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Minutes -- November 25, 2002 -- Board of Trustess -- University of Louisville

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MINUTES OF THE SPECIAL MEETING
OF THE BOARD OF TRUSTEES
OF THE UNIVERSITY OF LOUISVILLE

November 25, 2002

The Board of Trustees met on Monday, November 25, 2002, in the Jefferson Room of Grawemeyer Hall with members present and absent as follows:

Present: Ms. Jessica S. Loving, Chair
Mr. Ulysses L. Bridgeman, Jr.
Ms. Virginia C. Brown
Mr. Tommie Burns, Jr.
Ms. Linda Wallbaum Cauble
Mr. Kevin D. Cogan
Mr. David Ensign
Mr. Nathaniel E. Green
Ms. Joyce Hagen-Schifano
Mr. Grant Helman
Mr. Christopher J. Marlin
Mr. J. Chester Porter
Mr. Mike Livingston
Mr. William Mulloy, Sr.
Ms. Sandra Metts Snowden
Ms. Elizabeth Worland
Absent: Ms. Marie K. Abrams
Mr. Owsley B. Frazier
Ms. Mary A. Yarmuth
From the University: Dr. James Ramsey, President
Dr. Shirley Willihnganz, Acting Provost
Ms. Angela D. Koshewa, University Counsel
Mr. Joseph S. Beyel, Vice President for Development and    Alumni
Mr. Daniel Hall, Vice President for University Relations
Dr. Nancy Martin, Vice President for Research
Mr. Ronald Moore, Vice President for Information & Technology
Mr. Larry Owsley, Vice President for Finance & Administration
Dr. Larry Cook, President, UofL Medical School Fund, Inc.
Mr. Michael Curtin, Director, Planning and Budget
Ms. Terri Rutledge, Asst. VP for Administration
Ms. Mordine Taylor-Archer, Office of the Provost
Dr. Blaine Hudson, Chair, Pan-African Studies
Ms. Carolyn Cochran, Assistant to the Provost
Ms. Rae Goldsmith, Associate VP for Communications &    Marketing
Mr. Kevin Miller, Associate Athletics Director
Ms. Kathleen Smith, Assistant Secretary
Ms. Trisha Wolf, Board Liaison
Ms. Debbie Dougherty, Board Liaison

I. Call to Order

Having determined a quorum present, Chair Loving called the meeting to order at 1:16p.m.

II. Consent Agenda

Chair Loving read the following items on the consent agenda:

  • Approval of Minutes
    • a) Minutes from Annual Board Meeting, 9/13/02
    • b) Minutes from Executive Committee Meeting, 10/28/02
    • c) Minutes from Special Board Meeting, 11/14/02
  • From the Personnel Committee
    • a) Approval of Amendment of the Redbook – the Election of Part-time Faculty Senators
    • b) Approval of Appointment of UMC Board Members
    • c) Approval of Monthly Personnel Recommendations
    • d) Approval of Dean Emeritus Appointment for Dr. Robert Taylor
  • From the Finance Committee
    • a) Approval of Investment of Bond Reserves
    • b) Approval of Acceptance of Andersen Strickler Report Relating to Housing Projects
  • Approval of Candidates for Degrees and Certificates, December 2002

Chair Loving called for any objections and, hearing none, declared the items
approved.

III. Action Item: Approval of the Center for Transportation Innovation

President Ramsey reported this recommendation proposes to create a Center for Transportation Innovation housed in the Speed Scientific School. He noted the center grows out of the collaborative effort with the University of Kentucky and the state’s Transportation Cabinet. He stated that in 2002, the reauthorization of the Transportation Equity Act provided earmark funding for the Academy for Community Transportation Innovation, which is housed at the University of Kentucky. At the same time, legislation authorized $500,000 from the allocation to establish a collaborative program at the Speed Scientific School. The goal of the proposed center is to work with various units within UK, UofL, the Transportation Cabinet, and the U.S. Department of Transportation to advance the cause of transportation research for the betterment of the commonwealth in general and more specifically the Louisville metropolitan area. He noted that on October 2, 2002, the Faculty Senate approved the creation of the Center. Dr. Mark French, Chair of the Civil Engineering department, reiterated the department’s enthusiasm for the Center and for the opportunity to collaborate with the University of Kentucky on the project. Dr. French further commented that funding is fully provided by the Department of Transportation. Mr. Cogan made a motion, which Mr. Helman seconded, to approve the

President’s recommendation that the Board of Trustees approve the creation of the Center for Transportation Innovation within the Speed Scientific School.

The motion passed unanimously.

IV. Action Item: Approval of the Amendments and Appendix to the Bylaws

Mr. Green reported the Board has reviewed the bylaw revisions on three occasions. On behalf of the Ad Hoc Committee on Bylaws, he presented the revised bylaws for the Board’s approval. He provided in the board materials a letter from co-chair Abrams and him dated September 6, 2002, which they circulated with the original drafts to the Trustees. He said the letter included several areas addressed by the committee that are procedural and not appropriate for the bylaws. He reported that staff addressed most of these issues, and he will work with the assistant secretary to assure that a written procedure is completed for the Board’s annual retreat. Mr. Green further noted that at the November 8, 2002 meeting of the Ad Hoc Committee on Bylaws, the Committee voted to recommend the revised bylaws be presented to the Board. He also asked that the Board consider the inclusion of an appendix to the bylaws that described the current committees. He commented the appendix allowed revisions to the appendix without returning to the Board for formal changes in the Bylaws. Mr. Mulloy made a motion, which Ms. Hagen-Schifano seconded, to approve the

Ad Hoc Committee on Bylaws’ recommendation to adopt the attached revised bylaws.

The motion passed with one opposition by Linda Wallbaum Cauble.

Mr. Green made a motion, which Mr. Mulloy seconded, to approve the

Ad Hoc Committee on Bylaws’ recommendation to approve the appendix to the bylaws (copy attached).

The motion passed unanimously.

V. Action Item: Approval of Redbook Chapter 1.1.4 Revision

President Ramsey stated the recommendation evolved from the Board’s changes to its bylaws and the newly created appendix, noting this change to the Redbook is routine in nature. Ms. Koshewa informed the Board that the bold type represented additions, and the brackets represented deleted text. Ms. Snowden made a motion, which Ms. Hagen-Schifano seconded, to approve the

President’s recommendation that the following amendment to the Redbook, Chapter One, Section 1.1.4, to harmonize the Redbook with the Bylaws changes adopted as this same date.

Sec. 1.1.4 Officers and Committees of the Board

The officers of the Board shall consist of a Chairman, a Vice Chairman, a Secretary, and a Treasurer who shall also be a member of any committee on finance. The standing committees of the Board shall be an Executive Committee [, a Committee on Finance, a Committee on University Development, a Committee on Personnel, and a Committee on Awards and Honorary Degrees. The president shall be ex officio, without a vote, a member of all committees. The members of the Executive Committee shall consist of the officers elected annually by the Board plus one elected from the Board at large. The Treasurer of the Board shall also be a member of the Committee on Finance.] as provided in the By-laws of the Board and any committees established by the Board pursuant to its By-laws.

The motion passed unanimously.

VI. Action Item: Authorization of Freedom Park

President Ramsey introduced Dr. Blaine Hudson, Professor and Chair of the Pan-African Studies department and Associate Dean of the College of Arts and Sciences. Dr. Ramsey acknowledged Dr. Hudson’s assistance in developing the proposal to rename and refocus the Confederate Monument located between Second and Third Streets. Dr. Ramsey stated that as the community park in “Greek Row” began to develop, the University recognized an urgent need to address the monument. Dr. Hudson and Vice President Owsley have discussed the concept of “Freedom Park” with the City of Louisville. Mr. Owsley stated that the University could implement the “Freedom Park” concept without City action but the park would be more meaningful if the City contributed a license agreement to allow the development of the Civil War battlefield memorial and the “Struggle for Freedom” plaza. He noted the City has the title to the property from the Confederate Monument to the north sidewalk crossing between Second and Third Streets, plus a few feet around the east and west borders. Dr. Hudson shared the history of this area and the importance of creating an interpretive treatment within the context of the slavery and Civil War experiences in Louisville. Vice President Owsley highlighted for the Board information contained in the concept report, including the site plan. Ms. Hagen-Schifano made a motion, which Mr. Green seconded, to approve the

President’s recommendation that the Board of Trustees authorize the creation of “Freedom Park” as outlined in the attached document.

The motion passed unanimously.

Mr. Green congratulated Vice President Owsley and Dr. Hudson on their collaborative approach. In response to Ms. Cauble’s question concerning affected walkways, Vice President Owsley stated the Freedom Park implementation would not affect existing crosswalk areas. Vice President Owsley shared with the Trustees the anticipated dedication date of January 20, 2003, Martin Luther King day.

VII. Action Item: Approval of Revised Strategy for Cardinal Hall

President Ramsey noted that in June, 2002, the Board approved the proposal to build Cardinal Hall, a residential facility to house the men’s basketball team as well as an equal or greater number of students from the university’s general population. Since the proposal has changed in scope and direction, Dr. Ramsey shared the new proposal for consideration by the Board. He reported the residence hall will have 38 beds and house more students from the general student population than the number of men’s basketball players. The primary changes include funding strategy and the facility’s ownership. He reported a donor’s commitment to pay over the next 20 years the debt service on the construction financing will generate a total of $3.8 million. Also, the University will assume ownership. Dr. Ramsey noted a pledge agreement from a second donor for $800,000 for naming rights and the University of Louisville Athletic Association’s additional commitment of $800,000 to equip and furnish the facility. Mr. Porter made a motion, which Ms. Snowden seconded, to approve the

President’s recommendation that a) the Board of Trustees authorize the construction, ownership and operation of Cardinal Hall, a student housing project to be undertaken in conjunction with the University of Louisville Athletic Association; and b) the President or his designee be authorized to execute the necessary pledge agreements, construction documents and other items that are necessary to protect the University’s interests.

The motion passed unanimously.

In response to Ms. Brown’s inquiry about the changes, Vice President Owsley responded that the changes do not change the footprint of the building. In response to Ms. Worland’s question concerning the small nature of the building, President Ramsey noted that the facility would be privately funded and allow the University to offer a more intimate environment for the students. In response to Mr. Ensign’s inquiry about the loss of existing parking spaces, Vice President Owsley anticipated a net loss of 88 spaces, which he projected the parking shuttle would absorb.

VIII. Other Business

  • Report of the President

    President Ramsey referred to his 100 days agenda provided in the binder, noting the agenda focuses on strengthening the financial position of the university, preparing for the possible 3% budget cut, and addressing diversity issues. President Ramsey thanked Ms. Worland for her work with the Northern Kentucky Caucus and recognized the profound impact UofL researchers, Robert Nixon and Don Miller, had on the caucus.

    President Ramsey invited all trustees to a celebration reception at Amelia Place. He expressed his sincere dedication and commitment to move the University of Louisville toward preeminence as a metropolitan research university, recognized nationally for quality teaching and scholarship in all of its programs.
  • Report of the Chair

    Chair Loving reported she has asked Mr. Bridgeman to chair the compensation committee and to work with President Ramsey to develop a contract before the end of 2002. With this request, she anticipated a need for a special Board meeting in December.

IX. Adjournment

Ms. Hagen-Schifano made a motion, which Ms. Cauble seconded, to adjourn the meeting at 1:55 p.m. The motion passed unanimously.

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