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Minutes -- Feb. 12, 2004 -- Board of Trustess -- University of Louisville

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MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES OF THE
UNIVERSITY OF LOUISVILLE
I

In Open Session

February 12, 2004

The members of the University of Louisville Board of Trustees met on Thursday, February 12, 2004, in the ITRC Auditorium, on Shelby Business and Technology Campus, with members present and absent as follows:

 

Present: Mr. Ulysses L. Bridgeman, Jr.
Ms. Marie K. Abrams
Judge Angela McCormick Bisig
Ms. Virginia C. Brown
Mr. Tommie Burns
Ms. Linda Wallbaum Cauble
Mr. Kevin Cogan
Ms. Donna Tinsley Denny
Prof. David Ensign
Mr. Owsley B. Frazier
Mr. Nathaniel Green
Ms. Joyce Hagen
Mr. Grant Helman
Ms. Jessica Loving
Mr. William Mulloy, Sr.
Ms. Sandra Metts Snowden
Ms. Elizabeth K. Worland
Absent: Ms. Marie Abrams
Mr. Milton M. Livingston
Mr. J. Chester Porter
Mr. Michael Sticklen
From the University: Dr. James R. Ramsey, President
Dr. Shirley Willihnganz, Acting Executive Vice President and Provost
Ms. Angela D. Koshewa, University Counsel
Dr. Nancy C. Martin, Senior Vice President for Research
Mr. Joseph S. Beyel, Vice President for University Advancement
Mr. Daniel Hall, Vice President for External Affairs
Mr. Ronald Moore, Vice President for Information Technology
Dr. Laura Schweitzer, Interim Dean, School of Medicine and Assoc.
VP for Health Affairs
Dr. Ralph Fitzpatrick, Special Assistant for Minority Affairs
Mr. Mitchell Payne, Assoc VP for Business Affairs
Ms. Rae Goldsmith, Associate V. P. for Communications & Marketing
Ms. Terri Rutledge, Associate VP for Business Affairs
Mr. Dave Barker, Director of Audit Services
Mr. Jason Tomlinson, Office of the VP for Finance
Mr. John Drees, Director of Public Information
Mrs. Kathleen M. Smith, Assistant Secretary, Board of Trustees
Ms. Debbie Dougherty, Board Liaison, President’s Office
Guests: Rev. Louis Coleman
Mr. Malcolm Chancey, Jr., Chairman, UofL Foundation, Inc.
Dr. Joe Kutz, Member, UofL Foundation, Inc.
Mr. Frank Weisberg, Member, UofL Foundation, Inc.

I. Call to Order

Having determined a quorum present, Chairman Bridgeman called the meeting to order at 1:10 p.m.

II. Consent Agenda

A. Approval of Minutes
· Minutes from Board Meeting, 11/13/03
· Minutes from Special Executive Committee Meeting, 12/11/03


B. From the Personnel Committee
· Approval of Herman and Heddy Kurz Hall Designation
· Approval of Monthly Personnel Actions
· Approval of QCCT Board of Directors


C. From the Finance Committee
· Approval of Capital Construction Project Improvements – Belknap Campus
· Approval of Establishment of the Neurological Research Fund Endowment Match Program
· Approval of Audited Financial Statements for FY 2003

D. From the Academic & Student Affairs Committee
Approval of Center for Cancer Nursing Education & Research

Chairman Bridgeman read the consent agenda items. Hearing no objection, Mr. Cogan made a motion, which Mr. Frazier seconded, to approve the consent agenda. Mr. Bridgeman declared the items approved.

III. Statement by Rev. Coleman on Minority Contractor Representation

Chairman Bridgeman introduced Rev. Louis Coleman. Rev. Coleman distributed a handout to all attendees (copy attached). He met prior to the Board meeting with Mr. Mitchell Payne and acknowledged Mr. Payne’s great assistance on this issue. Rev. Coleman noted that African American contractors make up a very small percentage of construction contracts at all universities in the State of Kentucky. For several years, the Justice Resource Center held bi-weekly meetings with local African American contractors. The concerns expressed remained constant. The contractors question why they were left out of projects. Rev. Coleman noted that in the private sector, African American contractors obtained a much larger percentage of construction projects.

Rev. Coleman acknowledged that the University of Louisville’s mission statement has a participation inclusion section that impacts qualified local African American contractors. Rev. Coleman recommended that subcontractors be given an opportunity to work jointly on projects and encouragement to offer a fair bid to a prime contractor for their combined services as the project requires.

In response to Ms. Snowden’s inquiry about minority contractors and the opportunity to bid, Rev. Coleman said that many times African Americans are the minority of the minorities, percentage wise. He recognized that University of Louisville does a better job of employing African American firms than any other college in the State of Kentucky. In response to Ms. Loving’s request for clarification, Rev. Coleman noted that it is an employment issue, most construction firms employ 85% white males.

Mr. Green applauded Rev. Coleman for his efforts, but observed that all must work together. Mr. Green recognized there are many issues, both in the forefront and behind the scenes, that the general public doesn’t realize. Mr. Green agreed that UofL should take the lead as an urban university and go beyond the percentage goal.

Rev. Coleman noted the state’s current employment of African American owned businesses is at 7.5%. While the University’s goal is commendable at 15%, he noted this goal should be the minimum participation, not the goal.

In response to Mr. Cogan’s inquiry to provide a list of African American contractors to the University, Rev. Coleman confirmed that a list is provided and acknowledged that he has been working with Vice President Owsley and Assoc. Vice President Payne. President Ramsey recognized the fine work of the Vice President for Business Affairs staff and asked Messrs. Owsley and Payne for comment.

Vice President Owsley observed that when Papa John’s Cardinal Stadium was being built, the University reached out to minority contractors; there were very few female-owned firms then. The University discussed possible consideration for action with Rev. Coleman. In Frankfort, there was a person working on an effort to achieve participation of minority-owned businesses at a level of 15%. Mr. Owsley stated for the record that the universities are still required to accept the low bid on jobs. He and Mr. Payne have worked to improve minority participation in many areas.

Mr. Payne referred to the University’s accomplishments, as listed on the Minority and Women Chart (copy of MBE’s and WBE’s attached). Prior to the Board meeting, Mr. Payne met with Rev. Coleman to identify the needs analysis, to determine if persons felt they were denied access, and to develope a strategy for inclusion. Mr. Payne reported UofL looked to other universities to determine if there were good models nationwide. Mr. Payne also noted that UofL has employed two past commissioners of state government, Don Speers as purchasing director, and himself. Mr. Speer was director of purchasing for state government before coming to UofL. Mr. Payne and his staff pledged its commitment to employ more minority contractors. Rev. Coleman thanked the Board, President Ramsey, Vice President Owsley and Mr. Payne for their efforts.

IV. Action Item: Approval of Mediation Policy/Grievance Process/Amendment to Redbook

Acting Provost Willihnganz reported the Academic & Student Affairs Committee thoroughly discussed and recommended this action from its January meeting. At that time, the recommendation did not contain an implementation date. Provost Willihnganz proposes to set the implementation date as March 1, 2004. Ms. Cauble made a motion, which Ms. Loving seconded, to approve the

President’s recommendation that the Board of Trustees approve the following effective March 1, 2004:

Revised Mediation Procedures (Exhibit A)
Revised Redbook Article 4.4 (Exhibit B)
Revised Redbook Appendix 1 (Exhibit C)

The motion passed unanimously.

V. Report of the President

President Ramsey thanked everyone for attending the retreat earlier today. He invited everyone to attend the dedication of Kurz Hall at 3:30 p.m. on Belknap Campus.

VI. Report of the Chairman

Chairman Bridgeman had no report.

VII. Adjournment

Ms. Brown made a motion, and Mr. Green seconded, to adjourn the meeting at 1:40 p.m.

 

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