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Minutes -- Nov. 27, 2000 -- Board of Trustees -- University of Louisville

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Minutes of the Meeting of the
University of Louisville Board of Trustees

The Meeting of the Board of Trustees of the University of Louisville was held on Monday, November 27, 2000, at 4:20 p.m. in the Jefferson Room, Grawemeyer Hall, Belknap Campus with the members present and absent as follows:

Present: Mr. T. W. Samuels, Jr., Chairman, Presiding
Ms. Jessica S. Loving, Vice Chairman
Mr. Ulysses L. Bridgeman, Jr., Treasurer
Mr. Nathaniel E. Green, Secretary
Mrs. Marie K. Abrams
Ms. Linda Wallbaum Cauble
Mrs. Ann F. Cobb
Mr. Kevin D. Cogan
Mr. Grant M. Helman
Mr. Milton M. Livingston, Jr.
Mr. William P. Mulloy, Sr.
Mr. Darryl T. Owens
Mr. J. Chester Porter
Ms. Angela M. Richie
Mrs. Joyce Hagen Schifano
Ms. Melissa Shuter
Mrs. Elizabeth Worland
Mrs. Mary A. Yarmuth
Absent: Dr. Richard C. Feldhoff
Mrs. Sandy Metts Snowden
From the University:
Dr. John W. Shumaker, President
Dr. Carol Z. Garrison, Provost
Mr. Joseph S. Beyel, Vice President for Development and     Alumni
Dr. Denise D. Gifford, Vice President for Student Affairs
Mr. Daniel Hall, Vice President for University Relations
Dr. Joel A. Kaplan, Vice President for Health Affairs
Dr. Nancy C. Martin, Vice President for Research
Mr. Ronald L. Moore, Vice President for Information &     Technology
Mr. Larry L. Owsley, Vice President for Finance & Administration
Mr. David F. Barker, Director of Internal Audit
Mr. Michael J. Curtin, Director, Planning and Budget
Mr. Thomas H. Lyons, University Counsel
Mr. Ralph Fitzpatrick, Special Assistant for Minority Affairs
Mrs. Terri Rutledge, Associate Vice President for Finance &     Administration
Ms. Trisha Wolf, Board Liaison, President's Office
Ms. Debbie Dougherty, Board Liaison, President's Office
Ms. Rae Goldsmith, Associate V. P. for University Relations
Mr. John Drees, Director of Public Information
Mrs. Kathleen M. Smith, Assistant Secretary, Board of Trustees

I. Convene Meeting.

After determining a quorum was present and public notice of the meeting was duly given, Chairman Samuels convened the Board of Trustees meeting at 4:20 p.m. in the Jefferson Room of Grawemeyer Hall.

II. Consent Agenda.

Chairman Samuels called the roll of the consent agenda items as follows:

  • Minutes of the Annual Meeting, September 25, 2000
  • Minutes of the Executive Committee Meeting, October 23, 2000

From the Academic and Student Affairs Committee, October 23, 2000:

  • Creation of the Early Childhood Center
  • Creation of Birth Defects Center
  • Modification to Residency Guidelines
  • Suspension of Selected Academic Programs
  • Suspension of Programs in Allied Health Sciences

From the Finance Committee, October 23, 2000:

  • Revision of Employee Retirement Plan Option

From the Audit Committee, November 15, 2000:

  • Name Change and New Mission and Charter for Audit Services
  • Approval of Audited Financial Statements by Deloitte & Touche

From the Personnel Committee, November 27, 2000:

  • Appointment of UMC Representatives
  • Personnel Appointments
  • Approval of December Graduates

Recognizing Mrs. Cobb's request for separate review of the Suspension of Selected Academic Programs and Suspension of Programs in Allied Health Sciences, Mr. Samuels withdrew these two items from the consent agenda. Chairman Samuels then asked the record to show the following items were adopted without further consideration:

  • Minutes of the Annual Meeting, September 25, 2000
  • Minutes of the Executive Committee Meeting, October 23, 2000

From the Academic and Student Affairs Committee, on October 23, 2000:

  • Creation of the Early Childhood Center
  • Creation of Birth Defects Center
  • Modification to Residency Guidelines

From the Finance Committee, on October 23, 2000:

  • Revision of Employee Retirement Plan Option

From the Audit Committee, on November 15, 2000:

  • Name Change and New Mission and Charter for Audit Services
  • Approval of Audited Financial Statements by Deloitte & Touche

From the Personnel Committee, on November 27, 2000:

  • Appointment of UMC Representatives
  • Personnel Appointments
  • Approval of December Graduates

As background for consideration of the two items-Suspension of Selected Academic Programs and Suspension of Programs in Allied Health Sciences-Dr. Shumaker asked Dr. Laura Schweitzer, who has the assigned responsibility to oversee the closure of the School of Allied Health Sciences, to update the Board on the programs in allied health sciences. Dr. Schweitzer distributed a list of consortium of schools expressing interest in the transfer of UofL's programs and students and distributed to the board a schedule of ongoing negotiations. She stated that the discussions, she believed, would mature into an optimistic conclusion. Further, Dr. Schweitzer reported the faculty that there is no evidence the few faculty departures had adversely affected the students' educational experience.

In response to Mrs. Abrams request for clarification about the listing of suspended academic programs, Provost Garrison reported that the 13 deleted programs had very low productivity and the 13 reformatted programs provided for expanded options for the students. Dr. Garrison also noted that the proposed suspensions created greater efficiency while at the same time maintaining academic opportunity for students to pursue more generic degrees with specific concentrations. Mr. Green moved, and Mr. Porter seconded a motion, that Board approve the President's Recommendation regarding the

Suspension of Selected Academic Programs
Suspension of Programs in Allied Health Sciences.

The motion passed unanimously. Mrs. Cobb asked that the record show appreciation to Dr. Schweitzer and her team for their efforts in implementing the closure of the School of Allied Health Sciences.

III. Update on Challenge for Excellence Initiatives

  • Quarterly Score Card . President Shumaker briefly presented the data for the first quarter on the Score Card (copy attached). The current total for the endowment was very near the projection for the 2008 goal. Dr. Shumaker stated that he would come back to the Board later with a proposal to revise the Challenge goal in this category. As he read the research funding data on the Card, he noted the University's greatest impediment to further growth was the availability of research space. It was, therefore, an urgent need to begin working on another research building for the Health Sciences Center. The University has had excellent success in faculty recruitment there, and the new building will be crucial to maintaining that momentum.

    After Dr. Shumaker reviewed the endowed chairs total, Mr. Owens asked how many of the endowed chair placements were African American faculty. President Shumaker asked Mr. Curtin to send Mr. Owens more detailed information about the array of endowed chairs and the incumbents. A brief discussion ensued regarding the opportunity to recruit more African American faculty to the University and the obstacles to successful recruitment. Building a critical mass of African American faculty was essential, according to Dr. Shumaker, and he appreciated the Board's support to help in whatever ways needed to move the University forward. Provost Garrison reported that the University has instituted a whole new approach to recruitment. It has begun to network with historical black institutions, to stay in touch with former students as they go out of state to complete doctoral education, and to launch, with the leadership of Mr. Green and others, a focus of fundraising for endowed chairs in areas important to African Americans. Mrs. Abrams and Mr. Samuels suggested the University could look into recruiting African American students who left Louisville to pursue undergraduate degrees out-of-state but might be interested in returning for graduate and professional education. Such a strategy would have the benefit of retaining this talent in the community. President Shumaker said he would bring to the Trustees at their next board meeting a more detailed report on the University's progress in recruiting and retaining African American students, faculty, and staff.

  • Strategic Priorities Progress.

    • Phi Beta Kappa : President Shumaker introduced Dean James Brennan (Arts & Sciences), who had the assignment to prepare the University's next application. Dean Brennan had just returned from a national meeting of the Phi Beta Kappa Chapters. He observed the intense competition, and the impact of submitting an inadequate application. Nine of the 51 applications this year had site visits; only seven received chapters. He recommended to the President and Provost that UofL submit its application in 2003. By then, the University will have resolved many of the issues cited in the rejection of its last application (1989). Dean Brennan introduced Dr. Thomas Van, Professor of English, who had agreed to shepherd the University through the application process. Dr. Garrison noted that it took Princeton three times to achieve chapter status.
    • NCI Application : Dr. Shumaker introduced Dr. Donald Miller, Director of the James Graham Brown Cancer Center and the Brown Foundation Endowed Chair in Oncology. Dr. Miller reported that the Cancer Center has had an excellent start. It has moved quickly into the field of structural biology of drugs, and grant support after the Center has increased more than ten-fold. He has focused on building clinical programs in cancer care and recruited a gynecological-oncologist, two medical oncologists, and other physicians and staff to establish the Brown Cancer Center as a state of the art center committed to cancer treatment. He indicated it was premature to submit an NCI application, but was optimistic about the momentum of the process. Dr. Miller hoped to prepare a submission within a couple of years.
    • ARL : At the President's request, University Librarian Hannelore Rader briefed the Board on the candidacy status of the University for membership in the Association of Research Libraries (ARL). She expected to fill the endowed chair in the University Libraries very soon, and the level of scholarly communication by Library staff has increased significantly. She was buoyed by the University progress in such a short time. A decision on ARL membership will come next year.
    • Order of the Coif : Dr. Shumaker explained that the Order of the Coif is comparable to Phi Beta Kappa for law schools. The University applied last fall under the leadership of Dean Don Burnett, and was denied admission in the spring. Dean Laura Rothstein, who succeeded Judge Burnett as Law Dean, reported there were concerns about the depth and breadth of the scholarship in the school. She has committed greater resources to the faculty and has encouraged them to increase their professional exposure. Twenty faculty went to annual professional meetings to network and present their scholarly work at these national forums. She proposed to redo the application in 2002 and resubmit it in fall of 2003.

President Shumaker noted that through the Score Card UofL has begun to publicly hold itself accountable. Not only is the institution more accountable university-wide, but also the President and Provost hold the Deans accountable through their unit Score Cards. UofL has received some national attention about its use of these scorecards to advance the goals of the institution.

In closing the discussion, Mr. Green noted the unique resources of the University Libraries in its Rare Books and Photographic Archives Collections. These programs are rich with history, and he encouraged his colleagues on the Board to visit them. Mr. Green indicated he would be donating to UofL an original degree from the Old Municipal College for Negroes, along with a high school diploma from the Central High School for Coloreds.

IV. President's Report

  • Update on Closure of School of Allied Health Sciences . Dr. Shumaker indicated that he had nothing more to add to the report of Dr. Schweitzer given earlier in the meeting.

  • Presentation of Freight Jungle . Chair Samuels announced that this item was postponed, and the students would be invited to another meeting.

V. Executive Session

A. Motion to Recess

Chair Samuels called for other announcements and hearing none, he requested a motion to go into Executive Session. Trustee Porter moved to recess the Open Meeting at 5:10 p.m. and to go into Executive Session to discuss personnel matters. Mr. Owens seconded the motion, which passed unanimously.

B. Open Meeting Reconvenes

The Open Meeting Reconvened at 5:48 p.m.

C. Report on Executive Session

Chairman Samuels reported that the Board had discussed personnel matters.

VI. Adjournment

Trustee Green made a motion that was seconded and passed unanimously to adjourn the meeting at 5:49 p.m.

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