  • Circulation Desk in new location
  • Robotic Retrieval System (RRS)
  • Designated 24-hour study area
  • The McConnell Center for Political Leadership

Due to space constrictions in the Speed School of Engineering, the entire Kersey Library collection (and staff) will be merged and fully integrated into the planned renovation of Ekstrom Library. Mr. Green, who currently served as a member of the Library Advisory Committee, expressed support for the library. Dean Rader noted that in 2002 University of Louisville became a member of the Association of Libraries. Provost Willihnganz exclaimed how fortunate University of Louisville was to have Dean Rader as its librarian.

Update on Muhammad Ali Institute

President Ramsey asked Dr. Al Herring, Executive Director of the Muhammad Ali Institute for Peace and Justice, to present information to the Board regarding the Institute. Dr. Herring said that drawing strength from the vision and work of Muhammad Ali, the Ali Institute develops initiatives that support human dignity, foster responsible citizenship, further peace and justice, and address the impact of violence in local, state, national and international areas. The Ali Institute has a special concern for young people living with violence in urban areas; therefore, it seeks to equip the young and those working with them to be agents of peace and justice in their communities. Because the Ali Institute recognizes that peace cannot exist in the absence of justice, it strives, through its work and energy, to be an essential contributor to the cause of justice locally and around the world. Whether it is school children in the inner city of Louisville, farmers in rural Central America, teachers in a European capital, or human rights workers in Africa, the Muhammad Ali Institute offers pertinent training, research, and hands-on assistance in support of their interest in creating lasting and effective strategies for peace. Dr. Herring introduced Dr. Stacy Bailey-Ndiaye, Associate Director of the Institute. Dr. Bailey-Ndiaye reported the Institute is actively involved in creating and presenting programs that bring a fresh, hands-on energy to the enterprise of peace education and mounts a number of training programs designed to offer practical, solution-based strategies to peacemaking and social justice. Dr. Bailey-Ndiaye discussed some of the the special programs undertaken by the Institute, which include Youth Forums for Peace, The Ali Scholars, The North American Peacebuilders Program and Just Act , noting there are several programs within the Just Act program. The Institute is currently housed in the Brandeis School of Law, and will move to Ekstrom Library. An open house will be announced. Dr. Hughes congratulated the Institute for complementing the University’s mission. Chair Porter thanked Drs. Herring and Bailey-Ndiaye for an excellent presentation.

CPE Update

Highlights of President Ramsey’s report include:

  • Fall freshman class average ACT was 23.9, while the state’s average ACT was 20.4
  • U of L met all of its retention goals
  • Capital projects continue to grow which include opening the Ralph Wright Natatorium and the SGA Intramural Field in September; the Lacrosse Field opened in November, in December the Library Expansion, Belknap Research Building and Trager Center will be complete in early 2006 and the HSC Research III Building will open in January, 2006.
  • Fundraising campaigns progress well. Dr. Ramsey recognized the leadership of Mr. Rounsavall with the cancer campaign and Ms. Snowden with the autism campaign. The Hallmark scholars program has achieved phenomenal success. Ms. Carol Martin has been hired to lead efforts in diversity fundraising efforts. The Master of Fine Arts glass program was also progressing. Assessments have been made of development efforts.
  • Legislative Session – CPE Budget Request. Dr. Ramsey discussed benchmark funding – four priorities include benchmark funding, incentive funds (Bucks for Brains and Research Support), Facilities, and Special Initiatives.
  • Other issues include road fund projects (I-65 on/off ramps, Shelby Campus, Eastern Parkway , and Campus Beautification), flexibility and the arena.
  • The University’s Outreach program was well received. The President visited students, alumni and legislators in Bowling Green, Paducah, Caldwell County, Madisonville, Oldham County, Elliott County, Ashland, Northern KY, Pikeville, Lexington, Frankfort, Shelby County and Jefferson County. Dr. Ramsey noted through Dataseam, the program provided 36 computers to schools in Elliott County.

Chair Porter thanked President Ramsey for an excellent report.

XI. Report of the Chairman

Chair Porter encouraged board members to attend the University Libraries 2 millionth volume celebration on November 16 at 3:30 p.m., and the Winter Commencement with Senator McConnell on December 15 at 7:30 p.m. Ms. Loving noted President Ramsey was recently a guest of the CBS show "60 Minutes" and requested a tape from Communication and Marketing. Mr. Drees will provide a tape to all board members.

XII. Adjournment

Ms. Abrams made a motion, which Mr. Stone seconded, to adjourn the meeting at 3:54 p.m. The motion passed unanimously.


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