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Minutes -- Nov. 13, 2003 -- Board of Trustess -- University of Louisville

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MINUTES
OF THE BOARD OF TRUSTEES
UNIVERSITY OF LOUISVILLE

In Open Session

The members of the University of Louisville Board of Trustees met on Thursday, November 13, 2003, in the Jefferson Room of Grawemeyer Hall, with members present and absent as follows:

Present: Mr. J. Chester Porter, Vice Chairman, Presiding (Chair Pro Tem)
Judge Angela McCormick Bisig
Ms. Virginia C. Brown
Mr. Tommie Burns
Ms. Linda Wallbaum Cauble
Mr. Kevin Cogan
Ms. Donna Tinsley Denny
Prof. David Ensign
Mr. Nathaniel Green
Ms. Joyce Hagen
Mr. Grant Helman
Mr. Milton M. Livingston
Ms. Jessica Loving
Mr. William Mulloy, Sr.
Ms. Sandra Metts Snowden
Mr. Michael Sticklen
Absent: Mr. Marie Abrams
Mr. Ulysses L. Bridgeman, Jr.
Mr. Owsley B. Frazier
Ms. Elizabeth H. Worland
From the University: Dr. James R. Ramsey, President
Dr. Shirley Willihnganz, Acting Executive Vice President and Provost
Dr. Joel A. Kaplan, Executive Vice President Chancellor for HSC
Ms. Angela D. Koshewa, University Counsel
Mr. Joseph S. Beyel, Vice President for University Advancement
Dr. Denise D. Gifford, Vice President for Student Affairs
Mr. Daniel Hall, Vice President for External Affairs
Dr. Nancy C. Martin, Vice President for Research
Mr. Ronald L. Moore, Vice President for Information & Technology
Mr. Mitchell Payne, Assoc VP for Business Affairs
Dr. David Howarth, Associate Provost
Mrs. Terri Rutledge, Associate Vice President for Business Affairs
Ms. Rae Goldsmith, Associate V. P. for University Advancement
Dr. Modean Taylor-Archer, Vice Provost for Diversity & Equal Opportunity
Mr. Jason Tomlinson, Office of the VP for Finance
Mr. John Drees, Director of Public Information
Ms. Carolyn Cochran, Assistant to the Provost
Mrs. Kathleen M. Smith, Assistant Secretary, Board of Trustees
Ms. Debbie Dougherty, Board Liaison, President’s Office

I. Call to Order

Having determined a quorum present, Vice Chair Porter, serving as chair pro tem, called the meeting to order at 2:00 p.m.

II. Consent Agenda
A. Approval of Minutes

  • Minutes from Special Board Meeting, 10/9/03

B. From the Personnel Committee

  • Approval of Issuance of UMC Board of Directors

  • Approval of Monthly Personnel Recommendations

  • Approval of Ralph Wright Natatorium Designation

  • Approval of VP for Athletics Job Description

  • Approval of Five Year Review of Dean, School of Medicine

C. From the Finance Committee

  • Approval of Grant of $3,000,000 to University Physicians'
    Group, Inc. d/b/a UofL Health Care

  • Approval of Voluntary Leave Sharing Program

  • Approval of Contractual Signature Authority

  • Approval of Capital Construction Project Partial Remodeling of Student Counseling & Health Center

D. From the Academic & Student Affairs Committee

  • Approval of Creation of a Ph.D. in Entrepreneurship

E. From the Compensation Committee

  • Approval of 2003-04 Goals for the Office of the President

  • Approval of President's Bonuses and Compensation for 2003-04

F. Approval of Candidates for Degrees, December 2003

Vice Chair Porter read the consent agenda items. Hearing no objection, Judge Bisig made a motion, which Mr. Mulloy seconded, to approve the consent agenda. Mr. Porter declared the items approved.

IV. Action Item: Approval of Security Clearance and Managerial Group

President Ramsey reported this resolution updates the “Managerial Group” of the University of Louisville with full authority and responsibility for administering contracts involving access to classified material. The persons designated in the managerial group will be required to undergo government security clearance if they have not already done so. Due to the high cost of these clearances to the government—both in terms of money and personnel—the Federal Government tries to avoid processing security clearances for every director. To carry out the purposes of this delegation and to meet federal regulations, the Board took formal action to waive access to classified information for all current directors not designated in the managerial group and to waive access to classified information for each new director. Ms. Hagen made a motion, which Mr. Livingston seconded, to approve the

President’s recommendation that the Board of Trustees adopt the attached Resolution revising the Managerial Group of the Board of Trustees of the University of Louisville and waiving of security clearance for directors not a part of the managerial group; and

that the President be authorized to take any other steps necessary with regard to agreements or assurances to the Defense Security Service to effect the facility security clearance of the University of Louisville and clearance of its personnel including compliance with the provisions of the National Industrial Security Operating Manual or other Federal government policy relating to safeguarding of classified information.

The motion passed unanimously.

V. Action Item: Approval of Agency Agreement with UofL Research
Foundation, Inc.

President Ramsey noted this agreement stems from changes related to the Health Insurance Portability and Accountability Act (HIPAA). Ms. Loving made a motion, which Mr. Helman seconded, to approve the

President’s recommendation that the Board of Trustees approve Agency Agreement II between the University of Louisville and the University of Louisville Research Foundation, Inc. in substantially the form presented. This Agreement II would be in addition to the original Agency Agreement of November 28, 1983 and is necessary to address Health Insurance Portability and Accountability Act (HIPAA) and other concerns; and

That the President be authorized to execute this Agreement II on behalf of the University.

The motion passed unanimously.


VI. Action Item: Approval of Capital Construction Project: Demolition of Buildings

President Ramsey observed that with the pending acquisition of the Algood Foods real estate, the University proposes to demolish the existing buildings on the land. The property, located between the south end of Papa John’s Cardinal Stadium and north of the Eastern Parkway overpass, will become a temporary parking lot to substitute for parking displaced by new construction. This action allows the Belknap Campus to extend all the way to the southern tip of the Stadium with vistas of intramural and recreational fields along Floyd Street. Ms. Loving made a motion, which Ms. Hagen seconded, to approve the

President’s recommendation that the Board of Trustees approve the following project:

PROJECT :

Estimated Cost

   

Demolish existing building at

$385,000

Algood Foods

 


The motion passed unanimously.

VII. Action Item: Authorization for Executive Committee to Approve Grawemeyer Award Winners

Mr. Helman made a motion, which Ms. Denny seconded, to approve the

President’s recommendation that the Board of Trustees authorize the Executive Committee to approve the nominations for the Grawemeyer Awards for 2004 when appropriate.

The motion passed unanimously.

VIII. Action Item: Authorization Concerning Withdrawal from Conference USA
and Membership in the Big East

President Ramsey reported that the Executive Committee of the University of Louisville Athletic Association met earlier today and authorized the President and Vice President for Athletics to withdraw the University from Conference USA and to proceed with any steps necessary for the University of Louisville to join the Big East Athletic Conference. Mr. Burns made a motion, which Ms. Loving seconded, to approve the

President’s recommendation that the Board of Trustees approve the withdrawal of the University from Conference USA and authorize the President and the Vice President for Athletics to take any steps necessary for joining the Big East Athletic Conference.

The motion passed unanimously.

IX. Information Update on Alumni Association

Vice Chair Porter asked Ms. Cauble to introduce Mr. Larry Ethridge, President of the Alumni Association. Mr. Ethridge acknowledged two major, long-term initiatives for the Alumni Association. The first focuses on the Alumni’s advocate functions. The Association process started the process with the alumni service award dinner and a concerted effort to increase its database. The latter resource will be extremely important when the legislature gets underway. The second initiative focuses on homecoming. Mr. Ethridge observed that for years, several Alumni presidents have chaired a homecoming committee. Many students have expressed their desire for more traditions. Mr. Ethridge stated that since the University has increased the numbers of students on campus, the Alumni Association has begun a process to design more traditional homecoming events, such as parades, floats, and functions to reach out to the neighborhoods. The recent bonfire was the largest such event ever.

Ms. Cauble briefed the Board about the Council on Postsecondary Education’s invitation to host a meeting next week to include alumni associations from across the state. She offered to share additional alumni information at future Board meetings. Vice Chair Porter thanked Ms. Cauble and Mr. Ethridge and looked forward to their quarterly reports.

X. Report of the President

President Ramsey asked Vice President Beyel for an update on philanthropic efforts. Vice President Beyel provided a Powerpoint presentation (copy attached). Vice President Beyel reviewed the four areas in the presentation from the Challenge for Excellence Indicators, recent fundraising progress, priorities and goals, and strategies for success. He reported the first goal in the Challenge for Excellence was the recruiting and retaining of top faculty. The University surpassed its original goal of 85 endowed chairs. Currently, the University has filled 92 professorships and chairs. The total endowment goal is $1 billion; total current philanthropic support is at $530 million (figure does not include the state’s Bucks for Brains matches).

He shared the following progress since 1998:

  • Number of new endowed chairs and professorships 57

  • New gifts of endowment $82 million

  • New philanthropic support $256 million

He reported the progress to date of focused activities for philanthropic priorities funded, FY 2001-2003:

James Graham Brown Cancer Center

$33 million raised

Bucks for brains II

$33 million in matched funds

Our Highest Potential Chairs and Professorships

2 chairs funded

Planetarium

$1 million raised

Hallmark Scholars Program

$530,000 raised

He noted the priorities and goals for FY 2004-08

FY 2004

FY2004-08

James Graham Brown Cancer Center

$10.5 million

$42 million

Bucks for Brains Round III (matches)

$8 million

$33 million

Cardiovascular Innovation Institute

$1.5 million

$8 million

Research and education space

$4.5 million

$65 million

Our Highest Potential

$2 million

$4 million

University-wide scholarship initiatives

$3 million

$10 million

Annual Fund

$3.2 million

$18 million

Strategic Priorities:

$32.7 million

$180 million

     

Targeted support across all disciplines:

$7.3 million

$95 million

Vice President Beyel observed philanthropic goals for FY 2004 as:

Number of New Endowed Chairs and Professorships

8

New Gifts of Endowment

$19 million

New Philanthropic Support

$40 million

He discussed his unit's strategies for success:

  • Increase number of individual donors

  • Create national board of visitors

  • Grow and communicate leadership support

  • Engage additional volunteer boards

  • Develop cross-disciplinary gift opportunities in education, research, service and advocacy

Vice President Beyel acknowledged Vice President Jurich’s work on getting the Big East membership; this new conference affiliation will raise the University’s profile significantly. Mr. Beyel expressed his gratitude to President Ramsey and all who have contributed to the cancer campaign. President Ramsey thanked Vice President Beyel for an excellent report.


XI. Report of the Chairman

Vice Chair Porter noted the summary of the President’s Evaluation was provided in the board materials. Mr. Porter congratulated President Ramsey on his excellent performance in 2002-03; the Board gave Dr. Ramsey a round of applause.


Summary of Evaluation
For President James R. Ramsey
November 13, 2003


The Board of Trustees reviewed the performance of President Ramsey for the period January through June 2003 as extraordinary and gave him the highest marks possible. Dr. Ramsey began his 100 Days Agenda with a “full speed ahead” strategy, and has only accelerated his progress since becoming UofL’s 17th president. The seven goals that the Board discussed with the President at the beginning of 2003 were completed as follows:

  • Cardiovascular Institute . The University and Jewish Hospital Healthcare Services (JHHS) signed an agreement on February 13, 2003 to establish this institute. The President proved that he had the skills to bring together competing entities with different missions to find common ground and to pursue a dream that has the potential for significant benefit to the quality of life for citizens in our community, state, and nation.

  • Two Collaborative programs with the University of Kentucky . The President reached out quickly to Lee Todd at UK and established not just two programs, but a whole group of collaborations. Dr. Ramsey worked with the Office of the New Economy to secure $4 million in funding for the cancer programs at UofL and UK to promote partnership opportunities in cancer research. The President advanced the Center for Transportation Innovation between the two engineering schools. He has emphasized collaboration with Western Kentucky and Murray State Universities through the engineering programs offered jointly with UofL and UK. Dr. Ramsey has encouraged a partnership between UofL's Pharmacology & Toxicology Department and UK's School of Pharmacy to commercialize opportunities growing out of drug design research. And, the list goes on. He lives his belief that a team has better success than a single contributor.

  • Reorganization of the Administration . Clearly, Dr. Ramsey needs the resources to continue the momentum that he started with his "full speed ahead" strategies. His reorganization recognizes the "one university" and a team of administrators dedicated to supporting the academic mission of becoming a preeminent metropolitan research university. Dr. Ramsey is an outstanding captain who can lead UofL rapidly toward the Board's established goals.

  • Submit implementation plans for Phases V and VI of the Challenge for Excellence . The President grasped the ten-year vision that this board established in 1998 and has developed a plan to get us to our goal by 2008. He is focused and committed to fulfilling the University's road map to preeminence.

  • Capital Projects . In 2003 the University dedicated Minardi Hall, broke ground on the $41 million Belknap Research Building and the Ralph Wright Natatorium, completed the planning & design phases for a new Health Sciences Research Building, and approved the conceptual statement and location for a new baseball facility.

  • Philanthropy . While philanthropy was not one of the Board’s seven goals for 2003, the President devoted substantial time to fundraising, which was just shy of our projected targets and a reflection of the difficult economic trends.

  • Third Round of Bucks for Brains Funding . Without a doubt, securing legislative approval for $120 million in funding for the 3rd round of Bucks for Brains was the most difficult accomplishment during the year. The President, working with members of the General Assembly, pushed the research agenda to the forefront of public policy discussion. The result was achieving the full $120 million for institutional matching. This was a remarkable accomplishment given the economic constraints on the state's revenues.

The Board of Trustees is completely confident that Dr. Ramsey’s leadership will position UofL to become the state's preeminent metropolitan research university.

XII. Executive Session

Pursuant to KRS 61.810(1)(b) and (c), Ms. Snowden made a motion, which Judge Bisig seconded, to go into executive session to discuss pending litigation and a real estate matter. The motion passed unanimously.

XIII. Open Meeting Reconvenes

Vice Chair Porter reported that during the executive session the Board discussed pending litigation and a real estate matter.

Real Estate Matter

President Ramsey stated that the property known as the Reynolds Building, located at Third Street and Eastern Parkway, has been vacant for years. The University tried to turn this building into classrooms, research space and offices, but costs have been prohibitive. Developers have shown an interest in purchasing the building from the university. Ms. Loving made a motion, which Mr. Livingston seconded, to approve the

President’s recommendation that the Board of Trustees authorize the President or his designee to take appropriate action to sell the Reynolds building which belongs to the university, and to execute appropriate legal instruments for this sale.

The motion passed unanimously.

XIV. Adjournment

Ms. Loving made a motion, which Mr. Helman seconded, to adjourn the meeting at 2:45 p.m.

 

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