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Board of Trustees-- University of Louisville

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MINUTES OF THE ANNUAL MEETING
OF THE BOARD OF TRUSTEES
OF THE UNIVERSITY OF LOUISVILLE

In Open Session

The Board of Trustees met on Thursday, September 11, 2003, in the Jefferson Room of Grawemeyer Hall, Belknap Campus with members present and absent as follows:

Present: Ms. Jessica S. Loving, Chair
Mrs. Marie K. Abrams
Ms. Angela McCormick Bisig
Mr. Ulysses L. Bridgeman, Jr., Vice Chair, Chair-Elect
Ms. Virginia C. Brown
Ms. Linda Wallbaum Cauble
Mr. Kevin D. Cogan
Ms. Donna Tinsley Denny
Professor David Ensign
Mr. Owsley B. Frazier
Mr. Nathaniel E. Green, Secretary, Treasurer-elect
Ms. Joyce Hagen, Secretary-Elect
Mr. Milton M. Livingston
Mr. William P. Mulloy, Sr.
Mr. J. Chester Porter, Treasurer, Vice Chair-elect
Ms. Sandra Metts Snowden
Mr. Michael Sticklen
Absent: Mr. Tommie Burns, Jr.
Mr. Grant Helman
Mrs. Elizabeth Worland
From the University: Dr. James Ramsey, President
Dr. Shirley Willihnganz, Acting Executive Vice President and Provost
Ms. Angela D. Koshewa, University Counsel
Dr. Nancy Martin, Senior Vice President for Research
Mr. Tom Jurich, Vice President for Athletics
Dr. Denise Gifford, Vice President for Student Affairs
Mr. Larry L. Owsley, Vice President for Business Affairs
Dr. David Howarth, Associate Provost
Dr. Laura Rothstein, Dean, Brandeis School of Law
Dr. Mary Mundt, Dean, School of Nursing
Ms. Terri Rutledge, Asst. Vice President for Business Affairs
Dr. Ronnie Sutton, Assistant Vice President for Student Services
Dr A. Bhatnagar, Professor, Medical – Cardiology
Dr. Joseph Hersh, Professor, Pediatrics
Dr. Laura Schweitzer, Associate Vice President, School of Medicine Dean's Office
Ms. Susan Howarth, Assistant Director, Assistant Director, Budget & Financial Planning
Ms. Denise Fitzpatrick, Director of Communications
Ms. Carolyn Cochran, Assistant to the Provost
Ms. Rae Goldsmith, Associate Vice President for University Advancement
Ms. Jenny Sawyer, Executive Director of Admissions
Mr. John Drees, Director, Communications & Marketing
Dr. Ralph Fitzpatrick, Assistant to the President
Mr. William Guy, Assistant to the Vice President for Business Affairs
Mr. Jason Tomlinson, Office of Vice President for Finance
Ms. Kathleen M. Smith, Assistant Secretary, Board of Trustees
Ms. Debbie Dougherty, Board Liaison, President’s Office

I. Call to Order

Having determined a quorum present, Chair Loving called the meeting to order at 1:10 p.m.

II. Consent Agenda
A. Approval of Minutes

  • Minutes from Regular Board Meeting, 6/12/03

  • Minutes from Special Executive Committee Meeting, 6/27/03

  • Minutes from Executive Committee Meeting, 7/10/03


B. From the Personnel Committee

  • Action Item: Approval of Etscorn Honors Hall

  • Monthly Personnel Recommendations

  • Action Item: Approval of School of Medicine Review Policy

  • Action Item: Approval of ULAA Bylaw Change

  • Action Item: Approval of Alumni Fellow Nomination

C. From the Executive Committee

  • Action Item: Amendment for Restated Flexible Benefits Plan

  • Action Item: Approval of Capital Construction Projects

    • Renovation of Medical School Facility

    • Chemistry Building Roof Replacement

  • Action Item: Approval of New Project: HSC Research Building III

  • Action Item: Approval of Purchase of Real Property

  • Action Item: Approval of Candidates for Degrees, August 2003

  • Action Item: Approval of Personnel Recommendation

Chair Loving read the roll of consent agenda items and asked the Board members if there were any objections. Hearing no requests, Ms. Snowden made a motion, which Ms. Abrams seconded, to approve the consent agenda. The motion passed unanimously.

III. Report of the Nominating Committee

Chairman Porter reported the Nominating Committee met on August 28 . The Committee invited all trustees to attend the meeting. Ms. Abrams made a motion, which Ms. Brown seconded, to adopt the following slate of nominees for 2003-04:

Members Names

Chairman

Ulysses L. Bridgeman, Jr.

Vice Chairman

J. Chester Porter

Treasurer

Nathaniel Green

Secretary

Joyce Hagen

At Large

Owsley Brown Frazier

Constituency

Michael Sticklen

Counsel

Angela D. Koshewa

Assistant Secretary

Kathleen M. Smith

The motion passed with one opposing vote by Ms. Cauble.

Ms. Loving expressed her pleasure in serving the University as chair of the Board of Trustees. She noted her long-time relationship with the University as a student and in recent years as a board member. Chairman Bridgeman presented Ms. Loving with a gavel as a symbol of the Board’s appreciation for her service as chair. Ms. Loving received a round of applause.

Action Item: Approval of the Establishment of a Fund for Pediatric Research

President Ramsey reported the University Pediatrics Foundation, Inc. made a gift of $1,000,000 to establish the University Pediatrics Foundation, Inc. Fund for Pediatric Research. This fund will advance the University’s research mission in pediatrics and support the University’ s strategic plan, the Challenge for Excellence. Dr. Ramsey noted the University will submit a request to the Council on Postsecondary Education for matching funds from Research Challenge Trust Fund. President Ramsey thanked Dr. Joseph Hersch, representing the Department of Pediatrics, for its generosity and Vice President Beyel for his work on this initiative. Ms. Snowden made a motion, which Ms. Abrams seconded, to approve the

President’s recommendation that the Board of Trustees approve the establishment of a new endowed fund for Pediatric Research that will be matched with funding from the Commonwealth’s Research Challenge Trust Fund, and further authorize the Chair of the Board of Trustees to execute any documents required to complete the creation of this new endowed fund.

The motion passed unanimously.

V. Action Item: Approval of Signature Authority for Banking Resolutions

President Ramsey stated this resolution reflects the changes brought about through the reorganization and the creation of the Vice President for Finance. Ms. Abrams made a motion, which Ms. Cauble seconded, to approve the

President’s recommendation that the Board of Trustees adopt the attached resolutions regarding signature authority at Republic Bank and Trust, Louisville, Kentucky; Republic Bank and Trust, Shelbyville, Kentucky; and U.S. Bank National Association.

The motion passed unanimously.

VI. Action Item: Approval of Recommendation Regarding Board Resolution for Issuance of the CEBRB Bond, Series O for the Construction of the Natatorium

Chairman Bridgeman reported this recommendation was rescheduled for October.
VII. Action Item: Approval of Position Descriptions for Reorganized Administrative Team

President Ramsey stated the Executive Committees of the Faculty and Staff Senates had reviewed the position descriptions and they were ready for Trustees approval. The position descriptions would be added to the Addenda to the Red Book. Ms. Snowden made a motion, which Ms. Denny seconded, to approve the

President’s recommendation that the Board of Trustees approve position descriptions in substantially the form attached hereto for the administrative leadership as effective July 1, 2003.

The motion passed unanimously.

VIII. Action Item: Approval of Capital Construction Project

President Ramsey said that over the years, the University’s honors program had outgrown its facilities. Through the generosity of the Etscorn family, the University will renovate the program’s housing facilities and create new and technologically updated space for the University’s outstanding honors students. The $465,000 renovation project will shape the remodeled location into an even greater asset for recruiting the very talented and bright students from Kentucky. Dr. Willihnganz observed that this renovation will create more computer stations and offices, as well as renovate Threlkeld Hall. In response to Ms. Brown’s question concerning a physical move of honors facilities, Dr. Willihnganz stated that the University has been trying to move much of the honors facilities to Threlkeld Hall so that the services are located where they need them. Ms. Cauble made a motion, which Ms. Snowden seconded, to approve the

President’s recommendation that the following project be approved:

Project:

Estimated Cost

Fund Source

New Honors Ctr.

$465,000

Private, plant

The motion passed unanimously.

IX. Action Item: Approval of Items Related to House Bill 269

President Ramsey reported that the General Assembly during the last session passed legislation to require universities to report specific data to the Legislative Research Commission. This recommendation authorizes the President or his designee to comply with the restrictions in House Bill 269 and report back to the Board at least quarterly through the Trustees Finance Committee regarding the delegated actions and compliance. At the request of President Ramsey, Ms. Koshewa confirmed that all university personal services contracts must be competitively bid. In response to Mr. Green’s inquiry regarding the costs or increased staffing involved, Vice President Owsley reported that with the Peoplesoft system, his staff can produce reports easily. Ms. Abrams made a motion, which Mr. Cogan seconded, to approve the

President’s recommendation that the Board of Trustees delegate to the President or his designee the authority to assure compliance with House Bill 269.

The motion passed unanimously.

X. Action Item: Approval of Recommendation Regarding Medical Center Laundry Services Revenue Bonds, Series 2003

President Ramsey reported this proposal expands the Medical Center Laundry facility. It is a very successful collaborative partnership with Metro Louisville, the Louisville Medical Center, and the Health Sciences Center. The facility has outgrown its existing space and Metro Government proposes to issue bonds to increase the building funds for this expansion. Mr. Green made a motion, which Mr. Mulloy seconded, to approve the

President’s recommendation that the Board of Trustees approve the adoption of the Resolution attached hereto as Exhibit A in order to permit the issuance of $4,500,000 of Revenue Bonds by Louisville/Jefferson County Metro Government for the benefit of the Medical Center Laundry Services and further authorize the President or his designee to execute any additional documents in connection with this resolution.

The motion passed unanimously.

XI. Action Item: Approval of Memorandum of Understanding for Shelby Technology and Business Park

President Ramsey reported the Metro Government, through the Riverport Authority, has agreed to assist in the infrastructure development for the Shelby Business and Technology Park. This agreement will allow UofL to begin the development process while seeking external funding for master planning. Vice President Owsley shared the progress made on this project and introduced Larry McFall, President of Louisville Riverport. Mr. McFall acknowledged the development opportunities with this property. In response to Ms. Abrams’ inquiry about future citizens’ advisory group meetings, Vice President Owsley reported that the advisory committee last met on May 27 and will meet again soon. He noted the advisory committee meets approximately every 90 days. Ms. Snowden, a member of the advisory committee, acknowledged the advisory board’s approval of the arrangement with the Riverport Authority. She also encouraged the University’s movement on the excellent opportunity to develop this property for both the University and the community. Ms. Brown made a motion, which Mr. Mulloy seconded, to approve the

President’s recommendation that the Board of Trustees authorize the President or his designee to enter into a Memorandum of Understanding (MOU) with the Louisville and Jefferson County Riverport Authority for infrastructure development relating to the She lby Business and Technology Park, in substantially the form as attached.

The motion passed unanimously.

XII. Report of the President

President Ramsey noted that last week he and Dr. Willihnganz presented a Powerpoint briefing to the Courier-Journal board. He thought it would be good for the Board, too.

The President reviewed the five goals from the Challenge for Excellence

  • Educational Experience of our students

    President Ramsey acknowledged the Fall 2003 entering freshmen had the highest ACT scores in the history of the University. ACT national scores are about 20.8, the University’s average was about 23.4. He commended Jenny Sawyer, Dr. Ronnie Sutton, Dr. Denise Gifford, and Dr. Shirley Willihnganz for their hard work. The Board recognized these administrators with a round of applause. President Ramsey noted that this past fall 440 new beds were added to on campus housing. He recognized the many exciting projects underway, including Central Avenue for a baseball stadium and a tremendous practice facility for both men’s and women’s basketball. As planned, graduate enrollment is up. The Library has begun a $14 million expansion; the Chronicle on Higher Education designated our library among the top 100 university libraries in the country.

  • Research
    President Ramsey acknowledged several exciting research projects underway:


    • the creation of the birth defects center with an $8.2 million grant from NIH
    • Kent School of Social Work’s grant to train trainers of social work throughout the country
    • the creation of the Center for Deterrence and Biowarfare and Bioterrorism
    • the creation of the Center for Islamic Studies,
    • the Baxter II Building is open
    • the Belknap Research Building construction has begun
    • James Graham Brown Cancer Center awarded $11.1 million NIH grant from COBRE; Dr. Ramsey recognized the accomplishments of Dr. Don Miller in the receipt of this grant
    • Dr. Aruni Bhatnagar received grant in a monthly investigative program in environmental pollutants and toxins
  • Diversity

President Ramsey reported the University is moving forward with implementation of the campus plans.

  • Partnerships and Collaborations

    President Ramsey reported he has begun discussions with Glassworks and the Kentucky League of Cities regarding possible collaborations. He asked Dean Mary Mundt to brief the Board on the nursing proposals for the cancer research. Dean Mundt shared information on the nursing education and research in progress. She reported the University’s world-class cancer center will be supported by world-class nurses. She recognized the formal partnerships with the other schools of nursing and hospital networks in the community. Also, Dean Mundt reported the enrollment for the School of Nursing is up 20%.

    President Ramsey asked Dr. Miller to share information on the experimental therapeutics program. Dr. Don Miller reported on the close collaboration with the University of Kentucky on this cancer research project. This collaboration is funded by a grant from the Office of the New Economy.

    President Ramsey said that many great things were happening throughout the University regarding homeland security. At the request of Congressman Rogers, UofL is working with Eastern and U on a collaborative proposal.

    President Ramsey reported on the communications strategy for education, higher education, and for the University of Louisville. He acknowledged the excellent efforts of Chester Porter, Owsley Frazier, Dr. Laman Gray, Dr. Don Miller and Mike Livingston in these efforts.

    President Ramsey asked Ms. Snowden, Chair of the Audit Committee, to comment regarding the audit of executive expenditures. Ms. Snowden reported the audit is underway. She will call a meeting of the Audit Committee when it is completed, probably before the end of the month. She acknowledged the very professional and thorough job the Office of Audit Services is doing.

  • Institutional Effectiveness

    President Ramsey acknowledged the progress of the cancer campaign, recognizing the efforts of Drs. Larry and Christine Cook to head the family component of the campaign. President Ramsey said the Cardiovascular Innovation Institute will create a focus group to address raising the funds. He also noted there are interesting fundraising projects underway for the University’s psychiatry program.

    President Ramsey reported that with the next biennium, 2004-06, the state budget will be mathematically out of balance by $350 million. He recognized the very significant challenge this presents to the new governor.

    President Ramsey reported on current legislation before the House of Representatives to institute a percentage cap on universities ’ tuition rates. President Ramsey summarized the proposed legislation and noted this would affect eligibility for federal financial aid.

    XIII. Report of the Chair

    Chairman Bridgeman had no report.

    XIV. Executive Session

    Pursuant to KRS 61.810(1)(f), Ms. Cauble made a motion, which Ms. Denny seconded, to adjourn the open session of the meeting at 2:25 p.m. The motion passed unanimously.

    XV. Open Meeting Reconvenes

    Chairman Bridgeman reconvened the open session at 3:08 p.m. He reported that the president’s evaluation was discussed and no action of the Board was required.

XVI. Adjournment

Ms. Abrams made a motion, which Ms. Loving seconded, to adjourn the meeting at
3:08 p.m. The motion passed unanimously.

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