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Minutes -- June 12, 2003 -- Board of Trustess -- University of Louisville

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In Open Session

The Board of Trustees met on Thursday, June 12, 2003, in the Jefferson Room of Grawemeyer Hall, with members present and absent as follows:


Present: Ms. Jessica S. Loving, Chair
Mr. Ulysses L. Bridgeman, Jr., Vice Chair
Ms. Angela McCormick Bisig
Ms. Virginia C. Brown
Ms. Linda Wallbaum Cauble
Mr. Kevin D. Cogan
Ms. Donna Tinsley Denny
Prof. David Ensign
Mr. Owsley B. Frazier
Mr. Nathaniel E. Green
Ms. Joyce Hagen
Mr. Grant M. Helman
Mr. Milton M. Livingston
Mr. William Mulloy
Mr. J. Chester Porter
Mrs. Sandra Metts Snowden
Mr. Michael Sticklen
Absent: Ms. Marie Abrams
Mr. Tommie Burns
Ms. Elizabeth Worland
From the University: Dr. James Ramsey, President
Ms. Angela Koshewa, University Counsel
Dr. Joel A. Kaplan, Vice President for Health Affairs
Mr. Tom Jurich, Athletic Director
Mr. Joseph S. Beyel, Vice President for Development and Alumni
Dr. Denise D. Gifford, Vice President for Student Affairs
Mr. Daniel Hall, Vice President for University Relations
Dr. Nancy C. Martin, Vice President for Research
Mr. Ronald L. Moore, Vice President for Information & Technology
Mr. Larry L. Owsley, Vice President for Finance & Administration
Dr. Gene Gilchrist, Vice President for New Ventures
Dr. Mordean Taylor-Archer, Vice Provost for Diversity
Dr. Ralph Fitzpatrick, Assistant to the President
Mr. Mike Curtin, Director, Office of Planning & Budget
Ms. Rae Goldsmith, Associate V. P. for University Relations
Ms. Cheri Jones, Assistant Director, Audit Services
Ms. Susan Ingram, Office of Planning & Budget
Ms. Terri Rutledge, Assistant Vice President, Finance & Administration
Mr. John Drees, Director, Communications & Marketing
Ms. Susan Wilhelm, Controller's Office
Mr. Jason Tomlinson, Office of Planning & Budget
Mr. Terry McMahan, Office of Planning & Budget
Ms. Carolyn Cochran, Office of the Provost
Mr. Jason Tomlinson, Office of Planning & Budget
Mrs. Kathleen M. Smith, Assistant Secretary, Board of Trustees
Ms. Debbie Dougherty, Board Liaison, President's Office
Guests: Ms. Margaret Handmaker, Mercer, Incorporated

I. Call to Order

Having determined a quorum present, Chair Loving called the meeting to order at 2:15 p.m. Chair Loving welcomed new trustee, Judge Angela McCormick Bisig. Judge Bisig is a former trustee who served as President of the Student Government Association. Judge Bisig expressed her enthusiasm to be a trustee again and proclaimed her willingness to work with the Board toward meetings its goals.

II. Consent Agenda
A. Approval of Minutes

  • Minutes from Regular Board Meeting, 4/10/03

  • Minutes from Executive Committee Meeting, 5/08/03

B. From Finance Committee

  • Action Item: Approval of Increase in MBA Tuition

  • Action Item: Approval of Increase in Undergraduate and Graduate Application Fees

  • Information Item: Interim Financial Statements

  • Information Item: Phased Retirement of Faculty

C. From Personnel Committee

  • Action Item: Approval of Personnel Recommendations

  • Action Item: Approval of Appointments of QCCT Board of Directors

Chair Loving read the roll of consent items and asked the Board members if there was any objection. Mr. Sticklen requested additional discussion on the MBA tuition increase. President Ramsey stated the process preceding the action and asked Acting Provost Willihnganz to consult with the Dean of the College of Business and Public Administration. Dr. Howarth cited an extensive market study of comparative rates. Prof. Ensign shared his discussions with Acting Provost Willihnganz where he had expressed concerns but accepted the action with the caveat that a separate group would review subsequent tuition increases prior to further presentation to the Board of Trustees. Prof. Ensign understood that Dr. Willihnganz has requested nominations for this group. Mr. Green said that initially he was concerned about the impact the increase might have on minority students, but was satisfied with the financial aid available to cover the increase. In response to Mr. Sticklen's concern for currently enrolled MBA students, Mr. Curtin reported that most students had access to outside support for their tuition. In most cases, the outside sources were respective employers. In response to Mr. Helman's inquiry, Mr. Curtin reported a pool of $200,000 available to the Vice President for Student Affairs for immediate awards to students with hardships. In addition to that pool of funds, other financial aid exists in the Challenge for Excellence . Mr. Curtin referenced the Operating Budget materials that outlined the amount of funds distributed for financial aid initiatives. Mr. Sticklen accepted this tuition increase provided existing MBA students can obtain additional financial assistance. At the Chair's request, Mr. Curtin stated the new tuition represented a $40 per credit hour increase, from $269 per credit hour to $309 per credit hour. Mr. Porter made a motion, which Prof. Ensign seconded, to approve the consent agenda. The motion passed unanimously.

III. Action Item: Approval of Reorganization and Job Descriptions

At the Personnel Committee on May 8, President Ramsey discussed a possible reorganization proposal for the University to reflect a "one university" . Following those discussions, the President conferred with the Mercer consultant and revised the reorganization proposal. Dr. Ramsey discussed this proposal with the Faculty and Staff Senates' Executive Committees, the Faculty Senate, Student Government leadership, Alumni Association leadership, the vice presidents and deans, and members of the university's boards. The campus community supports the proposal. The position descriptions address functional areas and will be refined to include direct reports after further discussion with the senior leadership group. Dr. Ramsey asked Ms. Handmaker for comment, who reported changes to the administration. In response to Ms. Cauble's inquiry regarding the process to determine how goals are met under this new structure, President Ramsey said that as with any organizational structure, the most effective evaluation process is when programmatic goals are met. The administration will focus on shared goals, which will cascade from the leadership team to the vice presidents. This structure creates a much more direct relationship in the goal-setting process. The President had reviewed several university models, but liked the notion of 50% of the vice presidents' goals shared with the Office of the President. Ms. Snowden made a motion, which Mr. Frazier seconded, to approve the

President's recommendation that the Board of Trustees approve the reorganization of the Office of the President and the senior management of the University as presented in the proposal.

The motion passed unanimously.

IV. Action Item: Approval of Recommendation to Construct a Baseball Stadium

President Ramsey reported that on May 27, 2003, from its resources, the ULAA Board of Directors approved a lease proposal on property for a new baseball stadium. Mr. Jurich stated that when he came to UofL, the University of Nebraska was recruiting baseball coach Lelo Prado. Coach Prado is one of the top 15 baseball coaches in the country. At that time, Mr. Jurich and President Shumaker devised a plan to develop Parkway Field into a first class stadium. With Mr. Jim Patterson, Sr.'s $1 million donation, the planning and fundraising began. On Sept 30, 2000, Parkway Field became the proposed site for a research building, Dr. Shumaker requested Athletics consider another site, and Athletics looked at the American Air Filter property. With both President Shumaker and Acting President Garrison leaving the University, Mr. Jurich presented the baseball proposal to Dr. Ramsey. Although Mr. Patterson has been patient with the process, he has expressed his desire to begin this project. The Kentucky Fairgrounds will no longer invest funds in Cardinal Stadium. The ULAA Board of Directors earlier this month approved the lease for the Central Avenue land for the new stadium. Mr. Jurich has discussed with Mr. Faulkner (Faulkner, Hinton & Associates) and Vice President Owsley the north side of the Central Avenue property (old American Air Filter plant). President Ramsey said the lease provides an option for purchase in the future; a land swap is not a current consideration. The University can participate in the development of the whole area of Central Avenue, which over the long term can become a major southern anchor for Belknap campus. Mr. Frazier made a motion, which Mr. Helman seconded, to approve the

President's recommendation that the Board of Trustees authorize the expenditure of up to $200,000 per year for a lease of property on which to construct a baseball stadium.

The motion passed unanimously.

V. Executive Session

Pursuant to KRS 61.810(1)(b) and (c), Ms. Cauble made a motion, which Mr. Bridgeman seconded, to go into executive at 3:00 p.m. to discuss possible litigation and a personnel matter. The motion passed unanimously.

VI. Open Meeting Reconvenes

Chair Loving reported that the Board discussed possible litigation and a personnel matter during the executive session. Chair Loving reported no action was required regarding possible litigation.

Dean, College of Education and Human Development

Mr. Green made a motion, which Mr. Livingston seconded, to approve the

President's recommendation that the Executive Committee be authorized to approve the appointment of a dean of the College of Education and Human Development when appropriate.

The motion passed unanimously. Mr. Frazier departed the meeting.

VII. Action Item: Approval of Agency Capital Plan, 2004-2010

President Ramsey reported the Finance Committee reviewed the Agency Capital Plan at its May meeting. State law requires all state agencies including public universities to submit, on a biennial basis, information about their capital needs (KRS 7A.120(3)). This information is conveyed via an official institutional Agency Capital Plan, arrayed in a prescribed format. The capital plan includes:

  • Summary of U of L's Mission and Programs,

  • Agency Facilities Management Procedures,

  • Capital construction and renovation projects for fiscal years 2004-2010,

  • Research and Information Technology equipment and IT systems for fiscal years 2004-2006,

  • Ancillary Projects - Major Maintenance,

  • A status report on currently authorized projects from the 2002-2004 biennium,

  • U of L's "Future List" of capital construction and renovation projects, and

  • Other various reports.

The Agency Capital Plan reflects the capital construction and renovation, equipment projects, and other items that were submitted on April 15, 2003 to the Capital Planning Advisory Board (a committee of the Kentucky General Assembly), to the Council on Postsecondary Education (CPE), and the Governor's Office on Policy and Management (GOPM). The university's architectural staff prepared cost estimates for the capital construction and renovation projects, as well as, major maintenance projects. Proposed research and Information Technology equipment and IT System items were developed by the Colleges, Schools and Divisions of the University. Mr. Porter made a motion, which Mr. Green seconded, to approve the

President's recommendation that the Board of Trustees approve the 2004-2010 Agency Capital Plan (copy attached) that will be submitted to the 2004 Kentucky General Assembly.

The motion passed unanimously.

VIII. Action Item: Approval of NCAA Certification Self Study

President Ramsey reported that for almost a year, the University's NCAA Self-Study Steering Committee has been working to prepare the 10-year certification report of the athletic program to the NCAA. Dr. Dale Billingsley has served as chair of this committee. The ULAA Board of Directors accepted the Self-Study and approved the actions contained in the report. Dr. Billingsley reported that the study demonstrates the University is in substantial conformity with all four of the NCAA operating principles, and the committee applauded the University for an excellent performance during the five-year period under this review.

Dr. Billingsley further stated the NCAA requires that the governing body of the institution to review and adopt "plans for improvement" as a result of the self-study. Through broad-based campus consultation and with the assistance and cooperation of the Athletics Department, the Committee developed these plans. The self-study provides a substantial foundation upon which the University can base concrete, thorough, focused and realistic plans to improve the University's future performance under the NCAA operating principles. The NCAA requires plans for gender and minority equity. The other plans are crafted in response to concerns that emerged during the self-study; in most cases, the plans address issues that do not impinge upon substantial compliance with the operating principles. He said that in a few instances they address issues that, in the Committee' s opinion, need immediate action to secure re-certification.

Governance and Commitment to Rules Compliance

The self-study finds the University in substantial conformity except in regard to public commitment (as evidenced by mission statements and other public documents) to equity, sportsmanship, and ethical behavior. The self-study identified areas for improvement that will bring the University into full conformity.

Academic Integrity

The self-study demonstrates that the University is in substantial conformity with the NCAA operating principle of academic integrity. During the course of the self-study, the University has identified areas for improvement touching on matters of academic integrity. This plan identifies measurable goals, specific steps to those goals, responsible staff and a timeline for action in each of these areas of improvement Dr. Billingsley acknowledged many improvements Marvin Mitchell, Director of Athletic Academic Services, has implemented with the Olga Peers Center which have raised graduation rates.

Fiscal Integrity

The self-study indicates that the University is in substantial conformity with the Operating Principle for Fiscal Integrity. The institution will maintain or improve its showing in these areas, but no formal plans for improvement have been proposed as part of this self-study. Dr. Billingsley acknowledged the Committee appreciates the excellent work of Kevin Miller.

Equity, Welfare and Sportsmanship

This area requires the institution to form plans for gender equity and minority equity. The self-study demonstrates that the University is in substantial conformity with the Operating Principles of Gender Equity. Institutional efforts on behalf of equity for women coaches and student-athletes have been outstanding and in many ways serve as a national model of commitment to and implementation of the principle. Evidence for equal commitment to gender equity for members of the Athletics staff, especially in the clerical and professional/administrative grades, is less complete but still sufficient for a judgment of compliance with the principle. Since the last certification process, and under the leadership of Athletic Director Tom Jurich, the University has made enormous strides in gender equity. The Committee found the University in substantial compliance with student welfare and sportsmanship.

Dr. Billingsley said the University will forward the report to the NCAA in August; the NCAA will then conduct a site visit in November. The NCAA will report its decision to the University in late Spring, 2004. Ms. Brown made a motion, which Mr. Livingston seconded, to approve the

President's recommendation that the Board of Trustees accept the 2002-03 NCAA Self-Study (copy attached) and approve the action plans contained therein substantially in the form presented.

The motion passed unanimously. Ms. Bisig departed.

IX. Action Item: Approval of Minardi Hall Designation

President Ramsey reported that Coach Pitino has greatly assisted with the fundraising and design of a new residence hall, now referred to as Cardinal Hall. ULAA and all of the donors of the facility support the official naming of this dormitory as the Billy Minardi Hall. The University Awards and Designation Committee supports the naming as well. In response to Mr. Green's inquiry as to the percentage of students living on campus, Vice President Gifford said currently 13-14% reside on campus, and the University hopes to increase that amount to 19%. Ms. Cauble made a motion, which Mr. Green seconded, to approve the

University Awards and Designations Committee's recommendation of a new student residence hall, referred to now as Cardinal Hall, the Billy Minardi Hall.

The motion passed unanimously.

X. Action Item: Approval of Operating Budget Proposal for 2003-04

President Ramsey reported the proposed general fund Operating Budget for the University of Louisville is $325,639,100 for the 2003-04 fiscal year. This is an increase of approximately $1.75 million from last year, including debt service and contractual obligations. This budget closely follows the preliminary budget presented at the Board of Trustees' budget workshop in May. Since the May workshop, however, some minor refinements were made to expenditure items offset by specific revenue items. After extensive consultation with the Vice Presidents, Deans, Faculty and Staff Senates, Student Government Association, and the Finance Committee of the Board of Trustees, administration formulated the budget.

The state budget reduction, increased tuition revenue and the final year of the Challenge for Excellence - Phase III represent the driving forces behind the development of the 2003-04 operating budget. Institutional priorities for this year's Operating Budget are drawn directly from the University strategic plan, the Challenge for Excellence , at both the unit and institutional level. After covering fixed costs and other commitments, the proposed budget includes an overall salary increase pool of 3.85 percent, of which 3 percent was allocated for performance-based increases and .85 percent for special "catch-up" increases. Also included in the budget are the fourth and final year reallocations and reinvestments as outlined in the Challenge for Excellence - Phase III . Strategic reinvestments for FY 2002-2003 include items in the following areas:

1. Faculty and Staff Salary Catch-up
2. Improving Graduate Student Support/Research
3. Enhancing the Undergraduate Experience

The University's projected state appropriation, included in this budget, totals some $174.9 million. The Kentucky General Assembly in House Bill 269 enacted the State Appropriation during a special legislative session earlier this year. Overall, this represents a net reduction of $1.8 million from the FY 2002-03 budget. All currently known program initiatives and other mandated changes (such as adjustments to debt service) are included in this submission. The recommended 2003-04 general fund Operating Budget is balanced; the proposed revenue budget equals the proposed expenditure budget. Ms. Brown thanked President Ramsey and Mr. Curtin for placing staff salaries as a priority in funding this year. Mr. Livingston made a motion, which Mr. Green seconded, to approve the

President's recommendation that the Board of Trustees approve the proposed University operating budget for fiscal year 2003-04, as attached.

The motion passed unanimously.

XI. Action Item: Approval of Recommendation Regarding Board Resolution for Issuance of the
CEBRB Bond, Series N: for the Belknap Research Building and HSC Parking Garage Addition

President Ramsey reported this resolution authorizes the issuance of Series N bonds to fund the university portion of the Belknap Research Building and asked Vice President Owsley for an overview. Vice President Owsley said the university will fund $16,368,000 of the $41,368,000 project. The remaining amount will be provided by the State Bond Fund and a Federal Grant. The additional portion of this issuance, $4,810,000, will enable the University to add an additional 490 parking spaces at our Chestnut Street Parking Garage. This resolution delegates to the Vice President for Finance and Administration the authority to accept or reject bids and to make the award on behalf of the Board of Trustees. The bond sale is tentatively scheduled for June 19, 2003. Vice President Owsley acknowledged Moody's AAA rating. President Ramsey recognized Vice President Owsley for his work with the bond issues. Mr. Porter made a motion, which Mr. Mulloy seconded, to approve the

President's recommendation that the Board authorize: (1)"Series Resolution Relating to University of Louisville Consolidated Education Buildings Revenue Bonds, Series N" in substantially the form as attached and (2) the President or his designee to make any technical changes that might be required to execute the proposed bond sale.

The motion passed unanimously.

XII. Information Item: Diversity Report

President Ramsey recalled that at the April Board meeting, Acting Provost Willihnganz updated the Board on the University's progress toward its CPE diversity goals. Because several questions arose at the May meeting, President Ramsey invited Dr. Mordean Taylor-Archer to update the Board on the ongoing diversity planning. Dr. Taylor-Archer presented a Powerpoint (which is attached). She referenced President Ramsey's appointment of a diversity monitoring committee that includes Dr. Blaine Hudson and her as co-chairs. She provided retention data and recognized strategies in place to improve access for African-American students. Currently, there are 61 African-American faculty at UofL, with nine new hires since Fall 2002. Dr. Taylor-Archer thanked Vice President Kaplan for implementing the School of Medicine Student Diversity Award. She commended President Ramsey for making diversity a top priority of his administration. Vice President Gifford expressed her desire to discuss funding issues further. Dr. Gifford acknowledged the CPE figures include African-American students from schools throughout the Commonwealth. In response to Mr. Green's inquiry about the Our Highest Potential program, Dr. Taylor-Archer stated her strong support for this program. Vice President Martin reported that the Bucks for Brains commitment to Our Highest Potential is firmly in place. Chair Loving thanked Dr. Taylor-Archer for an informative presentation.

XIII. Report of the President

President Ramsey congratulated J. Chester Porter as the 2003 Alumnus of the Year. The UofL Alumni Association plans to present the award to Mr. Porter during the Homecoming ceremony. The Board recognized Mr. Porter with a round of applause.

President Ramsey congratulated Virginia C. Brown on her re-election as staff senate chair. The Board recognized Ms. Brown with a round of applause.

President Ramsey commended Ralph Fitzpatrick on completing his doctorate degree. The Board recognized Dr. Fitzpatrick with a round of applause.

President Ramsey referenced the May 30th Chronicle on Higher Education's ranking of libraries, observing this is the first time UofL has made this prestigious (top 100) list. UofL ranks 97th. Dr. Ramsey recognized Dr. Hannelore Rader's commitment to the Library. Ms. Cauble departed.

Update on Challenge for Excellence

At the January Board meeting, President Ramsey offered a broad plan that focused on finishing the Challenge for Excellence . The first four phases of the Challenge have taken the University through the past five years. The following proposal presents strategic directions that shape completion of the ambitious ten-year vision. President Ramsey expressed pride in the accomplishments of the University since embarking on the Challenge , but acknowledged much more work lies ahead if the institution is to achieve its goals. President Ramsey distributed a draft overview of the plans for the remaining five years and shared a Powerpoint presentation as outlined below:

Challenge for Excellence: Full Speed Ahead
Phase V: 2003-2005
Phase VI: 2005-2008

Engage our students in the intellectual excitement of a vibrant university

Through undergraduate education, the cornerstone of the University's bold agenda, we have expanded our honors programming, recruited a record number of McConnell Scholars, increased our Porter commitments, and positioned ourselves for Phi Beta Kappa application. To continue our action agenda, we will:

  • In fall 2003, submit our application for Phi Beta Kappa Candidacy

  • Implement the five major elements of our Vision-Focus-Action initiative, with strong emphasis on retention, graduation, and diversity issues

  • Extend undergraduate research experiences-those linking our baccalaureate students with the research faculty recruited through Bucks for Brains-to diverse disciplines

  • Expand international and intercultural study with honors curricula to enrich further the educational experience of our outstanding students and enhance our honors programming

  • Increase financial aid-including prestige programs such as Hallmark, McConnell, Porter, Grawemeyer, and Overseers Scholarships-to produce additional Truman, Fulbright, Udall, Reagan, and other premier funded fellowship opportunities for our students

  • Emulate the nationally recognized Metropolitan College model in cooperative and experiential placement programs to produce a platform of professional internships with our civic and corporate partners

  • By 2005, complete our review and submit our application for Order of the Coif

Empower the Cardinal family to reach for greatness and to compel success

Through teaching, research, and service, we have focused our academic assets on distinctive niches of quality. We have seven programs of top national ranking. To continue our action agenda, we will:

  • Create ONE university that blends basic, applied, engineering, health, social, and life sciences with humanities, creative arts, music, and athletics

  • Organize our colleges and administration to support a culture of excellence and entrepreneurship-beginning with the Office of the President, Office of the Provost, the College of Business and Public Administration, and the College of Education and Human Development

  • Partner with Metro Louisville to develop an urban laboratory in the solution of problems for metropolitan communities and communicate our results broadly through the media, including our relationship with the Kentucky League of Cities

  • Recognize the richness achieved through diversity planning and implement these precepts campus-wide

  • Manage our financial resources effectively and emphasize our efficient stewardship to the public and our benefactors

  • Develop the Shelby Business and Technology Park as an opportunity for new business development and maturation of intellectual property initiatives

Lift our aspirations to identify ourselves with benchmarks of achievement

Through our comprehensive Scorecard, we have demonstrated our successes in our effort to attain national eminence as we pass the halfway marker on our Challenge for Excellence road map. To continue our action agenda, we will:

  • Identify exemplary metropolitan university models with reputation and recognition that we aspire to emulate or surpass

  • Analyze the published results on the Scorecard reflective of the units' efforts to execute the Challenge for Excellence

  • Plan for potential opportunities that accelerate and barriers that impede the completion of our goals by 2008

  • Reorganize institutional research to underpin academic decision-making throughout the university

Expand research and elevate our place in the Knowledge Society

Through Higher Education Reform, we have embraced our public mission to become a preeminent metropolitan research university recognized nationally for success in advancing the intellectual, social, and economic development of our community and its citizens. To continue our action agenda, we will:

  • Complete and begin to implement a business plan, with our Jewish Hospital Healthcare and state and federal partners, for the Cardiac Innovation Institute

  • Promote a public policy and advocacy initiatives for enhancing investment in the state's research universities to complement Bucks for Brains

  • Pursue NCI Comprehensive Cancer Center designation for the James Graham Brown Cancer Center, building upon the success of the NCI P20 planning grant

  • Launch a capital fundraising program that supports our direction and philanthropic opportunity in the area of cancer

  • Partner with the community to safeguard the cultural institutions vital to our rich artistic quality of life

  • Pursue legislative authorization and funding for facilities-such as the HSC Research Building and new basketball arena-to enable our top tier ambitions

Attract the best students, faculty, staff, alumni, donors, and friends to design our destiny

Through three rounds of the Research Challenge Trust Funding, we have recruited outstanding research faculty to our university. These endowed chairs and their research teams stimulate economic development and offer successful extramural funding opportunities i n their disciplines as well as complementary areas of academic investigation. To continue our action agenda, we will:

  • Intensify our recruiting of unfilled but fully funded Bucks for Brains endowed chair positions

  • Create an endowment for excellence, a student commitment for excellence, and a reallocation strategy for excellence to support faculty and staff

  • Devise a plan to raise faculty salaries to exceed the median salary of our new aspirational university benchmarks and staff salaries to exceed the median salary of our market employer benchmarks

  • Reach out to our federal and state representatives for resources that ratchet our university to premier status as a metropolitan research university.

Chair Loving thanked President Ramsey for an excellent report.

XIV. Report of the Chair

Chair Loving had no report.

XV. Adjournment

Mr. Porter made a motion, which Mr. Sticklen seconded, to adjourn the meeting at 4:25 p.m. The motion passed unanimously.

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